Add Conferencing

When you create or edit an event in Zoho Calendar, you can also add a conferencing option to the event with Zoho Meeting or Zoom Meeting. Once Conference is added, a meeting will be created in the respective conferencing platform and the conference link will be sent to the mailbox of the attendees.

Steps to add conferencing

1. Log in to Zoho Calendar.
2. Create a new event or edit an event that you have already created.
3. Provide the event details like Event title, Date, Time, Attendees, etc.,
4. In the Create Event/ Edit Event tab, click on Add Conferencing and select Zoho Meeting from the drop-down list.
   
5. Select whether you want an Audio or Video meeting from the drop-down.
6. Click on Add co-host option in the invite participants field if you want to assign a co-host to the event.
7. Click Save.
8. Choose any of the options in the Send event invitation pop-up and click Confirm.

A meeting link will be created in Zoho Meeting and the session link will be displayed in the Quick View and  View event tab. Once the meeting is started all the attendees and the organizer can find the Go to Meeting link to join the meeting. The attendees will see a "Meeting has been ended" message when the meeting ends. The organizer can restart the meeting multiple times. Still, once the event has passed, the organizer and attendees will see a "Meeting ended" message indicating the meeting can no longer be started.

The session link will be available also in the event invitation mail sent to the attendee.

Apart from the meeting link available on Zoho Calendar and Zoho Mail, you can navigate to Zoho Meeting and find the event scheduled as a meeting under the “My Meetings” section.  You can view the Date, Time, Time zone, Presenter, Participants and Meeting link.

When you remove the event from the Zoho Calendar, the meeting will be cancelled and removed in Zoho Meeting. You can also change the meeting by updating the event on the Zoho Calendar. Refresh both apps, to apply the changes.

Add Co-Host

Assigning a Co-Host while creating an event in Zoho Calendar, allows you to set up the additional support you require in advance, like adding participants, sharing content, or managing the agenda, without switching between platforms. With the ability to delegate responsibilities, the primary host can focus on leading the meeting while the co-host ensures everything runs smoothly in the background.

Record a meeting

The hosts/ organizer of an event will have the option to record the meeting in Zoho Meeting. 

View a meeting recording

The recorded meeting will be available in the view event tab for the attendees to view the recordings.

Follow the steps given below to view a meeting recording:

1. Log in to Zoho Calendar.
2. Navigate to the event associated with Zoho Meeting in the calendar grid for which you want to view the recording.
3. Click on the Open in new tab icon in the Quick view pop-up.
4. The meeting recording will be available in the View event tab in the Conference section.
5. Click the Watch Now button to view the recording. The recording will be played on a separate tab.  

Download a meeting recording

The recorded meeting will be available to download in the view event tab for the organizers and to the attendees if Public access has been enabled for the recording in Zoho Meeting.

Follow the steps given below to download a meeting recording:

1. Log in to Zoho Calendar.
2. Navigate to the event associated with Zoho Meeting in the calendar grid for which you want to view the recording.
3. Click on the Open in new tab icon in the Quick view pop-up.
4. The meeting recording will be available in the View event tab in the Conference section.
   
5. Click the Download icon in the recording available.

The meeting recording will be downloaded to your local device.