Skip to product menu
close
  • Sales
    Press Space or Enter to display list of options
EXPLORE ALL PRODUCTS

Sales

 
CRM

Comprehensive CRM platform for customer-facing teams.

CRM
 
Bigin

Simple CRM for small businesses moving from spreadsheets.

Bigin
 
Forms

Build online forms for every business need.

Forms
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
Sign

Digital signature app for businesses.

Sign
 
RouteIQ

Comprehensive sales map visualization and optimal route planning solution.

RouteIQ
 
Thrive

Complete loyalty and affiliate management platform.

Thrive
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
Suites
CRM Plus

Unified platform to deliver top-notch customer experience.

CRM Plus

Marketing

 
Social

All-in-one social media management software.

Social
 
Campaigns

Create, send, and track targeted email campaigns that drive sales.

Campaigns
 
Forms

Build online forms for every business need.

Forms
 
Survey

Design surveys to reach and interact with your audience.

Survey
 
Sites

Online website builder with extensive customisation options.

Sites
 
PageSense

Website conversion optimization and personalisation platform.

PageSense
 
Backstage

End-to-end event management software.

Backstage
 
Webinar

Webinar platform for webcasting online webinars.

Webinar
 
Marketing Automation

All-in-one marketing automation software.

Marketing Automation
 
LandingPage

Smart landing page builder to increase conversion rates

LandingPage
 
Publish

Manage all your local business listings on a single platform.

Publish
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Sign

Digital signature app for businesses.

Sign
 
Thrive

Complete loyalty and affiliate management platform.

Thrive
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
NEW
LeadChain

Sync, manage, and convert leads across channels seamlessly.

LeadChain
 
NEW
CommunitySpaces

Online community platform for individuals and businesses to grow their network and brand.

CommunitySpaces
 
Suites
Marketing Plus

Unified marketing platform for marketing teams.

Marketing Plus

Commerce and POS

 
Commerce

eCommerce platform to manage and market your online store.

Commerce

Service

 
Desk

Helpdesk software to deliver great customer support.

Desk
 
Assist

Remote support and unattended remote access software.

Assist
 
Lens

Interactive remote assistance software with augmented reality.

Lens
 
FSM

End-to-end field service management platform for service businesses.

FSM
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
Solo

The all-in-one toolkit for solopreneurs.

Solo
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
Suites
Service Plus

Unified platform for customer service and support teams.

Service Plus

Finance

 
Books

Powerful accounting platform for growing businesses.

Books
 
FREE
Invoice

100% Free invoicing solution.

Invoice
 
Expense

Effortless expense reporting platform.

Expense
 
Inventory

Powerful stock management and inventory control software.

Inventory
 
Billing

End-to-end billing solution for your business.

Billing
 
Checkout

Collect payments online with custom branded pages.

Checkout
 
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
 
Solo

The all-in-one toolkit for solopreneurs.

Solo
 
Practice

Practice management software for accounting firms.

Practice
 
Sign

Digital signature app for businesses.

Sign
 
Commerce

eCommerce platform to manage and market your online store.

Commerce
 
Suites
Finance Plus

All-in-one suite to manage your operations and finances.

Finance Plus

Email and Collaboration

 
Mail

Secure email service for teams of all sizes.

Mail
 
Meeting

Online meeting software for all your video conferencing & webinar needs.

Meeting
 
Writer

Word processor for focused writing and discussions.

Writer
 
Sheet

Spreadsheet software for collaborative teams.

Sheet
 
Show

Create, edit, and share slides with a sleek presentation app.

Show
 
Notebook

Beautiful home for all your notes.

Notebook
 
Cliq

Stay in touch with teams no matter where you are.

Cliq
 
Connect

Employee experience platform to communicate, engage, and build positive employee relations.

Connect
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
TeamInbox

Shared inboxes for teams.

TeamInbox
 
WorkDrive

Online file management for teams.

WorkDrive
 
Sign

Digital signature app for businesses.

Sign
 
Office Suite

Powerful collaborative work platform for teams.

Office Suite
 
Office Integrator

Built in document editors for web apps.

Office Integrator
 
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
 
Calendar

Online business calendar to manage events and schedule appointments.

Calendar
 
Learn

Knowledge and learning management platform.

Learn
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
ToDo

Collaborative task management for individuals and teams.

ToDo
 
Tables

Work management tool to connect people, processes, and information.

Tables
 
FREE
PDF Editor

Collaborative online PDF editing tool.

PDF Editor
 
Suites
Workplace

Application suite built to improve team productivity and collaboration.

Workplace

Human Resources

 
People

Organize, automate, and simplify your HR processes.

People
 
Recruit

Intuitive recruiting platform built to provide hiring solutions.

Recruit
 
Expense

Effortless expense reporting platform.

Expense
 
Workerly

Manage temporary staffing with an employee scheduling solution.

Workerly
 
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
 
Shifts

Employee scheduling and time tracking app.

Shifts
 
Sign

Digital signature app for businesses.

Sign
 
Suites
People Plus

Comprehensive HR platform for seamless employee experiences.

People Plus

Security and IT Management

 
Creator

Build custom apps to simplify business processes.

Creator
 
Directory

Workforce identity and access management solution for cloud businesses.

Directory
 
FREE
OneAuth

Secure multi-factor authenticator (MFA) for all your online accounts.

OneAuth
 
Vault

Online password manager for teams.

Vault
 
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
 
Toolkit

Complete resource for any admin-related lookup queries.

Toolkit
 
Lens

Interactive remote assistance software with augmented reality.

Lens
 
Assist

Remote support and unattended remote access software.

Assist
 
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
 
NEW
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA

BI and Analytics

 
Analytics

Modern self-service BI and analytics platform.

Analytics
 
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI
 
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep
 
NEW
IoT

Harnessing IoT analytics for real-time operational intelligence.

IoT

Project Management

 
Projects

Manage, track, and collaborate on projects with teams.

Projects
 
Sprints

Planning and tracking tool for scrum teams.

Sprints
 
BugTracker

Automatic bug tracking software for managing bugs.

BugTracker
 
Solo

The all-in-one toolkit for solopreneurs.

Solo

Developer Platforms

 
Creator

Build custom apps to simplify business processes.

Creator
 
Flow

Automate business workflows by creating smart integrations.

Flow
 
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
 
Office Integrator

Built in document editors for web apps.

Office Integrator
 
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
 
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
 
Tables

Work management tool to connect people, processes, and information.

Tables
 
NEW
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA
 
NEW
Apptics

Application analytics for all apps.

Apptics
 
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI
 
NEW
IoT

Build, deploy, and scale IoT solutions for connected businesses.

IoT
 
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep

IoT

 
NEW
IoT

Low-code IoT platform and solutions for connected businesses.

IoT

Search Result

 
CRM Plus

Unified platform to deliver top-notch customer experience.

Try now
CRM Plus
 
Service Plus

Unified platform for customer service and support teams.

Try now
Service Plus
 
Finance Plus

All-in-one suite to manage your operations and finances.

Try now
Finance Plus
 
People Plus

Comprehensive HR platform for seamless employee experiences.

Try now
People Plus
 
Workplace

Application suite built to improve team productivity and collaboration.

Try now
Workplace
 
Marketing Plus

Unified marketing platform for marketing teams.

Try now
Marketing Plus
 
All-in-one suite

Zoho One

The Operating System for Business

Run your entire business on Zoho with our unified cloud software, designed to help you break down silos between departments and increase organizational efficiency.

TRY ZOHO ONE
Zoho One
Zoho Marketplace

With over 2000 ready-to-use extensions across 40+ categories, connect your favorite business tools with the Zoho products you already use.

EXPLORE MARKETPLACE
Marketplace
Skip to main content

Calendar Settings

The calendar settings in Zoho Mail will help you configure your calendar based on your preference. The changes you make in Zoho Mail's calendar settings will be reflected in Zoho Calendar (calendar.zoho.com) and the changes you make in Zoho Calendar will be reflected in Zoho Mail's calendar.

To access the calendar settings in Zoho Mail, log in to Zoho Mail. Navigate to Settings > Calendar. You can customize your calendar preferences, event settings, reminder, and notification settings; manage multiple calendars; import/ export calendars; sync calendars; and subscribe to calendars in the calendar settings.

Calendar Preferences

You can use the options under Calendar preferences to configure your calendar. 

  • Time zone - The default time zone setting is applied across all the Zoho services. You can change your time zone each time you travel to a new location and choose to get notified when your time zone is different from that of your current location.
  • Secondary time zone ​- You can add a secondary time zone to your calendar view so that you can view the events on your calendar with respect to the secondary time zone and the primary time zone as well. Once you configure your secondary time zone, both the primary and secondary time zones will appear on the time grid of your calendar.
  • Date format ​- The dates in Zoho Calendar will be displayed based on the date format chosen in the calendar settings. There are four default date formats available: MM/dd/yyyy, dd/MM/yyyy, yyyy/MM/dd, yyyy-MM-dd.
  • Time format ​- You can choose to have the standard 12 Hours or 24 Hours time format.
  • Default view - The default view represents the calendar view that you see every time you open Zoho Calendar. When you refresh the calendar, it will take you back to the default view. There are six views to choose from: Day, Week, Work, Month, Agenda, and Year views.
  • Week starts on - The first day of the week differs in certain parts of the world. You can customize the calendar and set your first day of the week in the settings.
  • Workweek - You can customize your calendar view to display the workweek based on your preference. You can choose the start and end day of your workweek in the calendar settings.
  • Work hours - You have the option to set your work hours. This helps people to look at your calendar and schedule meetings depending on your working hours.
  • Free/ busy consideration - You can choose to show yourself busy during non-working hours. Once Work Hours is set, you can enable the option to mark you busy during non-working hours in your free/ busy schedule. This will help people to avoid plan and include you in an event during your non-working hours.
  • Event color - The event colors displayed in the calendar grid can be customized into Light and Bold colors based on your choice.

calendar preferences

 

Click here to learn more about changing your calendar preferences.

Note:

The changes you make in Zoho Mail's calendar settings will be reflected in Zoho Calendar (calendar.zoho.com) and vice versa.

Event Settings

You can set default event settings such as event duration, participant permissions, automatic addition of events to the calendar, and show/ hide denied events. These settings will be applied across Zoho Calendar.

  • Default event duration - You can set a default event duration which will be reflected in the time field of the event creation tab across all your calendars. The chosen time duration will be set by default when you create an event. You can change the duration while creating an event.
  • Default participant permissions - Participant permissions help the host of an event to limit the participant access to view, edit, delete or add participants to the event. You can set a default option in your calendar settings and that will be reflected when you create an event across any calendar. You can customize the participant permissions while creating an event.
  • Automatic addition of event invites from email - With this setting, you can restrict others from sending event invitations and creating events on your calendar without your approval, thus preventing spam. Instead, the invitations will reach your primary email address, and you can accept the invitation from the email.
  • Automatic addition of group invitations to your personal calendar You can use this setting to allow/ deny the automatic addition of group invitations to your personal calendar.
  • Show/ hide the denied/ cancelled events - If you don't want to display the denied/ cancelled events on your calendar, you can choose to show/ hide such events in your calendar grid.

 

Click here to learn more about changing your default event settings.

Note:

The changes you make in Zoho Mail's calendar settings will be reflected in Zoho Calendar (calendar.zoho.com) and vice versa.

Zoho CRM Calendar

If you have enabled Zoho Mail Add-on in Zoho CRM, the events that you accept through emails that are related to Zoho CRM will be automatically added to your calendar. You can choose if you want the accepted event to be added to your personal calendar or Zoho CRM Calendar.

Follow the steps given below to choose your preferred setting:

  1. Login to Zoho Mail.
  2. Go to Settings 
  3. Navigate to Calendar event invites by email
  4. Under Add calendar events from my mail to, you can choose one of the following options:
    • Zoho - Calendar: Your event will be added to your personal calendar and will not be visible in your Zoho CRM account calendar.
    • Zoho CRM - Calendar: Your event will be added to your Zoho CRM Calendar and will be visible in both your Zoho Mail and Zoho CRM account calendars.

Note:

  • The Calendar event invites by email option in the settings is available specifically for the users who have enabled Zoho Mail Add-on in Zoho CRM. If you have not enabled the Mail Add-on in CRM, a blank page appears when you access the Calendar event invites by email option. 
  • Repeat events cannot be added to Zoho CRM calendar using the Calendar event invites by email option. All repeat events will be added only to your personal calendar in Zoho Calendar.

Notifications

You will receive notifications whenever you're added as a participant in an event or when the participants of the events you create, respond to the invitations. Apart from that, you will receive the reminder notifications via email, notifications, and pop-up (only in Zoho Calendar application) notification.

You can choose not to receive any reminder notification. To disable the reminder notifications, go to Settings > Calendar > Notifications. Turn off the Enable/ disable notifications for all reminder types toggle switch under the Reminder notifications section.

Notification Email Address

Event invites, event invite updates, and reminder notifications are sent to your primary email address by default. You can choose to send the reminders to any email address of your choice.

To change the notification email address, go to Settings > Calendar > Notifications. Click on Change your email address icon next to the current email address set. Provide the email address to which you want to send the reminders and click Confirm. You have to confirm this change by clicking the link in the confirmation email sent to the new email address.

Reminder Email Format

You can choose to receive your reminder emails in HTML/ Plain text format. Go to Settings > Calendar > Notifications. Select the preferred choice under Email Format section.

Agenda Notifications

You can receive Agenda notifications via email daily or weekly. Your schedule for the day of the week will be sent to the email ID that you have entered in the settings.

To enable this option, go to Settings > Calendar > Notifications. Turn on the Send agenda notification email toggle switch and choose to receive them Daily or Weekly.

 

Click here to learn more about reminders and notifications in Zoho Calendar.

Note:

The changes you make in Zoho Mail's calendar settings will be reflected in Zoho Calendar (calendar.zoho.com) and vice versa.

Import Calendars

Any external calendar can be added to your Zoho Calendar through the Import option. Importing helps you to manage your calendars in one single interface without having to switch between various other calendar applications. Learn more.

import calendar

Subscribe Calendars

You can subscribe to any public calendar and view the events from those calendars in your calendar grid. Learn more.

subscribe calendars

Synchronize Calendars

You can sync Zoho App calendars with your Zoho Calendar by choosing the relevant calendar under Zoho Apps section in Zoho Mail's Calendar settings. You can also subscribe to Zoho Projects calendar. Learn more.

zoho app calendars

You can also sync other calendars like Microsoft Outlook, Google Calendar, etc., using the options in the Synchronize section in Zoho Mail's Calendar settings. You can use CalDAV to sync Zoho Calendar to iOS, OS X, and so on. For detailed information on Zoho Calendar synchronization, click here.

sync calendars

Manage Calendars

To manage all your personal, group, app, and other calendars, go to Settings > Calendar > Calendars. You can edit calendars and change the Calendar name, text and calendar color, calendar ID, and Reminder.

manage calendars

Note:

You will not be able to view Calendar features in Zoho Mail if your admin has disabled your access to the Calendar application.

Still can't find what you're looking for?

Write to us: support@zohomail.com