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Live chat app to engage and convert website visitors.

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Appointment scheduling app for consultations with customers.

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Digital signature app for businesses.

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Comprehensive sales map visualization and optimal route planning solution.

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Complete loyalty and affiliate management platform.

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Cloud Contact Center Software for businesses.

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Build online forms for every business need.

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Design surveys to reach and interact with your audience.

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Online website builder with extensive customisation options.

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Website conversion optimization and personalisation platform.

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End-to-end event management software.

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Webinar platform for webcasting online webinars.

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Smart landing page builder to increase conversion rates

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Manage all your local business listings on a single platform.

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Live chat app to engage and convert website visitors.

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Digital signature app for businesses.

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Complete loyalty and affiliate management platform.

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Cloud Contact Center Software for businesses.

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Sync, manage, and convert leads across channels seamlessly.

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Online community platform for individuals and businesses to grow their network and brand.

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Unified marketing platform for marketing teams.

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Remote support and unattended remote access software.

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Interactive remote assistance software with augmented reality.

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End-to-end field service management platform for service businesses.

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Live chat app to engage and convert website visitors.

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Cloud Contact Center Software for businesses.

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The all-in-one toolkit for solopreneurs.

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Appointment scheduling app for consultations with customers.

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Unified platform for customer service and support teams.

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Books

Powerful accounting platform for growing businesses.

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100% Free invoicing solution.

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Effortless expense reporting platform.

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Powerful stock management and inventory control software.

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End-to-end billing solution for your business.

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Collect payments online with custom branded pages.

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Payroll software with automated tax payments and filing.

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The all-in-one toolkit for solopreneurs.

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Practice management software for accounting firms.

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Sign

Digital signature app for businesses.

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eCommerce platform to manage and market your online store.

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Finance Plus

All-in-one suite to manage your operations and finances.

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Secure email service for teams of all sizes.

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Online meeting software for all your video conferencing & webinar needs.

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Word processor for focused writing and discussions.

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Spreadsheet software for collaborative teams.

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Create, edit, and share slides with a sleek presentation app.

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Beautiful home for all your notes.

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Stay in touch with teams no matter where you are.

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Employee experience platform to communicate, engage, and build positive employee relations.

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Bookings

Appointment scheduling app for consultations with customers.

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Shared inboxes for teams.

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Online file management for teams.

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Digital signature app for businesses.

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Powerful collaborative work platform for teams.

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Office Integrator

Built in document editors for web apps.

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ZeptoMail

Secure and reliable transactional email sending service.

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Online business calendar to manage events and schedule appointments.

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Knowledge and learning management platform.

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Cloud Contact Center Software for businesses.

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Collaborative task management for individuals and teams.

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Work management tool to connect people, processes, and information.

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Collaborative online PDF editing tool.

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Application suite built to improve team productivity and collaboration.

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Intuitive recruiting platform built to provide hiring solutions.

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Effortless expense reporting platform.

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Workerly

Manage temporary staffing with an employee scheduling solution.

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Payroll software with automated tax payments and filing.

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Employee scheduling and time tracking app.

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Digital signature app for businesses.

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Comprehensive HR platform for seamless employee experiences.

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Creator

Build custom apps to simplify business processes.

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Directory

Workforce identity and access management solution for cloud businesses.

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Secure multi-factor authenticator (MFA) for all your online accounts.

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Online password manager for teams.

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Pro-code platform to build and deploy your apps.

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Toolkit

Complete resource for any admin-related lookup queries.

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Interactive remote assistance software with augmented reality.

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Assist

Remote support and unattended remote access software.

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QEngine

Test automation software to build, manage, execute, and report testcases.

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Automate manual, tedious, and repetitive tasks easily.

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Analytics

Modern self-service BI and analytics platform.

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Embedded analytics and white label BI solutions, tailored for your needs.

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AI-powered data preparation service for your data-driven organization.

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Harnessing IoT analytics for real-time operational intelligence.

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Manage, track, and collaborate on projects with teams.

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Planning and tracking tool for scrum teams.

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Automatic bug tracking software for managing bugs.

BugTracker
 
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The all-in-one toolkit for solopreneurs.

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Creator

Build custom apps to simplify business processes.

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Flow

Automate business workflows by creating smart integrations.

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Pro-code platform to build and deploy your apps.

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Built in document editors for web apps.

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Secure and reliable transactional email sending service.

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QEngine

Test automation software to build, manage, execute, and report testcases.

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Tables

Work management tool to connect people, processes, and information.

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Automate manual, tedious, and repetitive tasks easily.

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Application analytics for all apps.

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Embedded analytics and white label BI solutions, tailored for your needs.

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Build, deploy, and scale IoT solutions for connected businesses.

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AI-powered data preparation service for your data-driven organization.

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All-in-one suite

Zoho One

The Operating System for Business

Run your entire business on Zoho with our unified cloud software, designed to help you break down silos between departments and increase organizational efficiency.

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With over 2000 ready-to-use extensions across 40+ categories, connect your favorite business tools with the Zoho products you already use.

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Email hosting for business: all you need to know.

Email communication has become instrumental in bridging the communication gap between businesses and people. Considering how crucial emails are in the business world, understanding the nuances of email hosting is essential because they’re so pivotal in creating a good first impression.

Let's go over the concept of email hosting in detail to help you make an informed decision when choosing your next provider.

  • What is email hosting?
  • Why do you need email hosting?
  • What are the types of email hosting?
  • How do you choose the right email hosting service for your business?
  • Difference between a free and paid email hosting service
  • The final word

What is email hosting?

Email hosting is where a company rents their server for you to host your email. This gives you a unique domain name for your email addresses instead of the one with the email provider's name.

Why do you need email hosting?

It may seem like a free email plan could be the best deal for your business. It lets you send and receive emails at no cost. But this is where the similarities end. Paid email hosting is much more than just a fancy, custom domain name.

It adds credibility

Credibility is what all businesses strive for in today's market to appear more reliable. Email hosting lets you accomplish just that. With a custom domain for your email address with your business's name, you’ll come across as a more trustworthy and genuine brand.

It gives you more storage

Free emails come with a storage cap. This can be frustrating if you’re dealing with a lot of files. However, with a paid email hosting service, you can get rid of storage anxiety by getting ample storage for emails with large attachments.

It provides more security

You can’t leave your valuable email data to chance, right? With an email hosting service, you get bolstered security features to ensure safe emailing. Features like advanced spam filters, attachment scanning, and malware protection can reduce the risk of a data breach.

It’s more reliable

Because businesses rely heavily on emails for their daily operations, any downtime can have dire consequences. It can directly impact customer relationships and result in a loss of productivity and data. With email hosting, you can negate this because they offer a higher uptime guarantee to keep your business operations running.

It grows with you

As your business grows, your emails should keep up with you. Email hosting is scalable because it gives you control over the number of users you want to add, the storage you need, the admin controls you need to enforce for which account, and much more. This ensures that your email can keep pace with your demands.

What are the types of email hosting?

Depending on your preferences, budget, and manpower, you can opt for an email hosting service that specifically caters to your needs.

Dedicated hosting

Dedicated hosting gives you your own server to host your email. This has significant advantages when compared to shared hosting. In dedicated hosting, you have more autonomy because you can customize many of the options to suit your business’s needs.

Because you won't be sharing this server with other clients, it’s always available for you without running the risk of resource throttling. However, there are downsides to this as well. A dedicated server is expensive to purchase and cumbersome to maintain.

Pros

  • It gives you more bandwidth for a demanding workload.
  • It’s always fast because it’s not impacted by traffic from other servers.
  • There’s minimal downtime, and it keeps running longer.

Cons

  • It’s expensive to set up and maintain.
  • It requires advanced technical expertise to troubleshoot.
  • It’s not suitable for startups and small businesses.

How do you choose the right email hosting service for your business?

Investing time in choosing the right email hosting service for your business will pay dividends in the long run. With so many providers offering different features, you must know your exact needs before choosing a hosting service.

Let's explore the various factors you need to consider to ensure that you opt for an email service that serves your business well.

The size of your business

Choosing an email hosting service that can keep up with your business is crucial. A business that's just starting out might not need all of the advanced features of an expensive email hosting service. However, if your business has several employees and deals with numerous clients, you might be better off with an email hosting service that can cater to your ever-growing emailing needs.

The needs of your business

Before choosing an email hosting provider, you must be sure of your business demands. Does your business deal with a lot of sensitive client information? An email hosting service that has a reputation for a top-notch security offering should be your pick. If your business's work flow demands a lot of storage, look for an email provider with flexible plans and large storage abilities.

Your business’s budget

Another crucial factor that you can’t afford to overlook is your budget. Don’t go overboard on a pricey email hosting service with tools you might not use, or undercut your expenses with an email hosting provider that makes compromises on the service’s quality. Choose an email hosting service that caters to your business needs perfectly.

Support and uptime

An email hosting provider is only as good as the support it provides. Their service shouldn't stop with a feature-laden offering alone. They must also have the means to keep it up and running by providing timely support and keeping downtime to a minimum. Before you make a final decision, read through the provider’s customer testimonials because honest feedback acts as a window into their advantages and shortfalls.

Security and compliance

Make sure that the provider you choose has stringent security policies in place. Security should start with their data centers and extend all the way to their compliance with different laws and regulations. Look for a provider who has a stellar track record and proven expertise in ensuring their clients’ email security.

Know the difference between a free and paid email hosting service.

In the realm of email hosting, you have the option of both free and paid offerings, albeit with different strengths and weaknesses. Because most businesses' first point of contact with potential customers or investors is through email, you should be more vigilant in choosing a plan that serves you best.

Free email hosting

People who use their email for signing up for other services or communicating with their family usually prefer free email hosting. This offers basic security features, modest storage, and occasional ads. Things like high-level security, a fancy set of features, and immediate customer support take lower priority.

Users on free email hosting plans are also saddled with the name of the provider as their email address domain.

Paid email hosting

This lies in stark contrast with free email hosting because the users of paid email hosting are usually businesses. The main USP for this is the ability to choose your own domain for your email address. With a custom domain name, businesses can appear more genuine when reaching out to prospects.

Other perks include augmented security, enhanced customer support, and a storage solution that scales with business needs, amongst other features.

The final word

Emails are the predominant means of communication for any business, and their relevance isn’t fading away anytime soon. Because emails are usually packed with business-critical information, it’s only prudent to choose an email hosting provider that offers world-class security.

If your business relies on emails to share a lot of sensitive data, consider going with a paid email hosting provider like Zoho Mail. It’s more capable in terms of security and offers timely customer support to keep your email service running smoothly.

  • Private
  • Secure
  • No ads

Host your business email

Sign up now