Employees’ Pay Summary
The Employees’ Pay Summary report in Zoho Payroll provides a detailed view of individual employees’ pay data over a selected period. This report displays key pay components, allowing you to analyze gross pay, benefits, deductions, taxes, and other relevant details for each employee.
Viewing Employees’ Pay Summary
To view your Employees’ Pay Summary report:
- Go to Reports on the left sidebar.
- Select Employees’ Pay Summary.
- Use the date selector at the top of the page to choose the period you wish to analyze. Options include:
- This Week
- This Month
- This Quarter
- This Year
- Previous Week
- Previous Month
- Previous Quarter
- Previous Year
- Custom
The selected period’s pay data will display on the screen, organized by employee and key pay components.
Employees’ Pay Summary Components
The report includes the following columns to provide a comprehensive view of each employee’s pay details:
| Component | Description |
|---|---|
| Employee Name | Displays the name of each employee included in the report. |
| Paid Hours | Shows the total hours for which the employee was paid during the selected period. |
| Gross Pay | The total pay before any deductions, including regular wages, bonuses, and other earnings. |
| Benefits | The total value of benefits provided to each employee, such as health insurance and retirement contributions. |
| Deductions | Total deductions from the employee’s pay, including retirement contributions, garnishments, and other withholdings. |
| Taxes | The total amount of payroll taxes withheld from the employee’s earnings. |
| Business Expense Reimbursements | Reimbursements provided to employees for approved business expenses. |
| Net Pay | The final amount paid to each employee after all deductions and taxes have been subtracted from the gross pay. This represents the net amount received by the employee. |
Exporting Employees’ Pay Summary
You can export the Employees’ Pay Summary report for further analysis or record-keeping. Available export formats include:
- CSV
- XLS or XLSX
To export the Employees’ Pay Summary report:
- Go to Reports on the left sidebar.
- Click Employees’ Pay Summary.
- Click the Export as dropdown at the top right corner of the page.
- Choose your preferred format for exporting.
- If you want to protect the exported file with a password, check the Protect this file with a password option and enter a password with at least 6 characters.
- Click Export to download the report.