Using Zoho People 5.0? Access the new Administrator Guide >
Skip to product menu
close
  • Sales
    Press Space or Enter to display list of options
EXPLORE ALL PRODUCTS

Sales

 
CRM

Comprehensive CRM platform for customer-facing teams.

CRM
 
Bigin

Simple CRM for small businesses moving from spreadsheets.

Bigin
 
Forms

Build online forms for every business need.

Forms
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
Sign

Digital signature app for businesses.

Sign
 
RouteIQ

Comprehensive sales map visualization and optimal route planning solution.

RouteIQ
 
Thrive

Complete loyalty and affiliate management platform.

Thrive
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
Suites
CRM Plus

Unified platform to deliver top-notch customer experience.

CRM Plus

Marketing

 
Social

All-in-one social media management software.

Social
 
Campaigns

Create, send, and track targeted email campaigns that drive sales.

Campaigns
 
Forms

Build online forms for every business need.

Forms
 
Survey

Design surveys to reach and interact with your audience.

Survey
 
Sites

Online website builder with extensive customisation options.

Sites
 
PageSense

Website conversion optimization and personalisation platform.

PageSense
 
Backstage

End-to-end event management software.

Backstage
 
Webinar

Webinar platform for webcasting online webinars.

Webinar
 
Marketing Automation

All-in-one marketing automation software.

Marketing Automation
 
LandingPage

Smart landing page builder to increase conversion rates

LandingPage
 
Publish

Manage all your local business listings on a single platform.

Publish
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Sign

Digital signature app for businesses.

Sign
 
Thrive

Complete loyalty and affiliate management platform.

Thrive
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
NEW
LeadChain

Sync, manage, and convert leads across channels seamlessly.

LeadChain
 
NEW
CommunitySpaces

Online community platform for individuals and businesses to grow their network and brand.

CommunitySpaces
 
Suites
Marketing Plus

Unified marketing platform for marketing teams.

Marketing Plus

Commerce and POS

 
Commerce

eCommerce platform to manage and market your online store.

Commerce

Service

 
Desk

Helpdesk software to deliver great customer support.

Desk
 
Assist

Remote support and unattended remote access software.

Assist
 
Lens

Interactive remote assistance software with augmented reality.

Lens
 
FSM

End-to-end field service management platform for service businesses.

FSM
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
Solo

The all-in-one toolkit for solopreneurs.

Solo
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
Suites
Service Plus

Unified platform for customer service and support teams.

Service Plus

Finance

 
Books

Powerful accounting platform for growing businesses.

Books
 
FREE
Invoice

100% Free invoicing solution.

Invoice
 
Expense

Effortless expense reporting platform.

Expense
 
Inventory

Powerful stock management and inventory control software.

Inventory
 
Billing

End-to-end billing solution for your business.

Billing
 
Checkout

Collect payments online with custom branded pages.

Checkout
 
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
 
Solo

The all-in-one toolkit for solopreneurs.

Solo
 
Practice

Practice management software for accounting firms.

Practice
 
Sign

Digital signature app for businesses.

Sign
 
Commerce

eCommerce platform to manage and market your online store.

Commerce
 
Suites
Finance Plus

All-in-one suite to manage your operations and finances.

Finance Plus

Email and Collaboration

 
Mail

Secure email service for teams of all sizes.

Mail
 
Meeting

Online meeting software for all your video conferencing & webinar needs.

Meeting
 
Writer

Word processor for focused writing and discussions.

Writer
 
Sheet

Spreadsheet software for collaborative teams.

Sheet
 
Show

Create, edit, and share slides with a sleek presentation app.

Show
 
Notebook

Beautiful home for all your notes.

Notebook
 
Cliq

Stay in touch with teams no matter where you are.

Cliq
 
Connect

Employee experience platform to communicate, engage, and build positive employee relations.

Connect
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
TeamInbox

Shared inboxes for teams.

TeamInbox
 
WorkDrive

Online file management for teams.

WorkDrive
 
Sign

Digital signature app for businesses.

Sign
 
Office Suite

Powerful collaborative work platform for teams.

Office Suite
 
Office Integrator

Built in document editors for web apps.

Office Integrator
 
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
 
Calendar

Online business calendar to manage events and schedule appointments.

Calendar
 
Learn

Knowledge and learning management platform.

Learn
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
ToDo

Collaborative task management for individuals and teams.

ToDo
 
Tables

Work management tool to connect people, processes, and information.

Tables
 
FREE
PDF Editor

Collaborative online PDF editing tool.

PDF Editor
 
Suites
Workplace

Application suite built to improve team productivity and collaboration.

Workplace

Human Resources

 
People

Organize, automate, and simplify your HR processes.

People
 
Recruit

Intuitive recruiting platform built to provide hiring solutions.

Recruit
 
Expense

Effortless expense reporting platform.

Expense
 
Workerly

Manage temporary staffing with an employee scheduling solution.

Workerly
 
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
 
Shifts

Employee scheduling and time tracking app.

Shifts
 
Sign

Digital signature app for businesses.

Sign
 
Suites
People Plus

Comprehensive HR platform for seamless employee experiences.

People Plus

Security and IT Management

 
Creator

Build custom apps to simplify business processes.

Creator
 
Directory

Workforce identity and access management solution for cloud businesses.

Directory
 
FREE
OneAuth

Secure multi-factor authenticator (MFA) for all your online accounts.

OneAuth
 
Vault

Online password manager for teams.

Vault
 
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
 
Toolkit

Complete resource for any admin-related lookup queries.

Toolkit
 
Lens

Interactive remote assistance software with augmented reality.

Lens
 
Assist

Remote support and unattended remote access software.

Assist
 
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
 
NEW
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA

BI and Analytics

 
Analytics

Modern self-service BI and analytics platform.

Analytics
 
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI
 
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep
 
NEW
IoT

Harnessing IoT analytics for real-time operational intelligence.

IoT

Project Management

 
Projects

Manage, track, and collaborate on projects with teams.

Projects
 
Sprints

Planning and tracking tool for scrum teams.

Sprints
 
BugTracker

Automatic bug tracking software for managing bugs.

BugTracker
 
Solo

The all-in-one toolkit for solopreneurs.

Solo

Developer Platforms

 
Creator

Build custom apps to simplify business processes.

Creator
 
Flow

Automate business workflows by creating smart integrations.

Flow
 
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
 
Office Integrator

Built in document editors for web apps.

Office Integrator
 
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
 
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
 
Tables

Work management tool to connect people, processes, and information.

Tables
 
NEW
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA
 
NEW
Apptics

Application analytics for all apps.

Apptics
 
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI
 
NEW
IoT

Build, deploy, and scale IoT solutions for connected businesses.

IoT
 
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep

IoT

 
NEW
IoT

Low-code IoT platform and solutions for connected businesses.

IoT

Search Result

 
CRM Plus

Unified platform to deliver top-notch customer experience.

Try now
CRM Plus
 
Service Plus

Unified platform for customer service and support teams.

Try now
Service Plus
 
Finance Plus

All-in-one suite to manage your operations and finances.

Try now
Finance Plus
 
People Plus

Comprehensive HR platform for seamless employee experiences.

Try now
People Plus
 
Workplace

Application suite built to improve team productivity and collaboration.

Try now
Workplace
 
Marketing Plus

Unified marketing platform for marketing teams.

Try now
Marketing Plus
 
All-in-one suite

Zoho One

The Operating System for Business

Run your entire business on Zoho with our unified cloud software, designed to help you break down silos between departments and increase organizational efficiency.

TRY ZOHO ONE
Zoho One
Zoho Marketplace

With over 2000 ready-to-use extensions across 40+ categories, connect your favorite business tools with the Zoho products you already use.

EXPLORE MARKETPLACE
Marketplace
Skip to main content

Timesheet Reports

Here is a detailed look at all the reports that are part of Timesheet in Zoho People.

To access the various timesheet reports, navigate to Reports on the bottom left corner of your screen and go to the Organization Reports tab.

  1. Time Logs
  2. Jobs status
  3. Projects status
  4. Logged hours for clients
  5. Employee logged hours
  6. Timesheet data for payroll
  1. Scheduled vs Worked hours 
  2. Generate and view bills
  3. Integrations

Time Logs

This report lists details regarding the number of hours spent on various jobs, or projects, for clients.

For instance, if you would like to know the number of hours spent in a particular week for all users,

  1. Click the Filter icon.
  2. Under Custom, select From Date and To Date.
  3. Select the options under other fields like Jobs Status, Clients, etc as per your need, and hit Submit.

Time Logs can also be viewed in a chart format, along with a daily comparison of jobs completed.

Similarly, using the filter icon, you can view shift time log details of departments, projects, jobs, clients, employees and ex-employees, approval status, and more.

Jobs status

The Jobs status lists of all jobs enrolled for your organization's employees, their status of completion, their estimated hours and total hours logged, billable and non-billable hours, etc. It can be viewed as a chart or in a list view.

 

You can make use of the filter to create custom views.

For example, to view the details of completed jobs of a particular client,

Follow the steps given below.

  1. Click the filter icon.
  2. Under the Clients drop-down, select the desired Client name.
  3. Under Job status, select Completed.

You will be able to see a report with the Completed jobs of the Client that you have chosen.

Note: The Approval status filter will be applicable only if Approvals are configured. In the absence of Approval configuration, the data pulled out will be based on the other parameters chosen and not on the Approval status.

Projects status

The Projects status lists details of all the projects your organization is working on with estimated hours, total hours logged in for the projects, the status of work, and its respective clients.

By making use of the filter, you can filter projects based on clients, their status of work and billable status.

Logged hours for clients

This report lists the billable, non-billable, and total hours spent per client along with a summary.

For instance, if you would like to download a report of the billable and non-billable hours of a client, this report helps you extract these details. It can also be downloaded as a PDF.

Click on a specific client to view the summary.

Employee logged hours

This report displays the total logged hours of all users in the organization. These include billable and non-billable hours. 

By clicking the filter icon, an organization can obtain specific, filtered information. For example, it's possible to generate a list of users who have logged less than 5 hours or those with more than 10. 

By default, all users and their logged hours, billable and non-billable hours will be displayed. 

  • None ( no time logs) - all users without time logs will be displayed
  • Lesser than - all users with less than the specified number of hours will be displayed
  • Greater than - all users with more than the specified number of hours will be displayed
  • Equal - all users with exactly the specified number of hours will be displayed

Include employees without time logs - this option can be selected if an organization wants to see employees without time logs in their filtered lists. For example, when searching for employees with less than 5 logged hours, selecting this will include employees with no logged time.

Use case 1 

An organization wants the list of employees who must have logged less than 10 hours this week in the Legal department. The employees without time logs must also be included in this report. To derive this,

  1. Click the filter icon.
  2. Ensure the period is set to This Week
  3. Select Lesser than under Logged Hours 
  4. Enter 10
  5. Enable Include employees without time logs
  6. Select the Legal department

Use case 2

An organization wants the list of employees who have not logged time for the current week. To derive this,

  1. Click the filter icon.
  2. Select This Week under Period.
  3. Select None ( no time logs) under Logged hours.

When the None ( No time logs) are selected, the approval status will get disabled automatically. This happens because when there are no time logs, the approval process is not applicable. 

Timesheet data for payroll

This is a consolidated report to see the amount to be paid for all employees with their specifications for overtime rate, extended overtime rate, and paid leave if any. All configurations under Payroll Settings will be reflected in this report.

For instance, to view the amount to be paid to a particular employee for a certain time period, follow the steps given below.

  1. Click on the Filter icon
  2. Click Period, select Custom, and give the desired date range.
  3. Click Employee and select the name.

 

   When Allow Overtime (Overtime and Extended Overtime) is enabled under Timesheets > Settings > General Settings,

   this is how the view will appear:

 

When Include Paid Leave is enabled under Timesheets > Settings > General Settings, this is how the view will appear:

You will be able to see a report with the amount to be paid for all employees for your desired period of time.

Note: You will be able to see the detailed report date-wise if you click on individual rows of the report.

Note: You can prevent any edits being made to the time logs/timesheets of the past, by the user, by configuring a pay period.

 TipClick here to know how to configure a pay period

Exporting in ADP RUN format

ADP RUN payroll users can export payroll data from Zoho People in ADP RUN format. The exported file can be imported directly into ADP. 

Steps to export in ADP RUN format:

  1. Navigate to  Reports > Timesheet data for payroll.
  2. Use the filter to select the pay period you want to export. 
  3. Click Export in ADP RUN format from the menu that opens when you click the ellipsis icon.

  1. The file will automatically download in ADP RUN format.

The following table illustrates the exported data in Zoho People's Timesheet data for payroll report that corresponds to the data in ADP RUN.

Sl NoADP RUN fieldsCorresponding data in Zoho People
 1Company code

Company Name configured under Settings > General > Company details 

2

Pay frequency

B = Biweekly

W = Weekly

S = Semimonthly

M = Monthly

 

 

 

Pay Period Cycle configured under Timesheet > Settings > Pay Period Settings
3Pay Period startStart Day configured under Timesheet > Settings > Pay Period Settings
4Pay Period end

End Day configured under Timesheet > Settings > Pay Period Settings

5Employee IDEmployee ID
6

Earnings code

 

Regular time, Overtime, Extended Overtime, Paid Leave
7Pay hoursHours under Regular time, Overtime, Extended Overtime or Paid Leave in the Payroll Report 
8DollarsAmount in Regular time, Overtime, Extended Overtime or Paid leave in the Payroll Report
9Separate check0 by default
10Worked departmentDepartment of the employee
11

Rate code

Base 

Rate 2 

Rate 3 

 

 

Regular Time / Paid leave

Overtime

Extended Overtime

 

Note:

  • Edit to match the ADP RUN format before importing to ADP.
  • There must be at least one Pay Period configured in Zoho People under Pay Period Settings for the Export in ADP RUN format option to appear.

Exporting in SurePayroll format

SurePayroll payroll users can export payroll data from Zoho People in SurePayroll format. The exported file can be imported directly into SurePayroll. 

Steps to export in SurePayroll format:

  1. Navigate to  Reports > Timesheet data for payroll.
  2. Use the filter to select the pay period you want to export. 
  3. Click Export in SurePayroll format from the menu that opens when you click the ellipsis icon.

  1. The file will automatically download in SurePayroll format.

The following table illustrates the exported data in Zoho People's Timesheet data for payroll report that corresponds to the data in SurePayroll.

Sl.NoSurePayroll fieldsCorresponding data in Zoho People
1Header 1Fine line is always TC
2Header 2Second line is always 00001
3Entry dateLast date of payroll period in MM/DD/YYYY format
4Employee numberEmployee ID
5Last NameEmployee's last name
6First NameEmployee's first name
7Payroll Code

Regular Time/ Paid Leave

Overtime

Extended Overtime

8Hours

Hours under Regular Time, Overtime, Extended Overtime or Paid Leave in the Timesheet data for payroll report

Note:

  • Edit to match the SurePayroll format before importing to SurePayroll.
  • There must be at least one Pay Period configured in Zoho People under Pay Period Settings for the Export in SurePayroll format option to appear.

Scheduled vs Worked Hours

Summary Report:

The Scheduled Vs Worked Hours report gives a comparison of total time logged by a User against the number of hours of work done within the schedule.

  

 

Terminologies in the Report:

  • Scheduled Hours: The total number of hours that is scheduled for the job, for a particular User.
  • Logged Hours(Within the schedule): Hours logged by the User for the particular job within the schedule ( through manual (start-end) and timer method)
  • Logged Hours (Total): Hours logged by the User for the particular job within the schedule ( through manual(start-end) and timer method)
  • Overtime/Deviation: This is the difference between the logged hours and the scheduled hours. If the total hours logged within the schedule is more than the scheduled hours, then it will show as overtime. If it is less, then it will show as Deviation (as a negative value).

For example, assume that a User has logged a timer entry from 10 am to 6 pm. Consider that there is a schedule from 5 pm to 7 pm.

Here, Logged hours(Total) = 8 hours

Scheduled hours(Total) = 2 hours

So, there is an overtime of 6 hours

Here, total logged hours within the schedule = 1 hour ( 5 - 6 pm)

Therefore, there is a deviation of 1 hour.

Assume that the schedule is from 6 pm to 8 pm, then the deviation will be 2 hours, although on the total logged hours there is an overtime/deviation of 6 hours.

Detailed Report:

The Detailed Report gives complete details of logged hours and hours worked within the schedule for a chosen period for an employee. You can also view this report for a customized period by clicking on the filter icon. This report can also be exported or downloaded by clicking on the ellipsis icon.

Reports for Timesheet can also be generated using Analytics. Learn more through these use cases.