Absent Schedule

When an employee does not mark attendance for a particular day, it is captured as Absent with the help of the Absent Schedule. This will show under a leave type called 'Absent' for the employee in the leave - list view. The employee can then convert this to leave (under any of the leave types) by clicking on 'Convert to leave'. This way, you can ensure that each absence of check-in is tracked.

To add an Absent Schedule:

  1. From your home page, go to Attendance > Settings > Absent Schedule > Add Schedule

  1. Enter details like Schedule Name and the time of the schedule.

  1. Select when the schedule runs daily and when the absence data will be processed.
  2. Enable Push absence data to leave module if you want the Absent entries to be pushed to leave module.
  3. Enable Notify through email if you want to notify the employee, reporting manager or specific employees. You can create up to 10 notifications for up to 10 consecutive days of absence.
  4. Under Applicable For, select the Roles, Department, Designation, etc for which the schedule should run.
  5. Click Submit.

Note: If you do not select anything here, then the schedule will be applicable to the entire organization.

Now, the schedule will capture the absence and show it under a leave type called 'Absent' which can be converted either as leave or as 'On-duty', based on the organization's needs.

To edit the schedule:

  1. Click on the edit button and edit the details.
  2. Click Submit.

To delete the schedule, click on the delete button of the schedule.

Some organizations do not wish to use the absent schedule on a regular basis. However, they might want to use it for just some cases alone. In such scenarios, you can run the schedule even for a single day. 

To use the schedule for a past date

In some scenarios, you might have started using the absent schedule from a date. However, you may want to run the schedule just for a single day in the previous month or in any of the past months. In this case, you have the option to run the schedule only for that particular date.

  1. Go to Attendance > Settings > Absent Schedule.
  2. Click on the play button of the schedule.
  3. Enter the attendance day and click Submit.

The schedule will collate the attendance details for that day alone and push the entries to leave module or notify through email as per the option you have set.