Mass Delete Records

Purpose

To delete the records of a module in bulk. You can delete up to 50,000 records in a custom view or delete up to 500 records using their record IDs in an API call.

Endpoints

Request Details

Request URL

{api-domain}/crm/{version}/{module_api_name}/actions/mass_delete

Supported modules

Leads, Accounts, Contacts, Deals, Campaigns, Tasks, Cases, Meetings, Calls, Solutions, Products, Vendors, Price Books, Quotes, Sales Orders, Purchase Orders, Invoices, Services, Appointments, and Custom

Header

Authorization: Zoho-oauthtoken d92d4xxxxxxxxxxxxx15f52

Scope

scope=ZohoCRM.mass_delete.DELETE 
(or) 
scope=ZohoCRM.mass_delete.{module_name}.DELETE

Possible module names

leads, accounts, contacts, deals, campaigns, tasks, cases, events, calls, solutions, products, vendors, pricebooks, quotes, salesorders, purchaseorders, invoices, services, appointments, and custom

Note

  • You can delete up to 50,000 records from a custom view and 500 records using their record IDs in a single API call.
  • When you specify the record IDs, and one or more of them have invalid values, only those records will not be deleted.

Sample Request

Copiedcurl "https://www.zohoapis.com/crm/v5/Leads/actions/mass_delete"
-H "Authorization: Zoho-oauthtoken 1000.8cb99dxxxxxxxxxxxxx9be93.9b8xxxxxxxxxxxxxxxf"
-d "@input.json"
-X POST

Request JSON

  • cvidstring, mandatory when you do not include "ids"

    The unique ID of the custom view whose records you want to delete. Use the Custom View Metadata API to get the ID of the custom view.

  • idsJSON object, mandatory when you do not include "cvid"

    The unique IDs of the records you want to delete. Use the Get Records API to get the record IDs.

  • territoryJSON object, optional

    The unique ID of the territory whose records you want to delete. Use the Get Territories API to get the ID of the territory.

    include_childboolean, optional

    Represents whether you want to delete the records from the child territories.

Sample Input with Record IDs

Copied{
    "ids":["3652397000006064023","3652397000003852074"]
}

Sample Request for Record IDs in the Input

Copied{
    "data": [
        {
            "code": "SUCCESS",
            "details": {
                "id": "3652397000006064023"
            },
            "message": "record is deleted",
            "status": "success"
        },
        {
            "code": "SUCCESS",
            "details": {
                "id": "3652397000003852074"
            },
            "message": "record is deleted",
            "status": "success"
        }
    ]
}

Sample Input with CVID and Territory

Copied{
    "cvid": "3652397000000538003",
    "territory": {
        "id": "3652397000007622003",
        "include_child": true
    }
}

Response JSON

  • code

    Represents whether the API was a success or not.

  • details
    • When you give cvid, the response contains the ID of the mass delete job. Use this ID in the Mass Delete Status API.
    • When you give the record IDs in the request body, this key contains the record ID that was deleted.

Possible Errors

  • INVALID_DATAHTTP 400

    The record ID is invalid.
    Resolution: Provide valid IDs.

  • ALREADY_SCHEDULEDHTTP 400

    You are trying to mass delete when a mass delete job is already running.
    Resolution: You can schedule only one mass delete job at a time. Wait for the already scheduled job to finish before scheduling another one.

  • MANDATORY_NOT_FOUNDHTTP 400

    You have not specified either the CVID, or the record IDs.
    Resolution: You must specify either the CVID or the record IDs in the input body.

  • NOT_APPROVEDHTTP 400

    The record is unapproved.
    Resolution: You can only delete approved records.

  • NOT_SUPPORTEDHTTP 400

    The module is not supported to be mass-deleted through an API.
    Resolution: Contact your administrator.

  • NO_PERMISSIONHTTP 403

    You do not have permission to delete the record or to mass delete.
    Resolution: Contact your administrator to obtain permission to delete or mass delete records from the module.

Sample Response for Input with CVID and Territory

Copied{
    "data": [
        {
            "code": "SUCCESS",
            "details": {
                "job_id": "3652397000009565021"
            },
            "message": "mass delete scheduled successfully",
            "status": "success"
        }
    ]
}