Update Records

Purpose

To update existing entities in the module.

Request URL

https://recruit.zoho.com/recruit/v2/{module_api_name}

To update a specific record;
https://recruit.zoho.com/recruit/v2/{module_api_name}/{record_id}

module_api_name - The API name of the module
record_id - The unique Id of the record

Modules supported in Get List of Records are supported here.

Request Method

PUT

Scope

scope=ZohoRecruit.modules.all
(or)
scope=ZohoRecruit.modules.{module_name}.{operation_type}

Possible module names	Possible operation types
candidate, application, jobopening, interview, client, contact, department, task, event, vendor, campaign, and custommodule	ALL - Full access to the record WRITE - Edit records in the module UPDATE - Update records in the module

Note: For custom modules, use the scope ZohoRecruit.modules.custom.{operation_type}

Possible Errors

HTTP Status	Error Code	Message	Reason
400	INVALID_MODULE	The module name given seems to be invalid	Invalid module name or no tab permission, or the module could have been removed from the organized module
400	INVALID_MODULE	The given module is not supported in API	The modules such as Documents and Projects are not supported in the current API. (This error will not be shown, once these modules are supported.)

Note:

An error is thrown if the field value length is more than the maximum length defined for that field.
If an API is used inside a Function and the field value length exceeds the limit, then that function receives an error response from the API. For example: If the max length for a "Text field" is defined as 10, then the value given for it in API cannot be "12345678901", as it has 11 characters.
Duplicates are checked for every insert record API call based on unique fields.
A maximum of 100 records can be inserted per API call.
You must use only Field API names in the input. You can obtain the field API names from
- Fields metadata API (the value for the key “api_name” for every field). (Or)
- Setup > Developer Space > APIs > API Names > {{Module}}. Choose “Fields” from the “Filter By” drop-down.
The trigger input can be workflow, approval, or blueprint. If the trigger is not mentioned, the workflows, approvals, and blueprints related to the API will get executed. Enter the trigger value as [] to not execute the workflows.
Records with Subform details can also be updated to Zoho Recruit using the Records API. Please look at Subforms API to learn more about updating subform information within a record.
$approved key is used to set the records to be created in approval mode. It is mostly used for leads and contacts procured from web forms.
If the update API calls for a record are from DRE(Functions), due to workflow triggered on the same record's create/update, workflow alone will not get executed, irrespective of the trigger param configuration.

To update a draft record or to convert a draft to a normal record, pass the key($state) given below along with the record's JSON details.

JSON Key Name

Data Type

Description

Possible Values

$state
(optional)

String

If JSON key value is 'draft';

Draft records - The draft will get updated with the details included in the JSON.
Normal records - The following error will be thrown;

"Already saved record cannot be drafted"

If JSON key value is 'save';

Draft records - The draft record be saved and converted to a normal record.
Normal records - The record will get updated with the details included in the JSON.

If the JSON key in not included;

Draft records - The draft will get updated with the details included in the JSON.
Normal records - The record will get updated with the details included in the JSON.

draft (or) save

Sample Attributes

The following table gives you specific details about each field type in Zoho Recruit and its limitations.
The JSON type and the data type of the field-types are extracted from fields metadata API.

JSON type - Tells in what format the field should be passed in request-body or will be received in response.
Data type - Tells the type of data that can be stored in the corresponding field type. It is mentioned below each Attribute.

Attribute	JSON Type	Limitations	Sample
Single Line Text	String	Accepts up to 255 characters. Accepts alphanumeric and special characters.	"Last_Name": "Mike O'Leary"
Multi-Line Textarea	String	Small - accepts up to 2000 characters. Large - accepts up to 32000 characters. You will not be able to use this field to create custom views, reports, or other filters. Accepts alphanumeric and special characters.	"Multi_Line_1": "This is the first line \n Now for the Second Line"
Email Email	String	Accepts valid email IDs.	"Email_1": "p.boyle@zylker.com"
Phone Phone	String	Accepts up to 30 characters. This limit may vary based on the value configured in 'Number of characters allowed in the properties pop-up of the field, in UI. Accepts only numeric characters and '+' (to add extensions). The regex pattern in Zoho R3ecruit to validate this field's value is "[0-9a-zA-Z!#;%\\*\\^\$\$=\\{\\}\\[\\]\\?`~_\\-\\.\\$@\\?\\,\\:\\'\\/\\!\\P{InBasicLatin}\\\|\\\\\\s\\+]+"	"Phone_1": "9900000000"
Picklist Picklist	String	You can either pass an existing picklist value or add a new one. The pick list value accepts all alphanumeric and special characters.	"Industry": "automobile"
Multi-Select Picklist Multi-select Picklist	JSON array	You can either pass existing picklist values or add a new one. The picklist value accepts all alphanumeric and special characters.	"Courses_Opted": [ "Analytics", "Big data" ]
Date Date in ISO 8601 format	String	Accepts date in yyyy-MM-dd format	"Date_1": "2017-08-16"
Date/time DateTime in ISO 8601 format	String	Accepts date and time in yyyy-MM-ddTHH:mm:ss±HH:mm ISO 8601 format	"Date_Time": "2017-08-16T14:32:23+05:30" Date_Time is in ISO8601 format and the time zone is the current user's time zone.
Number Integer	Integer	Accepts numbers up to 9 digits. This limit may vary based on the value configured in 'Maximum digits allowed' in the properties pop-up of the field, in UI. Accepts only numeric values.	"No_of_Employees": 350
Currency Currency	Double	Before decimal point - accepts numbers up to 16 digits. This limit may vary based on the value configured in 'Maximum digits allowed' in the properties pop-up of the field, in UI. After decimal point - accepts precision up to 9 digits. This limit may vary based on the value configured in 'Number of decimal places' in the properties pop-up of the field, in UI. Accepts only numeric values.	"Annual_Revenue": 250000.90
Decimal Double	Double	Before decimal point - accepts numbers up to 16 digits. This limit may vary based on the value configured in 'Maximum digits allowed' in the properties pop-up of the field, in UI. After decimal point - accepts precision up to 9 digits. This limit may vary based on the value configured in 'Number of decimal places' in the properties pop-up of the field, in UI. Accepts only numeric values.	"Decimal_1": 250000.50
Percent Double	Double	Accepts numbers up to 5 digits. Accepts only numeric values.	"Percentage": 25
Long Integer BigInt	String	Accepts numbers up to 18 digits. This limit may vary based on the value configured in 'Maximum digits allowed' in the properties pop-up of the field, in UI. Accepts only numeric values.	"EAN_Code":"0012345600012"
Checkbox Boolean	Boolean	Accepts only Boolean values(true,false).	"Email_Opt_Out": true
URL Website	String	Accepts valid URLs. The regex pattern in Zoho Recruit to validate this field's value is "^(http:\\/\\/www.\|https:\\/\\/www.\|ftp:\\/\\/www.\|www.\|http:\\/\\/\|https:\\/\\/\|ftp:\\/\\/\|){1}[^\\x00-\\x19\\x22-\\x27\\x2A-\\x2C\\x2E-\\x2F\\x3A-\\x40\\x5B-\\x5E\\x60\\x7B\\x7D-\\x7F]+(\\.[^\\x00-\\x19\\x22\\x24-\\x2C\\x2E-\\x2F\\x3C\\x3E\\x40\\x5B-\\x5E\\x60\\x7B\\x7D-\\x7F]+)+(\\/[^\\x00-\\x19\\x22\\x3C\\x3E\\x5E\\x7B\\x7D-\\x7D\\x7F])$"	"URL": "https://www.zylker.com"
Lookup Lookup	JSON object	Accepts valid name and unique ID of the record, which you can get through metadata API.	"Lookup" : { "name" : "James", "id" : "425248000000104001" }
Multi-select lookup Multi-Select Lookup	JSON array	Accepts valid record names and unique IDs.	"Accounts":[ { "Account_Name":"Zylker1", "id":"4150868000000420069" }, { "Account_Name":"Zylker", "id":"4150868000000420046" } ]
User User Lookup	JSON object	This is a default look-up field for users in Zoho Recruit.	"User": { "name":"Patricia Boyle", "id":"4150868000000623001" }

Sample Request

Copiedcurl "https://recruit.zoho.com/recruit/v2/Candidates"
-X PUT
-H "Authorization: Zoho-oauthtoken 1000.8cb99dxxxxxxxxxxxxx9be93.9b8xxxxxxxxxxxxxxxf"

Sample Input

Copied{
                "data": 
                [{
	            "id": "486812000001660002",
	            "City": Berlin,
	            "First_Name": "Brian",
	        },
	        {
	            "id": "486812000001660001",
	            "Secondary_Email": sample@sample.com,
	            "Last_Name": "Daly",
	        }]
}

Sample Response

Copied{
    "data": [
        {
            "code": "SUCCESS",
            "details": {
                "Modified_Time": "2020-08-21T13:18:34+05:30",
                "Modified_By": {
                    "name": "Thomas Shelby",
                    "id": "486812000000216003"
                },
                "Created_Time": "2020-08-21T12:41:11+05:30",
                "id": "486812000001660002",
                "Created_By": {
                    "name": "Thomas Shelby",
                    "id": "486812000000216003"
                }
            },
            "message": "record updated",
            "status": "success"
        },
        {
            "code": "SUCCESS",
            "details": {
                "Modified_Time": "2020-08-21T13:18:34+05:30",
                "Modified_By": {
                    "name": "Thomas Shelby",
                    "id": "486812000000216003"
                },
                "Created_Time": "2020-08-21T12:41:11+05:30",
                "id": "486812000001660001",
                "Created_By": {
                    "name": "Thomas Shelby",
                    "id": "486812000000216003"
                }
            },
            "message": "record updated",
            "status": "success"
        }
    ]
}