How does Zoho Forms secure your data?
Zoho Forms provides multiple layers of protection to secure your data and help you maintain compliance with relevant standards. Here’s why Zoho Forms is a secure choice for your online data collection needs.
SSL certification
All data transferred between users and Zoho Forms is encrypted using secure sockets layer (SSL) certification. SSL protocols ensure that any data sent or received is encrypted to prevent data breaches and tampering. This means that your online web forms are always protected.
HIPAA & CCPA compliance
Zoho Forms ensures your data collection processes comply with both Health Insurance Portability and Accountability Act (HIPAA) and California Consumer Privacy Act (CCPA). Compliance with these laws guarantees that personal information is handled with the highest standards of privacy and security to protect sensitive health and personal data from unauthorized access.
GDPR compliance
Zoho Forms is fully compliant with the General Data Protection Regulation (GDPR), and ensures that the collection, processing, and storage of personal data from European Union (EU) citizens are conducted with the highest level of privacy and security. GDPR compliance includes user consent, data access, and the right to be forgotten.
ISO/IEC standards
Zoho Forms adheres to ISO/IEC cloud security standards to ensure that your data is managed and protected according to internationally recognized best practices. This makes our secure form builder a trusted choice for your digital forms security needs.
Double Opt-In
Implement double opt-in for your forms to verify user identities effectively. This feature requires users to confirm their identity via email to reduce spam entries and ensure that only genuine form submissions are validated.
OTP Verification
Add an extra layer of security with One-time password (OTP) confirmation. Users receive a unique code via WhatsApp, SMS, or email, and the form becomes accessible only after the OTP verification.
CAPTCHA
Protect your forms from spam and abuse with CAPTCHA. Make use of Zoho Forms CAPTCHA and Google reCAPTCHA v2 to ensure that your form submissions are from real users and not automated bots. This adds an extra layer of authenticity to your data collection process.
Record Audit
Zoho Forms offers a Record Audit feature that helps you keep track of changes made to your forms and submissions. This feature logs who made changes and when, which helps ensure accountability and transparency.
Field encryption
You can add an extra layer of security to your form respondents' data while it is stored by enabling field encryption . Encrypting data protects your data from any possible data leak or unauthorized access. It is the process of encoding information to make it accessible only to authorized parties.
Disable form/report sharing
Disabling the public URL of a form or report makes it completely inaccessible across all shared links—whether distributed via email, social media, or embedded on web pages. This action prevents new submissions and restricts access to form reports, giving you complete control over the availability of your forms and reports.
Frequently Asked Questions
What are secure forms?
Secure forms are online forms used to securely collect data from users and ensure it is only accessible to authorized parties.
Is it safe to fill out online forms?
Yes, it is safe to fill out online forms when they are protected by robust security measures and comply with privacy regulations like GDPR, HIPAA, and CCPA.
How do I create a secure form?
Creating a secure form with Zoho Forms is simple and straightforward. Follow these steps to ensure your form is secure:
Step 1: Add OTP confirmation
Use OTP verification to add another layer of security. Users will need to enter a one-time password sent to their mobile device or email to access the form.
Step 2: Enable double opt-in
Implement double opt-in to verify the authenticity of the users submitting your forms.
Step 3: Integrate CAPTCHA
Incorporate CAPTCHA or reCAPTCHA to protect your forms from spam and automated abuse.
Step 4: Regularly review compliance settings
Regularly check your form settings to ensure compliance with HIPAA, CCPA, GDPR, and other relevant standards.
Can search engines index my form data?
No, Zoho Forms ensures that form data is not indexed by search engines, maintaining the privacy and security of the information collected.
Who has access to the information gathered using Zoho Forms?
Only authorized users have access to the information gathered using Zoho Forms. You can manage permissions and access controls to ensure that data is only accessible to those who need it.