Connected Banking with SBI

Zoho Books has partnered with State Bank of India (SBI), India’s largest bank. This integration connects your Zoho Books organisation and your SBI current account, allowing you to streamline your finances. From initiating vendor payments and reconciling transactions to viewing real-time account balances, this integration enhances your overall banking experience.

This help document provides step-by-step instructions on how to set up and use this integration.

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Set Up the Integration

Initiate the Integration

To initiate the integration between your Zoho Books organisation and your SBI current account:

• Go to Settings and navigate to Online Payments.

• Click Vendor Payments and you will find SBI listed under it.

• Click Set Up Now to initiate the integration.

  

• Read and agree to the Terms and Conditions of the integration.

• Click Initiate Integration.

A unique ID will be generated, and the integration will be initiated from Zoho Books. Copy the Unique ID generated in Zoho Books, and proceed to configure the integration at SBI banking portal.

Configure the Integration

Once you’ve initiated the integration in Zoho Books, you can configure it in SBI’s internet banking portal.

To log in to your banking portal:

• Log in to the Yono SBI portal.
• Enter the User ID, Password, and Captcha and click Login.
• Verify your login by submitting the OTP received on the registered mobile number. You will now be logged in.

Once you’ve logged in, follow the steps below to continue configuring the integration.

1. Submit Application

Create an application in the Yono SBI portal to configure the integration. To do this:  

• Go to the API Banking module in the left sidebar.
• Navigate to the New Application tab to add Zoho Books as the ERP. This will have four sections.

(i) Onboarding Details

Provide your ERP Provider’s (Zoho Books) details in this section.

• Enter the following details:

  Field	Description
  Aggregator Type	Select Aggregator ERP.
  ERP Provider	Select Zoho Corporation Pvt Limited from the dropdown.
  ERP Provider Unique ID	Enter the Unique ID generated in Zoho Books and click Validate.
  Corporate Email ID	Enter the admin user’s corporate email address.
  Corporate ID or CIF Number	Will be autofilled from the portal.

• Click Proceed.

  

Your details will be saved, and you will be taken to the API Details tab.

(ii) API Details

In this section, select the API details required to access the SBI services:

• Choose Payments from the API Group dropdown.

• Select the Authorization Mode. This could be:

  • STP (Straight Through Processing): The payment will be initiated directly from Zoho Books.
  • Non-STP: The payment will be initiated from Zoho Books but will have to be authorised again at the SBI portal.

• Select all the APIs in the Individual API section.

• Click Proceed.

  

Your details will be saved, and you will be moved to the next tab.

(iii) Transaction Details

In this section, review the transaction limits and add other users (if you have multiple users in your account).

• Click Add User to add the additional users who can initate payments from Zoho Books.

• Enter their Name and Phone Number.

• Click Add User. You can add additional users, if required.

• Click Proceed.

  

Your details will be saved, and you will be moved to the next tab.

(iv) Preview and Submit

In this section, preview your details, and submit them to the bank. To do this:

• Review all the details you’ve entered.
• Agree to the Terms and Conditions.
• Click Submit.
• Enter the OTP sent to the registered mobile number.
• Click Verify OTP. An Onboarding Reference Number will be generated.
• View the status of the application under API Banking > View Status tab.

If you’re an individual user in the SBI portal, your application will be processed immediately and you can proceed to sync your account details.

If you have multiple users in the SBI portal:

• Email the Omnibus Document to your relationship manager.

  

• Add users and provide them approval access.

2. Sync Account Details

After your onboarding has been completed at the bank, you can sync your account details with Zoho (ERP). To do this:

• Go to the Account Details Sync with Aggregator tab in the API Banking section.

• Verify the details and click Sync Data with Aggregator.

  

• Once the details have been synced, click Proceed.

You can then generate a token to access the integration in Zoho Books.

3. Generate Integration Token

Generate a token to establish the integration with Zoho Books. To do this:

• Go to the Token Management window.
• Select Yes from the Token Active dropdown.
• Select the Expiry Period for the token.

• A token will be generated. Click OK.

• Sync the token with Zoho Books by clicking Sync Token with Aggregator.

  

The token will be synced with Zoho Books. You can log in back to your Zoho Books account.

Complete Integration Setup

Once you’ve configured the integration at the bank’s portal, log in to Zoho Books to complete the set up.

• Log in to Zoho Books.

• Go to Settings and then Vendor Payments.

• Navigate to SBI and click Complete Setup.

  

• Enter the mobile number registered with the bank.

• Click Submit.

Upon verification, your integration will be marked as active, and you will be able to initiate payments.

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Configure Bank Feeds

Once you’ve integrated, you can add your bank account to fetch bank feeds into Zoho Books. To configure the account:

• Go to Settings and then Vendor Payments.

• Navigate to SBI and click Configure Bank Feeds.

  

• Select the SBI account from the list and select the date from which you want to import the bank feeds.

• Click Add to add the bank account and exit.

Your bank feeds will be fetched from SBI and you can view them in the Banking module.

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Make Payments to Vendors

Update Bank Account Details

Once you have completed setting up your integration, you must add the vendors as beneficiaries in your bank account and also include their details in your Zoho Books account.

Add Beneficiaries in SBI

To add beneficiaries to the bank portal:

• Log in to the SBI Portal.
• Go to the Manage Beneficiaries section from the left sidebar.
• Click SBI Beneficiary or Other Bank Beneficiary depending on the vendor’s bank account details.
• Enter the required details and click Submit or Confirm.

The beneficiary will be added to SBI.

Add Bank Account Details in Zoho Books

Once you’ve added the bank details to the portal, you will have to add them to Zoho Books as well. To do so:

• Go to Purchases and then Vendors and select the particular vendor.

• Click the More dropdown and select Add Bank Account.

  

• Enter the vendor’s bank account details in the pop-up that appears and click Save.

Once added, you can initiate payments to the vendor.

Initiate Payments from Zoho Books

Individual Bill Payments

Once you’ve added your vendor’s bank account details, you can initiate payments from Zoho Books. To initiate payment:

• Go to the Bills module under Purchases on the left sidebar.
• Select the bill for which you need to make the payment.
• Click the Pay via SBI button in the options on the top bar.
• Enter the payment details in the pop-up that appears.

Fields	Description
Balance Due	The total sum of the money due for payment for a particular bill.
Amount	Enter the amount you would like to pay. You can make a complete or a partial payment towards the bill.
From Account	Select the SBI Account in the From Account.
To Account	Select the account to which you would like to make the payment.
Transaction Type	Select the transaction type from the available fund transfer options. This can be IMPS, NEFT, RTGS, or Fund Transfer (Same Bank).

• Click Proceed to initiate the payment.

  

• Authorise the transaction by entering the OTP in the following pop-up.

• Click Submit.

The payment will be processed from Zoho Books.

Bulk Bill Payments

You can also initiate payments towards multiple bills created for the same vendor. To do this:

• Go to the Payments Made module and click + New.

• Select a vendor and all their associated bills will be listed.

• Choose Initiate Payment via SBI and enter the other details.

  

• Click Initiate Payment.

• Authorise the transaction by entering the OTP in the following pop-up.

• Click Submit.

The payment will be processed from Zoho Books.

Approve Payment in SBI

If you’ve selected Non-STP as your authorisation mode while configuring the integration, you will have to approve the payment at the portal. Learn how to provide approval access for your portal users.

To approve:

• Log in to the Yono SBI portal.

• Navigate to Payments in the left sidebar and go to the Initiate/Authorize tab.

• Review the payment details and click Approve.

  

• Enter the OTP sent to your registered number to authorise the transaction.

• Click Confirm.

The payment will be approved. You can check the status of the payment in the reports section.

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Manage Users

Since this is a user-level integration, you will have to provide access to each user to allow them to initiate payments.

Add Users in Zoho Books

Once integrated, you can provide other users access to the integration.

To add users:

• Go to Settings and then Vendor Payments.
• Navigate to SBI and click the More icon.
• Click Manage Users.
• Select the users who can initiate payments using the SBI integration.

• Review the selected users and click Add Users to confirm.

Users Accessing the Integration

Once you’ve provided users access, here’s how they can access the integration:

• Go to Settings and then Vendor Payments.
• Navigate to SBI and click Access Integration.
• Read and agree to the Terms and Conditions of the integration.
• Click Proceed.
• Enter the mobile number that will be used to access the integration and click Confirm.

Once validated, other users will be able to initiate payments as well.

Provide Approval Access in SBI

Once you’ve added the users to Zoho Books and authorisers to the SBI portal, you can set authorisation limits and provide SBI access rights.

To set authorisation limits:

• Log in to the Yono SBI portal.

• Navigate to the Manage Accounts section in the left sidebar and go to Authorization Limit (Rules).

• Select the Account Number.

• Enter the Transaction Limit, Authorization Type and click GO.

  

• Select the user and click Submit to set the limits.

  

• Go to the Download C7-A Form tab.

  

• Select the Rule ID and click Download.

  

Share the downloaded form with your bank. The changes will take effect after the bank reviews and approves the details.

Once approved by the bank, you can allow the users to approve the initiated transactions. To add approvers:

• Navigate to the Manage Accounts section in the left sidebar and go to Access Rights.

  

• Select a user to provide access rights and click Go.

  

• Select Authorizer in the Access Rights dropdown.

• Click Confirm to add the user as an approver.

The users can then authorise the transactions initiated in Zoho Books.

Delete the Integration

If you’re the admin and you don’t want your Zoho Books organisation to be connected with SBI, you can delete the integration.

To delete:

• Go to Settings and then Vendor Payments.

• Under SBI, click the More icon and select Delete.

  

• Read the terms and agree to delete the integration.

• Click Delete Integration.

The integration will be deleted for all the users.