Contract management software for information technology
Standardize your IT contract management process with automated workflows, advanced data analytics, and robust security features to improve contract turnaround times and compliance.
- Improve Speed
- Reduce Risk
- Strengthen Compliance
Enhanced operational efficiency and performance
Contract templates and clause library
Zoho Contracts provides 14 predefined contract templates. You can also create custom contract templates or upload existing ones in Word format. Similarly, the clause library contains standard clause languages with the option to add custom languages. Having pre-approved templates and clause languages stored in one central library with a search option reduces the risk of using outdated templates and ensures language consistency.
Contract authoring and real-time collaboration
When drafting contracts, contract owners can choose a template and make minor tweaks as needed. If they need to add or remove clauses from the document, the advanced document assembly feature makes it a breeze. To further improve the contract drafting process, team members can collaborate in real time based on their permissions. With all of these features in one place, contract drafting becomes faster, easier, and more efficient. This also reduces legal dependency.
Digital signatures
Zoho Contracts offers seamless contract execution with secure e-signing capabilities. The digital signature capability in Zoho Contracts is powered by Zoho Sign, a military-grade encrypted digital signature software. This eliminates email, print, and fax cycles. With secure and legally binding digital signatures, businesses can confidently conduct their operations without worrying about potential legal issues.
Minimized risk and revenue leakage
Obligations module
Making timely payments and fulfilling all of your contractual obligations are essential for maximizing contract renewal rates. Zoho Contracts features an extensive obligations module where you can add obligations at an individual contract level, assign them to stakeholders, and track their progress. Effectively managing your obligations helps minimize revenue loss, mitigate business risks, and prevent penalties. It also helps improve your brand reputation while realizing the actual value promised in each contract.
Configurable workflows
With Zoho Contracts, admins can create multiple approval workflows and associate them with different contract types, making it easier for stakeholders to review and approve agreements. What sets Zoho Contracts apart is the inclusion of signature workflows, ensuring seamless execution of contracts. Implementing these workflows helps to significantly reduce errors and enhance transparency.
Automated renewal reminders
Contract renewals are significant for IT businesses, because they often have complex, long-term relationships with clients or vendors. These relationships are governed by critical agreements that significantly impact their business. Enhanced renewal management helps ensure that they receive uninterupted services and strengthen business relationships. Zoho Contracts automates this renewal process and provides in-app and email alerts to help IT businesses take advantage of every renewal opportunity.
Data-driven contract compliance and security optimization
Advanced analytics
In the fast-paced world of IT, where new regulations and policies arise more frequently, it's crucial to keep your contracts up to date. Our clause-based reports allow you to quickly analyze how many contracts use a particular clause language and make necessary amendments. With more than 35 downloadable and printable reports across different aspects of contract management, Zoho Contracts provides insights that help refine your contracting process.
Audit logs
All of the activities performed in Zoho Contracts are stored in a central audit system that's easily accessible. The activity tracking is available at the admin, contract, and individual user levels, providing complete transparency. The ability to trace every change or download back to an individual ensures better security, auditability, and accountability.
Data protection settings
Contracts contain critical information about you and your counterparties.Hence a robust data protection mechanism is important to prevent any data breach and improve compliance. With the data protection settings in Zoho Contracts, admins can define personal data fields. They can also stop processing personal data and easily anonymize them on demand. This helps your business ensure compliance with GDPR and CCPA.
Central repository
Zoho Contracts provides a comprehensive solution to organize all of your contracts in one centralized location. This ensures that the contracts are secure from unauthorized access while providing better visibility of all contract details. Additionally, the repository has advanced search and filter options, allowing users to quickly access the necessary information.
