Bill Reconciliation
Bill Reconciliation helps you avoid overpaying for purchases by verifying bills against purchase orders and purchase receives. Bills that are not associated with purchase orders and purchase receives, or bills that have mismatched item prices will be flagged. A warning will be displayed for those bills.
Note: This feature is a part of the Zoho BillPay add-on for Zoho Books. Purchase the add-on to enable the feature for your organization.
Enable Bill Reconciliation
To enable Bill Reconciliation:
- Go to Settings in the top right corner of the page.
- Click Bills under Purchases.
- In the General tab, slide the toggle next to Bill Reconciliation to Enabled.
- Choose the reconciliation method.
| Matching Method | Description |
|---|---|
| 2-Way Matching | The items in the bill will be compared with the items in the purchase order. If the bill items don’t have an associated purchase order or if there’s a mismatch of items’ prices, then the bill will be flagged with a warning. |
| 3-Way Matching | The items in the bill will be compared with the items in the purchase order or purchase receive. If the items in the bill don’t have an associated purchase order or a purchase receive, or if there’s a mismatch of items’ prices, then the bill will be flagged with a warning. |
- Click Save.
View Flagged Bills
Bills that are not associated with purchase orders or purchase receives, or have mismatched item prices, will be flagged. A warning is displayed on the Bills List page, the Details page of those bills, and the Record Payment page when such bills are selected for payment.
Here’s how you can view the warning on the Bills module:
- Go to Purchases on the left sidebar and click Bills.
- Click All Bills at the top and select Violated Bills from the dropdown. All bills with violations will be displayed, along with a warning icon next to them.
- Click any bill. A banner with the reasons why the bill was flagged will be available on its Details page.
- Click View Item Details next to a reason to view additional information.
Here’s how you can view the warning on the Payments Made module:
- Go to Purchases on the left sidebar and click Payments Made.
- Click + New in the top right corner of the page.
- Fill in the required details.
- If there are flagged bills for the selected vendor, a warning will be displayed below those bills.
Disable Bill Reconciliation
You can disable Bill Reconciliation if required. Here’s how:
- Go to Settings in the top right corner of the page.
- Click Bills under Purchases.
- In the General tab, slide the toggle next to Bill Reconciliation to Disabled.
- Click Save.
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