Skip to product menu
close
  • Recent Launches
    Press Space or Enter to display list of options
EXPLORE ALL PRODUCTS

Recent Launches

New

Easy domain registration, transfer, and secured DNS management.

Try now
New

Payroll software with automated tax payments and filing.

Try now
New

Low-code IoT platform and solutions for connected businesses.

Try now
New

Business formation service to launch and grow your businesses.

Try now
New

Unified payment solution built for all businesses.

Try now
New

Comprehensive email security and archiving for every business.

Try now
Suites

Cloud-based qualitative data analysis tool.

Try now
New

Online community platform for individuals and businesses to grow their network and brand.

Try now
New

Modern retail POS to sell better, manage your entire business, and join the digital revolution.

Try now
SuitesNew

Unified project management platform for intelligent, data-driven work.

Try now
Suites

Unified platform for customer service and support teams.

Try now

Sales

CRM

Comprehensive CRM platform for customer-facing teams.

CRM
Voice

Cloud Contact Center Software for businesses.

Voice
Sign

Digital signature app for businesses.

Sign
Forms

Build online forms for every business need.

Forms
Bigin

Simple CRM for small businesses moving from spreadsheets.

Bigin
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
Bookings

Appointment scheduling app for consultations with customers.

Bookings
RouteIQ

Comprehensive sales map visualization and optimal route planning solution.

RouteIQ
Thrive

Complete loyalty and affiliate management platform.

Thrive
Suites
CRM Plus

Unified platform to deliver top-notch customer experience.

CRM Plus

Marketing

Campaigns

Create, send, and track targeted email campaigns that drive sales.

Campaigns
Voice

Cloud Contact Center Software for businesses.

Voice
Sign

Digital signature app for businesses.

Sign
Forms

Build online forms for every business need.

Forms
Social

All-in-one social media management software.

Social
Survey

Design surveys to reach and interact with your audience.

Survey
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
Sites

Online website builder with extensive customisation options.

Sites
Backstage

End-to-end event management software.

Backstage
PageSense

Website conversion optimization and personalisation platform.

PageSense
Marketing Automation

All-in-one marketing automation software.

Marketing Automation
LandingPage

Smart landing page builder to increase conversion rates

LandingPage
Webinar

Webinar platform for webcasting online webinars.

Webinar
NEW
LeadChain

Sync, manage, and convert leads across channels seamlessly.

LeadChain
NEW
Domains

Easy domain registration, transfer, and secured DNS management.

Domains
NEW
CommunitySpaces

Online community platform for individuals and businesses to grow their network and brand.

CommunitySpaces
Thrive

Complete loyalty and affiliate management platform.

Thrive
Publish

Manage all your local business listings on a single platform.

Publish
Suites
Marketing Plus

Unified marketing platform for marketing teams.

Marketing Plus

Commerce and POS

Commerce

eCommerce platform to manage and market your online store.

Commerce

Service

Desk

Helpdesk software to deliver great customer support.

Desk
Assist

Remote support and unattended remote access software.

Assist
Voice

Cloud Contact Center Software for businesses.

Voice
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
Bookings

Appointment scheduling app for consultations with customers.

Bookings
FSM

End-to-end field service management platform for service businesses.

FSM
Lens

Interactive remote assistance software with augmented reality.

Lens
Solo

The all-in-one toolkit for solopreneurs.

Solo
Suites
Service Plus

Unified platform for customer service and support teams.

Service Plus

Finance

Books

Powerful accounting platform for growing businesses.

Books
Expense

Effortless expense reporting platform.

Expense
Sign

Digital signature app for businesses.

Sign
Inventory

Powerful stock management and inventory control software.

Inventory
FREE
Invoice

100% Free invoicing solution.

Invoice
Billing

End-to-end billing solution for your business.

Billing
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
Commerce

eCommerce platform to manage and market your online store.

Commerce
Checkout

Collect payments online with custom branded pages.

Checkout
Practice

Practice management software for accounting firms.

Practice
Solo

The all-in-one toolkit for solopreneurs.

Solo
NEW
Payments

Unified payment solution built for all businesses.

Payments
Suites
Finance Plus

All-in-one suite to manage your operations and finances.

Finance Plus

Email, Storage, and Collaboration

Mail

Secure email service for teams of all sizes.

Mail
Voice

Cloud Contact Center Software for businesses.

Voice
Sign

Digital signature app for businesses.

Sign
WorkDrive

Online file management for teams.

WorkDrive
Bookings

Appointment scheduling app for consultations with customers.

Bookings
Cliq

Stay in touch with teams no matter where you are.

Cliq
Notebook

Beautiful home for all your notes.

Notebook
Meeting

Online meeting software for all your video conferencing & webinar needs.

Meeting
Connect

Employee experience platform to communicate, engage, and build positive employee relations.

Connect
Learn

Knowledge and learning management platform.

Learn
Office Integrator

Built in document editors for web apps.

Office Integrator
Writer

Word processor for focused writing and discussions.

Writer
TeamInbox

Shared inboxes for teams.

TeamInbox
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
Show

Create, edit, and share slides with a sleek presentation app.

Show
Tables

Work management tool to connect people, processes, and information.

Tables
Sheet

Spreadsheet software for collaborative teams.

Sheet
Office Suite

Powerful collaborative work platform for teams.

Office Suite
Calendar

Online business calendar to manage events and schedule appointments.

Calendar
ToDo

Collaborative task management for individuals and teams.

ToDo
FREE
PDF Editor

Collaborative online PDF editing tool.

PDF Editor
Suites
Workplace

Application suite built to improve team productivity and collaboration.

Workplace

Human Resources

Expense

Effortless expense reporting platform.

Expense
Recruit

Intuitive recruiting platform built to provide hiring solutions.

Recruit
People

Organize, automate, and simplify your HR processes.

People
Sign

Digital signature app for businesses.

Sign
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
Shifts

Employee scheduling and time tracking app.

Shifts
Workerly

Manage temporary staffing with an employee scheduling solution.

Workerly
Suites
People Plus

Comprehensive HR platform for seamless employee experiences.

People Plus

Security and IT Management

Creator

Build custom apps to simplify business processes.

Creator
Assist

Remote support and unattended remote access software.

Assist
Vault

Online password manager for teams.

Vault
Directory

Workforce identity and access management solution for cloud businesses.

Directory
Lens

Interactive remote assistance software with augmented reality.

Lens
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA
NEW
eProtect

Comprehensive email security and archiving for every business.

eProtect
FREE
OneAuth

Secure multi-factor authenticator (MFA) for all your online accounts.

OneAuth
Toolkit

Complete resource for any admin-related lookup queries.

Toolkit

BI and Analytics

Analytics

Modern self-service BI and analytics platform.

Analytics
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep
NEW
IoT

Harnessing IoT analytics for real-time operational intelligence.

IoT
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI

Project Management

Projects

Manage, track, and collaborate on projects with teams.

Projects
Sprints

Planning and tracking tool for scrum teams.

Sprints
BugTracker

Automatic bug tracking software for managing bugs.

BugTracker
Solo

The all-in-one toolkit for solopreneurs.

Solo
Suites
Projects Plus

Unified project management platform for intelligent, data-driven work.

Projects Plus

Developer Platforms

Creator

Build custom apps to simplify business processes.

Creator
Flow

Automate business workflows by creating smart integrations.

Flow
Office Integrator

Built in document editors for web apps.

Office Integrator
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
Tables

Work management tool to connect people, processes, and information.

Tables
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA
NEW
IoT

Build, deploy, and scale IoT solutions for connected businesses.

IoT
Apptics

Application analytics for all apps.

Apptics
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI

IoT

NEW
IoT

Low-code IoT platform and solutions for connected businesses.

IoT

Search Result

CRM Plus

Unified platform to deliver top-notch customer experience.

Try now
CRM Plus
Service Plus

Unified platform for customer service and support teams.

Try now
Service Plus
Finance Plus

All-in-one suite to manage your operations and finances.

Try now
Finance Plus
People Plus

Comprehensive HR platform for seamless employee experiences.

Try now
People Plus
Workplace

Application suite built to improve team productivity and collaboration.

Try now
Workplace
Marketing Plus

Unified marketing platform for marketing teams.

Try now
Marketing Plus
Projects Plus

Unified project management platform for intelligent, data-driven work.

Try now
Projects Plus
All-in-one suite

Zoho One

The Operating System for Business

Run your entire business on Zoho with our unified cloud software, designed to help you break down silos between departments and increase organizational efficiency.

TRY ZOHO ONE
Zoho Marketplace

With over 2000 ready-to-use extensions across 40+ categories, connect your favorite business tools with the Zoho products you already use.

EXPLORE MARKETPLACE

Join us for the biggest low-code event of the year. Register now!

x
Skip to main content

Choose where you’d like to start

Update record

Note: This task is applicable only to Zoho Creator.

Overview

The update record deluge task updates(replaces) the value of a specified field with the given value.

Record needs to be fetched before they can be updated.

Syntax

To update a field value in the first record in the collection variable:

<collection_variable>.<field_link_name> = <expression>;

To update a field value in every record in a collection:

for each <loop_variable> in <collection_variable>;
{
<loop_variable>.<field_link_name> = <expression>;

}
ParameterDescription
<collection_variable>Collection variable holding the collection of records.
<field_link_name>

Link name of the field whose value will be updated.

  • Mandatory fields cannot be updated with null value.
  • Signature, Subform, and Add Notes field types cannot be specified.
  • Auto Number field type, Formula field type, and system fields such as Added Time, Added location, Added IP Address, Modified Time, Modified location, ID, and Modified IP Address system fields should not be specified. Zoho Creator will set values for them automatically.
<expression>

Value to be assigned to the field. You can directly specify a value, or you can specify an expression, i.e. a combination of values, constants, variables, operators, functions and so on, which evaluates to a value.

Refer this document to know the data-type of values each field type can hold.

<loop_variable>

Variable to hold an individual record for each iteration.

You can specify any variable name here, without having to declare it initially.

It is advisable to not use the same loop variable used earlier.

 

Applicable data-type and expression for each field

Field typeData-typePoints to note
NameText

You must specify only the link name of the "Name" field when assigning it a value copied from another "Name" field.

In all other cases, you have to give the values for its sub-fields separately as given below:

<field>.prefix: denotes the "prefix" field.

<field>.first_name: denotes the "first_name" field.

<field>.last_name: denotes the "last_name" field.

<field>.suffix: denotes the "suffix" field.

Note:

  • If more than one Name fields are present in the form, the link names of the subsequent name sub fields will be appended by a number starting from 1. So, if we take the example of the subfield <field>.prefix, the link name of the first such field will be <field>.prefix, the link name of the second such field will be <field>.prefix1, the link name of the third such field will be <field>.prefix2, and so on. 
EmailText

The format of the specified email address must be valid. If the format of the specified email address is invalid, execution will be stopped during runtime.

The number of characters in the value should not exceed the length specified in the "Character maximum" field property. If it exceeds, execution will be stopped during run-time.

AddressText

You must specify only the link name of the "Address" field when assigning it a value copied from another "Address" field.

In all other cases, you have to give values for its sub-fields separately as given below:

<field>.address_line_1: denotes the "Address Line 1" field.

<field>.address_line_2: denotes the "Address Line 2" field.

<field>.district_city: denotes the "City / District" field.

<field>.state_province: denotes the "State / Province" field.

<field>.postal_Code: denotes the "Postal Code" field.

<field>.country: denotes the "Country" field.

<field>.longitude: denotes the "longitude" field.

<field>.latitude: denotes the "latitude" field.

Note:

  • If more than one address fields are present in the form, the link names of the subsequent address sub fields will be appended by a number starting from 1. So, if we take the example of the subfield <field>.country, the link name of the first such field will be <field>.country, the link name of the second such field will be <field>.country1, the link name of the third such field will be <field>.country2, and so on. 
PhoneText

Value can be specified with or without the country code, even if the "Country code options" and "Default country code" field properties are not selected.

Special characters like (), and - are supported to accept different phone number formats of various countries.

Single LineTextThe number of characters in the value should not exceed the length specified in the "Character maximum" field property. If it exceeds, execution will be stopped during run-time.
Multi LineTextThe value can be plain text of maximum 64 kb size.
NumberNumberIf the number of digits specified in the value exceeds the length specified in the "Max Digits" field property, the extra digits will be trimmed from the right.
DateDate-time

All days in a week can be specified as value, irrespective of the selected days in "Allowed Days" property.

Time value, if specified, will not get added.

Drop DownText

You can specify a new choice apart from pre-defined choices even if the "Allow Other Choice" field property is not selected.

If a new choice is specified as the value, it only gets saved in the record and is not added as a new choice to be selected from the form UI. And that choice cannot be retrieved back if modified.

RadioText

You can specify a new choice apart from existing choices even if the "Allow Other Choice" field property is not selected.

If a new choice is specified as the value, it only gets saved in the record and is not added as a new choice to be selected from the form UI. And that choice cannot be retrieved back if modified.

Multi SelectText list

You can specify a new choice apart from the pre-defined choices.

If a new choice is specified as the value, it only gets saved in the record and is not added as a new choice to be selected from the form UI. And that choice cannot be retrieved back if modified.

CheckboxText list

You can specify a new choice apart from the pre-defined choices.

If a new choice is specified as the value, it only gets saved in the record and is not added as a new choice to be selected from the form UI. And that choice cannot be retrieved back if modified.

Decision boxBoolean

You can specify the value as True or False, with or without double quotes.

If any other value is specified, execution will be stopped during run time.

Rich TextTextThere is no limit to the number or type of characters that can be specified as the value.
UrlText
  • HTML text format: <a href= \"<URL>\" title = \"<TITLE>\" target = \"_blank\"><linkname></a> 
    where: title, link name and target are optional params
  • Plain text format: URL as such can be provided as a text enclosed with double quotes.
Note: Plain text format can be used only in the "On success", "On create", "On edit", and "On create or edit" workflow events.
ImageText

Value must be specified in the following format (title, linkname and target are optional params) :  

<a href= \"http://<LINKNAME>\" title =\"<TITLE>\" target = \"_blank\"><img src = \"<URL>\" title =\"<TITLE>\"></img></a> 

You must specify the image url as the value, even if the "Browse Options -Link" field property is not selected. 

The link must be that of a public image.

PercentDecimal

If the number of digits specified in the value exceeds the length specified in the "Max Digits" field property, the extra digits will be trimmed from the right.

If the specified decimal points exceed the number specified in "Decimal Points" field property, the extra decimal points will be trimmed from the right. 

CurrencyDecimal

If the number of digits specified in the value exceeds the value specified in the "Max Digits" field property, the extra digits will be trimmed from the right.

If the specified decimal points exceed the number specified in "Decimal Points" field property, the extra decimal points will be trimmed from the right. 

DecimalDecimal

If the number of digits specified in the value exceeds the value specified in the "Max Digits" field property, the extra digits will be trimmed from the right.

If the specified decimal points exceed the number specified in "Decimal Points" field property, the extra decimal points will be trimmed from the right.

Date-TimeDate-time

All days and hours can be specified as value, irrespective of the selected days and hours in "Allowed Days" and "Allowed Hours" property. 

If Time value is not specified, 00:00:00 will be set as the time value.

Lookup

(Display type - Dropdown/Radio Button)

NumberYou must specify the record ID of the lookup form as the value. 

Lookup

(Display type - Multi Select/Checkbox)

Number listYou must specify the record ID of the lookup form as the value.
File UploadFile UploadOnly a file value fetched from another File Upload field type should be specified as a value.
AudioAudioOnly an audio file value fetched from another Audio field type should be specified as a value.
VideoVideoOnly a video file value fetched from another Video field type should be specified as a value.
UsersText

You can specify username of any user or developer added in your current app. 

You can view the list of users and developers in your account by navigating to Settings > Users. From this page, you can also add more users and developers to your account.

If you enter an incorrect username, execution will be stopped during run-time.

Integration (Zoho CRM)Text

You must specify the record ID in the selected module as the value. I

f you enter an incorrect ID, execution will be stopped during run-time.  

Learn how to fetch the ID of a record after creating it or fetching it.

Integration (Zoho Recruit)Text

You must specify the record ID in the selected module as the value.

If you enter an incorrect ID, execution will be stopped during run-time.

Learn how to fetch the ID of a record after creating it or fetching it.

Integration (Salesforce)Text

You must specify the record ID in the selected module as the value.

If you enter an incorrect ID, execution will be stopped during run-time.

Learn how to fetch the ID of a record after creating it or fetching it.

Integration (Zoho Books)Text

You must specify the record ID in the selected module as the value.

If you enter an incorrect ID, execution will be stopped during run-time.

Learn how to fetch the ID of a record after creating it or fetching it.

Integration (Quickbooks)Text

You must specify the record ID in the selected module as the value.

If you enter an incorrect ID, execution will be stopped during run-time.

Learn how to fetch the ID of a record after creating it or fetching it.

Things to keep in mind

  • While using the first syntax, if the collection variable holds multiple records, the field value in the first added record only will updated.

This task can be used in the following events

When a record is Created
On LoadYes
On ValidateYes
On SuccessYes
On User inputYes
Subform on add rowYes
Subform on delete rowYes
When a record is Created or Edited
On LoadYes
On ValidateYes
On SuccessYes
On User inputYes
Subform on add rowYes
Subform on delete rowYes
When a record is Edited
On LoadYes
On ValidateYes
On SuccessYes
On User inputYes
Subform on add rowYes
Subform on delete rowYes
When a record is Deleted
On ValidateYes
On SuccessYes
Other workflow events
On a scheduled dateYes
During approval processYes
During payment processYes
In a Custom FunctionYes
In an Action item in reportYes

Example

The following script fetches record with "Employee ID" field value as 9021, and updates the "Name" field value to "Harry John".

EmployeeDetails = Employees [ Employee_ID == 9021 ];
EmployeeDetails.Name.first_name = "Harry" ;

Get Started Now

Execute