Skip to product menu
close
  • Recent Launches
    Press Space or Enter to display list of options
EXPLORE ALL PRODUCTS

Recent Launches

New

Payroll software with automated tax payments and filing.

Try now
New

Robotic process automation software to automate high-volume, rule-based tasks.

Try for free
New

Low-code IoT platform and solutions for connected businesses.

Try now
New

Business formation service to launch and grow your businesses.

Try now
New

Privacy-friendly application analytics solution.

Try for free

Sales

 
CRM

Comprehensive CRM platform for customer-facing teams.

CRM
 
Bigin

Simple CRM for small businesses moving from spreadsheets.

Bigin
 
Forms

Build online forms for every business need.

Forms
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
Sign

Digital signature app for businesses.

Sign
 
RouteIQ

Comprehensive sales map visualization and optimal route planning solution.

RouteIQ
 
Thrive

Complete loyalty and affiliate management platform.

Thrive
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
Suites
CRM Plus

Unified platform to deliver top-notch customer experience.

CRM Plus

Marketing

 
Social

All-in-one social media management software.

Social
 
Campaigns

Create, send, and track targeted email campaigns that drive sales.

Campaigns
 
Forms

Build online forms for every business need.

Forms
 
Survey

Design surveys to reach and interact with your audience.

Survey
 
Sites

Online website builder with extensive customisation options.

Sites
 
PageSense

Website conversion optimization and personalisation platform.

PageSense
 
Backstage

End-to-end event management software.

Backstage
 
Webinar

Webinar platform for webcasting online webinars.

Webinar
 
Marketing Automation

All-in-one marketing automation software.

Marketing Automation
 
LandingPage

Smart landing page builder to increase conversion rates

LandingPage
 
Publish

Manage all your local business listings on a single platform.

Publish
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Sign

Digital signature app for businesses.

Sign
 
Thrive

Complete loyalty and affiliate management platform.

Thrive
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
NEW
LeadChain

Sync, manage, and convert leads across channels seamlessly.

LeadChain
 
NEW
CommunitySpaces

Online community platform for individuals and businesses to grow their network and brand.

CommunitySpaces
 
Suites
Marketing Plus

Unified marketing platform for marketing teams.

Marketing Plus

Commerce and POS

 
Commerce

eCommerce platform to manage and market your online store.

Commerce

Service

 
Desk

Helpdesk software to deliver great customer support.

Desk
 
Assist

Remote support and unattended remote access software.

Assist
 
Lens

Interactive remote assistance software with augmented reality.

Lens
 
FSM

End-to-end field service management platform for service businesses.

FSM
 
SalesIQ

Live chat app to engage and convert website visitors.

SalesIQ
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
NEW
Solo

The all-in-one toolkit for solopreneurs.

Solo
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
Suites
Service Plus

Unified platform for customer service and support teams.

Service Plus

Finance

 
Books

Powerful accounting platform for growing businesses.

Books
 
FREE
Invoice

100% Free invoicing solution.

Invoice
 
Expense

Effortless expense reporting platform.

Expense
 
Inventory

Powerful stock management and inventory control software.

Inventory
 
Billing

End-to-end billing solution for your business.

Billing
 
Checkout

Collect payments online with custom branded pages.

Checkout
 
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
 
NEW
Solo

The all-in-one toolkit for solopreneurs.

Solo
 
Practice

Practice management software for accounting firms.

Practice
 
Sign

Digital signature app for businesses.

Sign
 
Commerce

eCommerce platform to manage and market your online store.

Commerce
 
Suites
Finance Plus

All-in-one suite to manage your operations and finances.

Finance Plus

Email and Collaboration

 
Mail

Secure email service for teams of all sizes.

Mail
 
Meeting

Online meeting software for all your video conferencing & webinar needs.

Meeting
 
Writer

Word processor for focused writing and discussions.

Writer
 
Sheet

Spreadsheet software for collaborative teams.

Sheet
 
Show

Create, edit, and share slides with a sleek presentation app.

Show
 
Notebook

Beautiful home for all your notes.

Notebook
 
Cliq

Stay in touch with teams no matter where you are.

Cliq
 
Connect

Employee experience platform to communicate, engage, and build positive employee relations.

Connect
 
Bookings

Appointment scheduling app for consultations with customers.

Bookings
 
TeamInbox

Shared inboxes for teams.

TeamInbox
 
WorkDrive

Online file management for teams.

WorkDrive
 
Sign

Digital signature app for businesses.

Sign
 
Office Suite

Powerful collaborative work platform for teams.

Office Suite
 
Office Integrator

Built in document editors for web apps.

Office Integrator
 
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
 
Calendar

Online business calendar to manage events and schedule appointments.

Calendar
 
Learn

Knowledge and learning management platform.

Learn
 
Voice

Cloud Contact Center Software for businesses.

Voice
 
ToDo

Collaborative task management for individuals and teams.

ToDo
 
Tables

Work management tool to connect people, processes, and information.

Tables
 
FREE
PDF Editor

Collaborative online PDF editing tool.

PDF Editor
 
Suites
Workplace

Application suite built to improve team productivity and collaboration.

Workplace

Human Resources

 
People

Organize, automate, and simplify your HR processes.

People
 
Recruit

Intuitive recruiting platform built to provide hiring solutions.

Recruit
 
Expense

Effortless expense reporting platform.

Expense
 
Workerly

Manage temporary staffing with an employee scheduling solution.

Workerly
 
NEW
Payroll

Payroll software with automated tax payments and filing.

Payroll
 
Shifts

Employee scheduling and time tracking app.

Shifts
 
Sign

Digital signature app for businesses.

Sign
 
Suites
People Plus

Comprehensive HR platform for seamless employee experiences.

People Plus

Security and IT Management

 
Creator

Build custom apps to simplify business processes.

Creator
 
Directory

Workforce identity and access management solution for cloud businesses.

Directory
 
FREE
OneAuth

Secure multi-factor authenticator (MFA) for all your online accounts.

OneAuth
 
Vault

Online password manager for teams.

Vault
 
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
 
Toolkit

Complete resource for any admin-related lookup queries.

Toolkit
 
Lens

Interactive remote assistance software with augmented reality.

Lens
 
Assist

Remote support and unattended remote access software.

Assist
 
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
 
NEW
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA

BI and Analytics

 
Analytics

Modern self-service BI and analytics platform.

Analytics
 
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI
 
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep
 
NEW
IoT

Harnessing IoT analytics for real-time operational intelligence.

IoT

Project Management

 
Projects

Manage, track, and collaborate on projects with teams.

Projects
 
Sprints

Planning and tracking tool for scrum teams.

Sprints
 
BugTracker

Automatic bug tracking software for managing bugs.

BugTracker
 
NEW
Solo

The all-in-one toolkit for solopreneurs.

Solo

Developer Platforms

 
Creator

Build custom apps to simplify business processes.

Creator
 
Flow

Automate business workflows by creating smart integrations.

Flow
 
Catalyst

Pro-code platform to build and deploy your apps.

Catalyst
 
Office Integrator

Built in document editors for web apps.

Office Integrator
 
ZeptoMail

Secure and reliable transactional email sending service.

ZeptoMail
 
QEngine

Test automation software to build, manage, execute, and report testcases.

QEngine
 
Tables

Work management tool to connect people, processes, and information.

Tables
 
NEW
RPA

Automate manual, tedious, and repetitive tasks easily.

RPA
 
NEW
Apptics

Application analytics for all apps.

Apptics
 
Embedded BI

Embedded analytics and white label BI solutions, tailored for your needs.

Embedded BI
 
NEW
IoT

Build, deploy, and scale IoT solutions for connected businesses.

IoT
 
DataPrep

AI-powered data preparation service for your data-driven organization.

DataPrep

IoT

 
NEW
IoT

Low-code IoT platform and solutions for connected businesses.

IoT

Search Result

 
CRM Plus

Unified platform to deliver top-notch customer experience.

Try now
CRM Plus
 
Service Plus

Unified platform for customer service and support teams.

Try now
Service Plus
 
Finance Plus

All-in-one suite to manage your operations and finances.

Try now
Finance Plus
 
People Plus

Comprehensive HR platform for seamless employee experiences.

Try now
People Plus
 
Workplace

Application suite built to improve team productivity and collaboration.

Try now
Workplace
 
Marketing Plus

Unified marketing platform for marketing teams.

Try now
Marketing Plus
 
All-in-one suite

Zoho One

The Operating System for Business

Run your entire business on Zoho with our unified cloud software, designed to help you break down silos between departments and increase organizational efficiency.

TRY ZOHO ONE
Zoho One
Zoho Marketplace

With over 2000 ready-to-use extensions across 40+ categories, connect your favorite business tools with the Zoho products you already use.

EXPLORE MARKETPLACE
Marketplace

Join us for the biggest low-code event of the year. Register now!

x
Skip to main content

Choose where you’d like to start

For each record

Note:

  • This task is applicable only to Zoho Creator.

Overview

The for each record deluge task iterates through a form's records, which are retrieved based on a given criteria.

The criteria is optional.

Note:

  • The fetched records may appear to be sorted based on "added time" (oldest first) system field. However, there is no guarantee to this order and there is no guarantee that the order will remain constant over time. If you are particular about the sequence of the records, it is advisable to use the sort param.

Syntax

To iterate through records which meet a criteria

for each <loop_variable> in <form_link_name> [<criteria>];

To iterate through records sorted in ascending order based on specified field, which meet a criteria

for each <loop_variable> in <form_link_name> [<criteria>] sort by <field_link_name>;

To iterate through records sorted in descending order based on specified field, which meet a criteria

for each <loop_variable> in <form_link_name> [<criteria>] sort by <field_link_name> desc;

To iterate through records within a specified range, which meet a criteria

for each <loop_variable> in <form_link_name> [<criteria>] range from <start_index> to <end_index>;  

To iterate through records sorted in ascending order based on a field within a specified range, which meet a criteria

for each <loop_variable> in <form_link_name> [<criteria>] sort by <field_link_name> range from <start_index> to <end_index>;

To iterate through records sorted in descending order based on a field within a specified range, which meet a criteria

for each <loop_variable> in <form_link_name> [<criteria>] sort by <field_link_name> desc range from <start_index> to <end_index>;

ParameterDescription
<loop_variable>

Variable to hold an individual record for each iteration.  

You can specify any variable name here, without having to declare it initially.

It is advisable to not use the same loop variable used earlier.

<form_link_name>

Link name of the form from which the records will be fetched.

<criteria>

Criteria based on which the records will be fetched.

sort by <field_link_name>

Link name of the field based on which records will be sorted.

If you do not specify asc or desc, the records will be sorted in ascending order.

range from <start_index> to <end_index>

Records falling in the specified index range will be fetched.

<start_index>

Start index of the range of records to be fetched. 

Both, 0 and 1 are considered as the index number of the first record when used in <start_index> param.
If 0 is the specified start index, the last index is numbered from 0. If 1, or any number greater than 1, is the specified start index, the last index is numbered from 1.
So let's say we have records - A (index 1), B (index 2), C (index 3), D (index 4), and E (index 5). 
Range from 0 to 3 will fetch A, B, C, D
Range from 1 to 4 will fetch A, B, C, D
Range from 2 to 4 will fetch B, C, D

<end_index>

Last index of the range of records to be fetched.

Negative index values will return an error during runtime.

Things to keep in mind

  • If you wish to fetch all records of the specified form, use the following script as criteria:
    [ID != 0]

    It is advisable to fetch all records only when absolutely needed. Fetching all records generates a load resulting in performance issues.
  • If you wish to use the "sort" and "range" parameters together, the "sort" parameter should be followed by the "range" parameter.

This task can be used in the following events

When a record is Created
On LoadYes
On ValidateYes
On SuccessYes
On User inputYes
Subform on add rowYes
Subform on delete rowYes
When a record is Created or Edited
On LoadYes
On ValidateYes
On SuccessYes
On User inputYes
Subform on add rowYes
Subform on delete rowYes
When a record is Edited
On LoadYes
On ValidateYes
On SuccessYes
On User inputYes
Subform on add rowYes
Subform on delete rowYes
When a record is Deleted
On ValidateYes
On SuccessYes
Other workflow events
On a scheduled dateYes
During approval processYes
During payment processYes
In a Custom FunctionYes
In an Action item in reportYes

Examples

1) The following script fetches all records from the Employees form and stores them in "EmployeeDetails" collection variable. The "Name" field value is extracted from all the records and displayed to the user.

for each EmployeeDetails in Employees
{
info EmployeeDetails.Name;
}

2) The following script iterates through all records in the "Employees" form which meet the criteria, and a mail is sent to those employees.

for each employee in Employees [dateOfJoining = zoho.currentDate.subYear(1)]
//subYear is a <built-in function> which subtracts given number of years, which in this case is one.
//zoho.currentDate is a which holds current(today) date value.

{
sendmail[
form:zoho.adminuser
to:employee.emailID
subject:"Work Anniversary"
message: "Here's wishing you a very happy work anniversary."
]
}

3) The following script iterates through all records in the "Employees" form which are sorted based on the "name" field, and displays the field value in the first 3 records.

for each employeeDetails in Employees [ ID != 0 ] sort by name range from 0 to 2
{
info employeeDetails.name;
}

Get Started Now

Execute