Manage files from a single place
Accommodate your team and files under one roof. Assign role-based access to every member and enable them to store, share, and collaborate on documents securely.
Work without interference
Check out any shared files to prevent others from overwriting while you are working. Once you complete your edits, check the file back in to resume collaboration.
Get unlimited file versions
View and manage all file versions in a single place. Make your draft the top version, or roll back to previous versions without overwriting the current one.
Find files faster
Quickly find the exact document you’re looking for using our content discovery features like: Smart Search, Data Templates, Labels, and Favorites.
Hold Pictures
Modified by Andersen
Employee remote work
Modified by Sofia Deluca
Marketing pitch
Modified by Daniel
Remote work
Modified by Mentatdgt
Remote work
Modified by Mentatdgt
Remote work.pdf
Modified by Bianca Carlos
Remote work
Modified by Andersen
Content is King
Modified by Daniel
Create audit trails
Get to know who did what to your team files during a particular period. Filter by folder, activity, user, or date and create activity reports for any category.
See the whole picture
View your team members’ activities on a file, such as editing, commenting, and sharing. Know who has accessed your shared file and what actions they have performed.
Integrate data
Our document management software provides an interoperable platform to streamline data across applications and repositories enterprise-wide.
Work from anywhere, anytime
Work is no longer limited to the office. Create files and collaborate on them from anywhere, and on any device using WorkDrive desktop and mobile apps.
Experience enterprise-grade security
WorkDrive is GDPR and HIPAA compliant and adheres to industry specific standards (ISO 27001, SOC 2 Type II). Additionally, WorkDrive offers advanced security features including two-factor authentication, data retention policy, and device management.
Tailor your storage space
Every company has its storage needs that change over time. Upgrade your plan when your team grows or downgrade if seats are no longer needed.
Frequently Asked Questions
What is document management software?
Document management software is used to store, manage, access, track digital documents such as PDF, images, audios, videos, spreadsheets, presentations, text files, CAD drawings, and scanned documents. With Zoho WorkDrive, you can create documents using the built-in Zoho Office suite and even record screens, audio and video right within the tool and store securely.
What are the benefits of a document management software?
Document management software helps you manage all of your documents in a centralized location, and makes it easy to access, manage, and share files with anyone from any place and at any time. Features like version control, real-time collaboration, file sharing, and advanced file search and document organization capabilities help users manage their documents more efficiently.
Where are the documents stored, and is it a cloud-based system or on-premise?
Document management software can be both cloud-based system and on-premise. Zoho WorkDrive, for example, operates on the cloud, enabling users to access and store their data from any system and location with internet connectivity. Opting for a cloud-based system not only reduces infrastructure costs but also offers increased flexibility and reliability in document management.
How secure is the document management software?
Document management software enables users to manage their sensitive data with enhanced control and security measures. With access control features, organizations can restrict access to specific users and keep control over their data. Advanced security functionalities such as device management, two-factor authentication, encryption and complying to industry-specific regulations and data protection standards provides a more secure space for managing information.
Does document management software allow for collaboration on documents?
Yes, document management software facilitates real-time collaboration on files, creating an ideal platform for bringing together distributed teams regardless of their geographic location. Multiple users can work on the document simultaneously, track changes, and add comments to share their feedback right from within the software.
Can we integrate document management software with other tools and applications?
Yes, document management software provides integration capabilities with other tools and applications to streamline the information flow. Businesses can integrate their document management software with CRM, chat apps, or digital signature tools and create workflows to enhance data accessibility across apps, leading to increased productivity.