HR processes that Zoho RPA can automate
All Processes
Offer letter generation
Data extraction
Pulls candidate details directly from the applicant tracking system (ATS)
Template population
Fills in preapproved offer letter templates with extracted data
Email dispatch
Automatically sends finalized offer letters to candidates
Job postings
Template usage
Utilize standardized job description templates to maintain consistency
Platform integration
Interfaces with job boards and social media platforms to ensure timely and accurate postings
Performance tracking
Collects data on job post performance, helping HR refine their strategic approach
Payroll calculations
Data integration
Pulls data directly from HRMS
Dynamic calculations
Applies algorithms to calculate salaries, deductions, and bonuses based on real-time work hours, overtime, and leave records
Data syncing
Real-time updates
Automatically updates employee information (like personal details, job titles, and contact information) across HRMS, payroll, and CRM systems, ensuring consistency
Data validation
Checks for discrepancies and alerts HR personnel to any inconsistencies, helping maintain data integrity
Integration
Connects with existing systems, pulling and pushing data as needed without manual intervention
Employee profiles
Data retrieval
Collects candidate data from the ATS, ensuring all required information is included
Verification
Cross-references information with compliance standards to prevent errors
System integration
Automatically updates HRMS and payroll systems with new employee profiles
Resume screening
Criteria definition
Uses preset criteria (skills, experience, etc.) to filter resumes quickly
Ranking candidates
Assigns scores to candidates based on how well they meet the defined criteria, prioritizing the best matches
Data extraction
Automatically extracts relevant information (like contact details and qualifications) for further processing
Tax compliance
Automated updates
Monitors changes in tax regulations and applies them to payroll calculations in real time
Form generation
Automatically generates necessary tax forms (W-2, 1099, etc.) and ensures accurate data entry, reducing the risk of penalties
Reporting
Prepares compliance reports for audit purposes
Asset requests
Role-based requests
Determines necessary equipment based on job role and automatically generates a request
Notification triggers
Sends automatic notifications to the IT department for preparation and setup
Status updates
Monitors and tracks request statuses, ensuring timely delivery of equipment before new hire start dates
Interview scheduling
Availability checking
Automatically checks candidate and interviewer availability using integrated calendar systems
Invitation generation
Sends calendar invites and reminders to candidates and interview panels, minimizing the chances of no-shows
Feedback collection
Automatically gathers feedback from interviewers post-interview, streamlining the evaluation process
How Zoho RPA automates employee onboarding
![Processes Zoho RPA automates in HR](http://www.zohowebstatic.com/sites/zweb/images/rpa/rpa-hr-video-thumpnail.png)
Why choose Zoho RPA for your HR automation needs?
- Automates tasks involving Excel, web and Windows, simplifying data flow and smooth collaboration across systems
- Integrates with popular HR platforms (Zoho People, Workday, BambooHR, and more) and 900+ other apps
- Scales effortlessly from startups to large enterprises
- Handles larger transaction volumes as your business grows
- Ensures high-performance automation without lag, even during high-growth periods
- Provides complete control and real-time visibility into HR workflows
- Automates tasks within existing infrastructure without disruption
- Ensures a transparent audit trail for compliance, data integrity, and performance
- Ensures enterprise-grade security with end-to-end encryption and role-based access
- Guarantees compliance, preventing unauthorized access to critical data
Get a personalized demo of Zoho RPA
Our product experts will reach out to you for a one-on-one demo.
Frequently asked questions
How does Zoho RPA help with compliance tracking?
Zoho RPA simplifies compliance by automating the tracking of employee certifications, mandatory training, and regulatory filings. It ensures you're always up to date with legal requirements by automatically flagging expiring certifications and generating compliance reports for audits.
Is Zoho RPA compatible with my existing HR management software?
Yes! Zoho RPA integrates seamlessly with popular HR platforms like Zoho People, Workday, BambooHR, and others. With 900+ integration options, it connects with your current systems, ensuring smooth workflows without disruption.
What HR processes can be fully automated with Zoho RPA?
Zoho RPA can automate a wide range of HR tasks, including onboarding, payroll processing, employee data management, benefits updates, job postings, interview scheduling, and compliance tracking. Please get in touch with us to learn more!
How do I get started with automating my HR workflows?
Getting started is easy. Begin by identifying the most repetitive, time-consuming tasks in your HR processes. Zoho RPA’s features, such as its drag-and-drop interface and built-in recorder, allow you to map out workflows and capture manual steps to automate them with minimal setup.
How secure is employee data with Zoho RPA?
Zoho RPA prioritizes data security by encrypting all sensitive employee data and adhering to stringent compliance standards. Whether it's payroll data or personal employee information, Zoho RPA ensures that your data remains secure and confidential.