HR processes that Zoho RPA can automate

All Processes

Offer letter generation

Data extraction

Pulls candidate details directly from the applicant tracking system (ATS)

Template population

Fills in preapproved offer letter templates with extracted data

Email dispatch

Automatically sends finalized offer letters to candidates

Job postings

Template usage

Utilize standardized job description templates to maintain consistency

Platform integration

Interfaces with job boards and social media platforms to ensure timely and accurate postings

Performance tracking

Collects data on job post performance, helping HR refine their strategic approach

Payroll calculations

Data integration

Pulls data directly from HRMS

Dynamic calculations

Applies algorithms to calculate salaries, deductions, and bonuses based on real-time work hours, overtime, and leave records

Data syncing

Real-time updates

Automatically updates employee information (like personal details, job titles, and contact information) across HRMS, payroll, and CRM systems, ensuring consistency

Data validation

Checks for discrepancies and alerts HR personnel to any inconsistencies, helping maintain data integrity

Integration

Connects with existing systems, pulling and pushing data as needed without manual intervention

Employee profiles

Data retrieval

Collects candidate data from the ATS, ensuring all required information is included

Verification

Cross-references information with compliance standards to prevent errors

System integration

Automatically updates HRMS and payroll systems with new employee profiles

Resume screening

Criteria definition

Uses preset criteria (skills, experience, etc.) to filter resumes quickly

Ranking candidates

Assigns scores to candidates based on how well they meet the defined criteria, prioritizing the best matches

Data extraction

Automatically extracts relevant information (like contact details and qualifications) for further processing

Tax compliance

Automated updates

Monitors changes in tax regulations and applies them to payroll calculations in real time

Form generation

Automatically generates necessary tax forms (W-2, 1099, etc.) and ensures accurate data entry, reducing the risk of penalties

Reporting

Prepares compliance reports for audit purposes

Asset requests

Role-based requests

Determines necessary equipment based on job role and automatically generates a request

Notification triggers

Sends automatic notifications to the IT department for preparation and setup

Status updates

Monitors and tracks request statuses, ensuring timely delivery of equipment before new hire start dates

Interview scheduling

Availability checking

Automatically checks candidate and interviewer availability using integrated calendar systems

Invitation generation

Sends calendar invites and reminders to candidates and interview panels, minimizing the chances of no-shows

Feedback collection

Automatically gathers feedback from interviewers post-interview, streamlining the evaluation process

How Zoho RPA automates employee onboarding

Processes Zoho RPA automates in HR

Why choose Zoho RPA for your HR automation needs?

  • Automates tasks involving Excel, web and Windows, simplifying data flow and smooth collaboration across systems
  • Integrates with popular HR platforms (Zoho People, Workday, BambooHR, and more) and 900+ other apps
  • Scales effortlessly from startups to large enterprises
  • Handles larger transaction volumes as your business grows
  • Ensures high-performance automation without lag, even during high-growth periods
  • Provides complete control and real-time visibility into HR workflows
  • Automates tasks within existing infrastructure without disruption
  • Ensures a transparent audit trail for compliance, data integrity, and performance
  • Ensures enterprise-grade security with end-to-end encryption and role-based access
  • Guarantees compliance, preventing unauthorized access to critical data

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Frequently asked questions

  • How does Zoho RPA help with compliance tracking?

    Zoho RPA simplifies compliance by automating the tracking of employee certifications, mandatory training, and regulatory filings. It ensures you're always up to date with legal requirements by automatically flagging expiring certifications and generating compliance reports for audits.

  • Is Zoho RPA compatible with my existing HR management software?

    Yes! Zoho RPA integrates seamlessly with popular HR platforms like Zoho People, Workday, BambooHR, and others. With 900+ integration options, it connects with your current systems, ensuring smooth workflows without disruption.

  • What HR processes can be fully automated with Zoho RPA?

    Zoho RPA can automate a wide range of HR tasks, including onboarding, payroll processing, employee data management, benefits updates, job postings, interview scheduling, and compliance tracking. Please get in touch with us to learn more!

  • How do I get started with automating my HR workflows?

    Getting started is easy. Begin by identifying the most repetitive, time-consuming tasks in your HR processes. Zoho RPA’s features, such as its drag-and-drop interface and built-in recorder, allow you to map out workflows and capture manual steps to automate them with minimal setup.

  • How secure is employee data with Zoho RPA?

    Zoho RPA prioritizes data security by encrypting all sensitive employee data and adhering to stringent compliance standards. Whether it's payroll data or personal employee information, Zoho RPA ensures that your data remains secure and confidential.