Best video conferencing software platforms in 2025 - Zoho Meeting
Zoho Meeting is the best video conferencing software for your business. With features such as business phone calls and virtual meeting rooms, Zoho Meeting brings a unified communication and collaboration approach to your business teams.
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What is video conferencing software?
A video conferencing solution is a platform with audio, video, and screen sharing capabilities that empowers businesses to connect remotely and collaborate without having to be in the same location.
Zoho Meeting is a video conferencing software that’s more than just audio and video conferencing. Our affordable online meeting solution is packed with features like whiteboards, live transcriptions, and personal rooms to solve your day-to-day business communication hiccups.
How crucial is video conferencing to your business in 2025?
The shift towards a hybrid work model has made reliable and versatile communication tools more essential now than ever. A robust video conferencing solution is no longer just about high-quality audio and video communication. Modern businesses demand more from these tools, such as features that will help with real-time, remote business collaboration.
In this context, video conferencing software serves as a cornerstone for maintaining seamless communication and collaboration across diverse work environments.
How to choose the best video conferencing software?- A buyers guide
Choosing the best video conferencing software for your business involves considering several key factors to ensure it meets your specific needs. Here’s a guide to help you make an informed decision.
Assess your needs
Determine the number of participants and identify essential features such as screen sharing, recording, and breakout rooms. Additionally, consider how well the software integrates with your existing business applications.
Evaluate security
Ensure the software offers end-to-end encryption and complies with industry standards such as GDPR and HIPAA. Check for additional security features like password protection to safeguard your meetings even further.
Analyze cost
Compare pricing plans and understand what each subscription plan includes. Consider the scalability of the software and the cost of adding more users or features to meet your organizational needs.
Customer support
Assess the availability of customer support, whether it’s 24/7 or during business hours. Look for available training materials and resources, and check if they offer onboarding support for new users.
Choose HD video
Among the best video conferencing platforms, look for the software that supports high-definition video and audio to ensure clear communication. Ensure the software provides low-latency video and audio transmission to avoid delays.
Screen sharing and presentation
The ability to share your entire screen or specific applications during an online meeting is crucial for presentations or demonstrations. Also look for features such as an online whiteboard and annotator for real-time brainstorming and collaboration.
Recording and playback
Ensure that the video conferencing solution you choose can record meetings, including both video and audio, for future reference or sharing with team members. Check if the software offers cloud storage for saving and sharing recorded meetings.
Breakout rooms and collaboration
Look for the video conferencing software that supports breakout rooms, among other collaboration features, which allow participants to be divided into smaller groups for focused discussions during large meetings.
Best video conferencing software in 2025
Zoho Meeting
Zoho Meeting is a secure online meeting solution designed for businesses of all sizes. It offers secure video conferencing, webinar hosting, and real-time collaboration tools. With features like screen sharing, online whiteboards, and virtual meeting rooms, Zoho Meeting ensures smooth and productive virtual interactions.
Best for:
Zoho Meeting is ideal for small to medium-sized businesses that require a comprehensive yet affordable video conferencing tool that doesn't compromise on quality or features. Zoho Meeting excels in providing a seamless integration with other Zoho and third-party applications, making it particularly advantageous for teams already using other Zoho tools. With features like end-to-end encryption and GDPR compliance, Zoho Meeting is well-suited for businesses that prioritize security and privacy.
Pricing:
Zoho Meeting offers a free plan with collaborative features suitable for users to connect for up to 60 minutes. Paid plans start at $1 per host/month for meeting subscriptions and $8 per organizer/month for webinar subscriptions, providing more advanced features and higher participant limits.
Supported platforms:
Windows, Mac, Linux, Android, and iOS.
Zoom
Zoom is a popular video conferencing platform known for its reliability and extensive feature set. It supports high-definition audio and video, screen sharing, virtual backgrounds, making it a versatile tool for various meeting needs. Learn more.
Best for:
Zoom is best suited for businesses, educational institutions, and individuals who need a reliable video conferencing solution. Its ease of use makes it a preferred choice for hosting everyday team meetings.
Pricing:
Zoom offers a free plan that allows meetings for up to 40 minutes for groups of up to 100 participants. Paid plans start at $14.99 per month per host, which includes cloud recording, and more advanced features.
Supported platforms:
Windows, Mac, Linux, Android, and iOS.
Webex
Webex by Cisco is a powerful video conferencing tool that provides secure and scalable virtual meeting solutions. Known for its high-quality video and audio, Webex includes features like screen sharing, interactive whiteboards, and AI-powered meeting assistance. Learn more.
Best for:
Webex is best suited for medium to large enterprises that prioritize advanced collaboration features. It’s particularly useful for organizations with a global presence because it supports large-scale webinars and secure corporate communications.
Pricing:
Webex offers a free plan for 100 participants to meet up to 50 minutes. Paid plans start at $14.50 per month per host, providing more comprehensive features like extended meeting duration, cloud storage, and advanced analytics.
Supported platforms:
Windows, Mac, Linux, Android, and iOS.
GoTo Meeting
GoTo Meeting is a straightforward and reliable video conferencing solution designed for professionals. It offers high-definition video and audio, screen sharing, meeting recordings, and mobile access, making it a practical choice for business communications. Learn more.
Best for:
GoTo Meeting is ideal for small to medium-sized businesses that need a dependable video conferencing tool. It’s particularly useful for teams that require consistent performance and ease of use for routine meetings and client presentations.
Pricing:
GoTo Meeting doesn’t offer a free plan, but its paid plans start at $12 per month per host, which includes screen sharing and recording capabilities. Higher-tier plans offer additional features like transcription services and cloud recording storage.
Supported platforms:
Windows, Mac, Linux, Android, and iOS.
Microsoft Teams
Microsoft Teams is an all-in-all collaboration platform that integrates chat, video conferencing, file sharing, and productivity tools. It’s part of the Microsoft 365 suite, providing seamless integration with other Microsoft services. Learn more.
Best for:
Microsoft Teams is best suited for organizations that already use Microsoft 365 because it integrates seamlessly with tools like Outlook, Word, and Excel. It’s ideal for businesses that require a unified communication platform to enhance team productivity and coordination.
Pricing:
Microsoft Teams offers a free version with limited features, suitable for basic use. The paid plans are part of the Microsoft 365 subscription, starting at $5 per user per month. Higher-tier plans provide more extensive features and services for larger organizations.
Supported platforms:
Windows, Mac, Linux, Android, and iOS.
See how Zoho Meeting has helped businesses and their customers:
"Zoho Meeting has definitely improved our online meeting experience. Overall, the platform is easy to use and has helped us connect and collaborate with team members and clients across different time zones and locations."
“We now have several weekly team meetings that allow everyone to be in sync with each other. And for our customers we have created a series of live webinars and group meetings where they can speak directly with our team and learn about raising solitary bees.”
"Zoho Meeting completely transformed our online training program. The user-friendly platform and global reach helped us overcome challenges and create a seamless learning experience for participants worldwide."
Which video conferencing software is best for you?
Webex
- Features
- Available plans Free, Meeting Standard, Meeting Professional Basic, Meet, Call, Enterprise
- Paid subscriptions per host/month(Up to 10 participants) per host/month
(Up to 200 participants) per host/month
(Up to 250 participants)
Save more than 15% with an annual plan. per license/month(Up to 200 participants) - Maximum number of participants250 participants200 participants
- Browser-based online meetings No downloads required (Extension available) No downloads required (Extension available)
- Maximum meeting length 24 hours (Session can be extended further, if necessary)24 hours
- Meeting recordingsRecord meetings from browser, desktop app, and mobile appRecord meetings only from desktop app and mobile app
- Available integrationsZoho CRM, Zoho Projects, Zoho Marketing Automation, Gmail, Microsoft Teams, Slack.Zoho CRM, Gmail, Microsoft Teams, Slack.
- Number of countries with toll dial-in numbers60 countries with 100+ dial-in numbers56 countries
- Mobile screen sharing
- Add co-hosts
- Play, download, and share meeting recordings
- Emojis and virtual backgrounds Only for paid users
- Polls and Q &A
- Premium customer support
- Embed meetings in website
All names and marks mentioned here remain the property of their original owners. Prices are as published by the named competitors on their website(s) on 04/05/2023 and are subject to change without notice. The information in this webpage is not validated and is for general information purposes only. Zoho disclaims liability for any errors, omissions or losses consequential upon any reliance on information contained here.
Microsoft Teams
- Features
- Available subscription plansFree plan, Meeting Standard, Meeting ProfessionalFree plan, Microsoft Teams Essentials
- Paid subscriptionsPay-as-you-grow subscription plans USD per host/month
(Up to 10 participants) USD per host/month
(Up to 200 participants) USD per host/month
(Up to 250 participants) Subscriptions are subject to annual commitment per user/month(annual subscription)(Up to 300 participants) - Time limit for meetings24 hours30 hours
- Meeting recording
- Multi-factor authentication
- Auto-lock option for meetings
- Allow participants to join locked meetings on request
- Virtual background options
- Emoji and virtual background for free user Available only for desktop users
- Available integrations Zoho CRM, Zoho Connect, MS Outlook, Gmail, Slack MS Outlook, Gmail, Slack
- Notes during meeting Zoho Notebook integration Microsoft OneNote integration
All names and marks mentioned here remain the property of their original owners. Details are as published by the named competitors on their website(s) on 05/01/2023 and are subject to change without notice. The information in this webpage is not validated and is for general information purposes only. Zoho disclaims liability for any errors, omissions or losses consequential upon any reliance on information contained here.
Zoom
- Features
- Subscription plan prices
Zoho Meeting is reasonably priced to be affordable for startups, small businesses, and enterprises alike.
per month/host per month/host - Browser-based (no downloads required)
With Zoho Meeting, you can avoid downloads and easily hold web-based meetings.
Limited features available in web client - Does not use third-party apps
Zoho Meeting does not depend on third-party applications for any of its functionalities, and never shares users' data with any outside party.
- No data tracking or ads
We do not and will never track data to show ads you may be interested in.
- Embeddable meeting links
Embed the meeting links you create with Zoho Meeting on web pages, allowing participants to provide their email address and quickly join your sessions.
- Consistent user experience across devices
Zoho Meeting's user-friendly UI remains consistent across devices, enabling users to switch from one device to another easily.
- Integration with Zoho Projects
While managing your project effectively, also schedule and conduct online meetings from Zoho Projects.
- Integration with Zoho Bookings
Share booking links with clients or customers to allow them to book online meeting appointments with you at their convenience.
All names and marks mentioned here remain the property of their original owners. Prices are as published by the named competitors on their website(s) on 03/01/2024 and are subject to change without notice. The information in this webpage is not validated and is for general information purposes only. Zoho disclaims liability for any errors, omissions or losses consequential upon any reliance on information contained here.
What makes Zoho Meeting the best video conferencing software?
Zoho Meeting provides a unified platform for business communication and collaboration that empowers your in-house and remote teams to work seamlessly. Here's what makes us different.
Personal meeting rooms
Host online meetings on your exclusive, permanent space accessible via a unique link. Personal rooms have a custom, password-protected meeting invite link for you to connect and collaborate with your peers.
Departments
Manage multiple departments for different business teams with Meeting Departments. This enables different departments within an organization to set up dedicated meeting spaces, ensuring organized and focused virtual interactions.
Virtual meeting rooms
Turn your physical conference rooms into hubs of connectivity using Zoho Meeting Rooms. Create virtual meeting rooms for various purposes and go hands-free, whether it's a quick team huddle, a detailed project discussion, or a client meeting.
Real-time transcriptions
Never miss a word again in your online meetings by enabling real-time transcriptions. Powered by AI, live transcriptions of your meetings allow you to focus on the discussion without worrying about taking notes.
AI-powered session keynotes
Leverage AI to get a quick summary of all the important points discussed in your online meetings. AI-powered keynotes generated from the meeting transcript will help you catch up with the session without having to watch the entire recording.
Built-in online whiteboards
Discuss, brainstorm, and jot down meeting summaries on the go using online whiteboards. Just like sharing your screen, you can collaborate with all meeting participants in real time, and even download the boards as images.
Reliable security
Zoho Meeting ensures that all of your online meetings are highly secure, with features like end-to-end encryption, password-protected sessions, and strict access controls to protect your data and privacy.
See how much you can save by switching to Zoho Meeting!
Zoho Meeting’s subscriptions start at just per host/month for up to 25 participants (billed annually). However, as your business scales, we compare the Standard edition at per host/month, for up to 200 participants, with similar competitor plans to show how much you can save by choosing Zoho Meeting.
- Video conferencing software
- Pricing
- You save
- Percentage
- Zoom
- 40%
- GoTo Meeting
- 25%
- Webex
- 25%
Video conferencing solutions Zoho Meeting offers:
Explore the versatility of Zoho Meeting across different sectors and understand how our robust tool can meet the unique needs of various industries. Here’s how Zoho Meeting can be beneficial across multiple domains.
FAQs
Video conferencing is a technology that allows people to communicate and collaborate over face-to-face meetings without being in the same location. It uses audio and video to connect participants, enabling real-time communication over the internet.
The different types of video conferencing platforms include one-to-one online meeting software, livestreaming platform, webinar software, and more.
The best video conferencing software for businesses is subjective and depends on specific needs, but Zoho Meeting is widely regarded as a top choice. Zoho Meeting offers a robust set of features, including high-definition video, screen sharing, online whiteboards, and virtual backgrounds. It supports large meetings and webinars, making it suitable for businesses of all sizes. Its user-friendly interface and reliable performance have made it a favorite among many organizations.
When it comes to the best video conferencing software for mobile devices, Zoho Meeting stands out. It offers a comprehensive mobile app across platforms that provides most of the functionalities available on the web version. Users can join meetings, chat, share files, and collaborate on documents seamlessly from their mobile devices.
Zoho Meeting is known for its strong privacy and security features. It provides end-to-end encryption for sessions, ensuring that data remains private and secure. It also offers features like meeting passwords and host controls to prevent unauthorized access. And compliance with industry standards such as GDPR and HIPAA makes it a trusted choice for sensitive business communication.
The benefits of online meetings include cost savings, time efficiency, flexibility, increased productivity, better collaboration, accessibility for remote teams, and a reduced environmental impact.
The best free video conferencing software depends on your needs, but popular opinions include Zoho Meeting, Zoom, Webex, and Google Meet. Each of these free online meeting software options has its own strengths. For example, Zoho Meeting allows sessions up to 60 minutes, unlike some other platforms.