Against the backdrop of COVID-19, most international borders are closed and business hubs are under temporary lockdown to contain the virus's spread. Businesses of all sizes across the globe are now forced to work remotely to battle the pandemic and to stay afloat.
If your company has also adopted working from home and is facing difficulties getting your business documents signed on time during this crisis, digital signatures can be of great help to you in these challenging times.
What are digital signatures?
Digital signatures—or e-signatures—are the modern alternatives to the traditional method of signing documents with paper and pen. They use advanced cryptographic techniques to ensure authenticity, integrity, and non-repudiation of digitally signed documents. Governments and businesses worldwide have been adopting this technology since the early 2000s.
Are they legal?
Yes, digital signatures are accepted as proof in the court of law and hold the same values as wet signatures in all major countries for most business documents.
How they can help now?
Digitally sign documents yourself or collect signatures from anyone from anywhere and at any time. For example, you can digitally sign offer letters and send them directly to candidates using their email address. They can sign and return the documents remotely without any physical contact involved in the whole process.
Collaborate online and tweak the document content as required. It will help you reduce the overall turnaround time and get your documents signed in minutes, whereas it used to take days.
Improve governance by storing and managing all the signed copies from a centralized location. You can also easily comply with your organization and government regulations without much effort.
Cut costs spent on manual processes such as printing, scanning, and mailing.
Automate the frequently used signing operations by configuring digital workflows and integrations. For example, whenever a new lead added to your CRM asks for a sales quote, you can configure a workflow to automatically send a non-disclosure agreement and get it digitally signed from them.
Go mobile with the help of mobile apps that let you sign, send, and manage documents on the go.
On top of these advantages, digital signatures are also eco-friendly and can help your company save tons of paper, electricity, and fuel.
Want to learn more about digital signatures?
Here are some useful resources to help you get started with digital signatures.
Why wait? Try a digital signature software like Zoho Sign for your business today. If you have any questions or feedback, just leave a comment below. We'll be happy to answer them for you.
Really it is good to have digital signature
Just wondering if you have two document you want to send to a client can you do this with only one of them requiring a signature. Eg I have a report I need to deliver and I also need to attach a delivery acknowledgement to have the client acknowledge he has received the report and has accepted it. How do I do this. in Zoho sign>
Hi Warren, Sorry for the delayed response. You can upload multiple documents and add the signature field to only one document. If your clients would like to attach any document you can make use of the attachment field. Hope this helps.