Zoho Ledger

Zoho Ledger is an accounting tool that accountants use to keep track of all transactions, organized by accounts. It makes it easier to track and reconcile financial records, ensuring they are accurate. This helps businesses comply with accounting standards.

Zoho Practice allows you to create and manage clients and associate them with Zoho Ledger. This way, a new Zoho Ledger organization is created for your clients, which can be accessed within the Zoho Practice application.

Note: This feature is available only in the Premium plan of Zoho Practice. Visit our pricing page to know more about each plan.

Associate Clients with Zoho Ledger

To associate clients with Zoho Ledger, you must first create a client. There are two ways to create a client and associate them with Zoho Ledger:

Creating Zoho Clients
Creating Other Clients

Creating Zoho Clients

When you create a client who uses Zoho Finance applications and associate them with Zoho Ledger, a new organization in Zoho Ledger will be automatically created for them. Here’s how:

Go to Clients on the left sidebar.
Click + New in the top right corner.
Select Zoho Client as the Client Type and select Zoho Ledger in the Zoho Apps dropdown.
Enter the other required details and click Save.

A new Zoho Ledger organization will now be created, which can be accessed from the client’s Details page.

Creating Other Clients

When you create a client who uses other finance applications, you’ll need to associate them with Zoho Ledger manually, which will create a new Zoho Ledger organization. Here’s how:

Go to Clients on the left sidebar.
Click + New in the top right corner.
Select Other Client as the Client Type.
Enter the other required details and click Save.

Now, you’ll have to associate the client with Zoho Ledger manually. To do this:

In the client’s Details page, click Upgrade to Ledger in the left sidebar.
In the pop-up that appears, click Upgrade Now.
In the Upgrade to Ledger pop-up, check whether the details are correct, and click Continue.

When a Zoho Ledger organization is created, a list of modules will be enabled, and you can access these modules within the client’s Details page. The modules include:

Banking
Accountant
Reports
Ledger Preferences

Banking

The Banking module helps you to automate financial processes in Zoho Practice. You can add your clients' bank accounts and credit card details to keep record of all transactions, or you can also manually create a bank account for your client. Learn more about banking.

Accountant

The Accountant module allows you to manage all your accounts, from income to expenses. You can also manually record journals to make account adjustments and recalculate the base currency balances of your foreign currency transactions using base currency adjustments. Learn more about accountant.

Reports

The Reports module in Zoho Ledger contains reports related to your business, accounting, and taxes. These reports provide valuable information about your business, such as sales figures, purchases, inventory, and activity logs. The reports that are available in Zoho Ledger are:

Business Overview Reports
Accountant Reports
Budget Reports
Currency Reports
Activity Reports

Learn more about Reports.

Ledger - Preferences

Profile

In this section, you can enter the basic information about your Zoho Ledger organization, such as the address, contact information, etc. To set up your organization profile:

Navigate to Zoho Ledger on the left pane.
Go to Ledger Preferences on the left sidebar and select Profile.

Learn more about the fields required to set up the in your Zoho Ledger organization.

Opening Balances

Opening balances in accounting are the amounts of money or value in accounts at the beginning of a new accounting period. They come from the ending balances of the previous period and ensure that all financial statements reflect accurate and consistent information. Learn more about opening balances.

Taxes

This section displays tax information about your clients, which is used for audit purposes. You can add new tax rates for your clients and configure online tax filing for the bank transactions you record in Zoho Practice. Learn more about taxes.

PDF Templates

You can configure the templates for the manual journals you record in Zoho Practice. To do this:

Navigate to Zoho Ledger on the left pane.
Go to Ledger Preferences on the left sidebar and select PDF Templates.
Hover over the template and click Edit.

You can customize the template based on your preferences. Learn more about customizing a PDF template.

Data Backup

To back up your data:

Navigate to Zoho Ledger on the left pane.
Go to Ledger Preferences on the left sidebar and select Data Backup.
In the Backup Data tab, click Backup Your Data.
In the pop-up that appears, click Continue.

Once this is done, , a download link will be sent to your registered email address, containing all the records and transactions in a CSV file. You can download it from your email if you’re logged into your Zoho account or from the Data Backup page in Zoho Ledger, where all the data backups are listed along with the details of the user who initiated the backup.

Notes: * It might take around 30 minutes to receive the download link from the time you've initiated a backup. * You'll be able to access the download link only if you're logged into a Zoho account. * The download link will expire in 30 days, from the day you've initiated the backup.

Similarly, you can back up documents from your Zoho Ledger organization as well.

Other Actions

There is a list of actions you can perform in Zoho Ledger:

Upgrade to Zoho Books
Delete Zoho Ledger Organization

Upgrade to Zoho Books

When a Zoho Ledger organization is created for a client, a set of modules and features will be enabled for them. If you find the features useful, we recommend that you upgrade your client from Zoho Ledger to Zoho Books. It is a powerful accounting platform which has many accounting features like creating Invoices, Bills, and more.

To upgrade your client’s organization to Zoho Books:

Navigate to Zoho Ledger on the left pane
Click Upgrade to Zoho Books on the left sidebar.
In the pop-up that appears, click Upgrade.

The client will now be associated with Zoho Books, and a new client organization will be created in Zoho Books. The pricing plans for the Zoho Books organization will be different from that of Zoho Practice.

Delete Zoho Ledger Organization

When you delete the Zoho Ledger organization, all transactions and data will be deleted permanently, and the respective client will be saved as a non-Zoho client. Therefore, it is recommended that you can back up the data before you delete the Ledger organization.

To delete the Zoho Ledger organization:

Go to Clients on the left sidebar.
Select the client for whom you want to delete the Zoho Ledger organization.
Go to Profile on the left sidebar.
Under Client Details, click the More icon near Zoho Apps, and select Remove App from the dropdown.
In the Remove App pop-up, select the app you want to remove.
Click Remove.

The Zoho Ledger organization will now be deleted.