Expense Reports
Expense reports are a vital element of a company’s financial statement. In Zoho Invoice, you can find detailed reports that bring you up to the minute information on your business spending.
Reports are generated for the current month by default, but you can modify the date range and run a report for expenses incurred between any two arbitrary dates, making it extremely easy to obtain details of your company’s financial status between any period. You can print and export these reports with ease using the respective options provided in the top left corner of the reports section.
Expense Details Report
This report displays all the expenses you’ve incurred in a neat list, highlighting the important details.
To access the expense details report in Zoho Invoice,
- Click on the Reports tab on the navigation panel on the home page of Zoho Invoice.
- Go to Purchases and Expenses - Expense Details.
- Set the date range you want to generate the report for and click on Run Report.
All the expenses that you’ve recorded can be viewed here in single file along with the following details highlighted,
- Status - Refers to the current condition of the expense, based on criteria such as whether they’re reimbursable or not, come with an expense receipt attached or not etc. Expenses can also be sorted according to their status such as unbilled, reimbursed, invoiced etc. From the status bar provided below the date filter, you can opt to include only those expenses pertaining to one or two such status categories.
Insight: You can customise your report to contain only reimbursed expenses for the current week as shown below.
- Expense Date - The date on which the expense was incurred, as provided during expense creation.
- Reference# - Unique identification assigned during expense creation.
- Customer Name - The customer, if any, who has been associated with the expense.
- Category - The expense category that this particular expense falls under, as specified during expense creation.
- Expense Amount - The sum that the expense amounts to.
Expenses by Category Report
This report shows you where exactly your money is going by sorting your expenses based on their category.
To access this expense details report in Zoho Invoice:
- Click the Reports tab on the navigation panel on the home page of Zoho Invoice.
- Go to Purchases and Expenses - Expenses by Category.
- Set the date range you want to generate the report for and click on Run Report.
This section contains reports that sort your expenses according to the expense category. They highlight the number of expenses recorded under each category and the respective expense amounts (inclusive and exclusive of tax). Clicking on a category will display an expense details report for the expenses incurred under that particular category.
These reports offer a clear insight into the specific avenues you’re spending the most and least money on, ensuring that your spending priorities are not compromised. Staying aware of your relative spend, in turn, will help you decide where to cut down on expenses, and where to step up investments in order to further your business prospects.
Example: If you’ve dined out with a client a couple of times and travelled as part of an assignment a few times this month, your expense report will look something like this.
Expenses by Customer Report
This report displays your expenses based on the customer they’re associated with, helping you track your reimbursements quicker.
To access this report in Zoho Invoice:
- Click on the Reports tab on the navigation panel on the home page of Zoho Invoice.
- Go to Purchases and Expenses - Expenses by Customer.
- Set the date range you want to generate the report for and click on Run Report.
This reports in this section sort and display your expenses according to the customer on whose behalf they’re incurred. The total expense count and amount relative to each customer is shown, and clicking on each row elaborates on the individual expense details as well. This helps you identify the reimbursements you’re due from specific customers and track them to completion.
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