5 reasons why you should switch to Zoho People 5.0

No two organizations have the same HR policies. Multiple factors, including legal requirements, organizational culture, industry standards, and other unique needs, decide how HR teams manage their core operations. We at Zoho People are constantly looking for different ways to help HR teams, and this has led us to introduce three major releases and over 40,000 enhancements over the course of the last 15 years. Adding to the list, we have the all-new Zoho People 5.0—the newest, sleekest, and most-organized version of Zoho People ever—to redefine the employee experience.

HR challenges we've resolved

• Lack of employee-centric spaces: Without a dedicated central hub, employees may struggle to find information that makes work easier for them.

• Scattered HR data: Juggling personal, team, and organization-wide data across different platforms can be super overwhelming for employees.

• Settings overload: Having to manage so many settings, configurations, and operations (from recruitment to offboarding), HR teams can get lost in a sea of data, making it difficult for them to locate the right information and get things done efficiently.

• Data security and privacy concerns: The realm of HR involves employee personal information, and not having the right data access controls in place makes data vulnerable to breaches and other security concerns.

Why should you make the switch to Zoho People 5.0?

Our goal has always been to reduce admin headaches and deliver an outstanding employee experience. Take a look at our newly introduced features and enhancements aimed at ensuring an efficient, user-friendly, and more secure experience for everyone in your organization. If you're still contemplating the transition, here are five reasons why you should switch to Zoho People 5.0.

1. Spaces: Make work easier and improve collaboration

Spaces in Zoho People is an all-new feature that shows your workplace setup and keeps employees informed and organized at all times. The Activities section provides contextual updates that help you start your day, including your work schedule, timesheets, and leave reminders. Keep tabs on HR processes, approvals, anniversaries, survey updates, and more.

Managers can now track all the information they need to manage their team efficiently, gain visibility into their day-to-day activities, and make informed decisions. With just a few clicks, they can view their team's employment records, leave information, attendance details, and career history.

Plus, staying on top of organization-wide information is easier than ever.  From important policy documents to company-wide announcements and new-hire information, it's all readily accessible within Spaces. This reduces miscommunication and keeps everyone on the same page.

Know more about Spaces in Zoho People.

2. Settings and operations: Making the distinction clear

As an HR admin managing a sea of settings and operations, we understand how difficult it could be to locate your daily HR tasks amidst less-frequently used configurations. This can cause potential delays in managing essential operations. That's why in Zoho People 5.0, we've introduced distinct tabs for settings and operations. All of your one-time configurations are in the Settings tab, and all of your daily HR tasks and processes are in the Operations tab.

Since settings and operations deal with sensitive information like employee health documents, financial records, confidential business data, and settlement agreements, we have introduced more stringent access controls that ensure the data can only be accessed by the defined personnel. HR admins can now provide this access to people within or outside their organization based on what needs to be configured.

Know more about settings and operations in Zoho People.

3. Compensation: Ensure fair and competitive pay

The all-new Compensation service empowers HR administrators to efficiently manage their workforce's compensation data, oversee diverse salary structures, and administer employee benefits such as bonuses and allowances. With the flexibility to create unique salary structures tailored for different roles, along with the ability to incorporate various components into employees' compensation packages, HR admins can ensure fair and competitive pay across the organization.

The Compensation service also integrates seamlessly with the performance management system, enabling HR admins to effortlessly push salary hikes directly from the performance management system and ensuring updates are promptly reflected in the compensation records.

Know more about compensation in Zoho People.

4. Sandbox: A seamless way to test and experiment

How great is it to have a safe space to test your features and integrations before you officially launch? The Sandbox feature in Zoho People 5.0 provides you with a virtual environment that allows super administrators and Sandbox users to safely test new features, enhancements, and integrations before deploying them to the production environment. It acts as a key tool for your HR system, encouraging users to experiment and introduce improvements before you make them live for the entire organization.

Know more about sandbox in Zoho People.

5. Additional features and enhancements

Here's a bonus! Along with our comprehensive advancements, we've introduced a host of additional features for improved functionality and efficiency. Here's a quick overview of how they can be helpful for your HR team:

HR Process

Along their careers, employees undergo transfers due to career advancements, personal milestones, or due to organizational restructuring. The HR Process feature in Zoho People 5.0 helps you handle seamless employee transitions to other departments, designations, roles, and locations. You can set up multiple HR processes that can be initiated by the manager or the employee.

Know more about HR process in Zoho People.

Location tracking

Keep track of your remote and field workers with the location tracking feature for better coordination and smoother work operations. This feature works using GPS data captured through the Zoho People mobile application to record employees' work locations between their check-in and check-out. Using this feature, you can accurately assess the productivity of your employees, provide fair compensation for their hours worked, and locate them quickly in case of any emergencies.

Know more about location tracking in Zoho People.

Attendance-based leave accrual

Organizations follow specific policies and entitlements when providing leave accruals to employees. The attendance-based leave entitlement policy in Zoho People 5.0 allows employees to accrue leaves based on their attendance or the number of days worked within defined intervals, such as a week, a month, or a year. The fair and transparent leave policy streamlines your leave management, helps reduce absenteeism, and encourages employees to maintain consistent attendance.

Know more about attendance-based leave accrual in Zoho People.

Employee ID generation

‌Employee IDs distinguished by different parameters help keep employee records organized and improve security. The new employee ID generation feature in Zoho People 5.0 automatically generates ID numbers for employees based on customized rules. Parameters include entity, location, department, custom prefixes, and suffixes.

Know more about employee ID generation in Zoho People.

Wrapping up

Managing employees and keeping them satisfied is not an easy job, but with the right tool, you can do so with ease. With a range of features, simplified user experience, and enhanced data security, Zoho People 5.0 is designed to provide you with a more streamlined experience for everyone in the organization—administrators, managers, and employees. Make the switch to 5.0 and experience the benefits our solution has to offer when building a more productive and happier workforce.