Intuitive, scalable
expense
management
for universities
Easy-to-use, mobile friendly travel & expense management software that helps universities track spend across grants, control costs, manage non-employee travel, and more.
Benefits
Travel & expense management, tailor-made for universities
Control costs from anywhere
Add new dimensions to cost control by setting dynamic spend limits, enforcing budgets, connecting cards, and intelligent audits.
Deliver exceptional experiences
Leverage the intuitive UI to improve user experience and adoption. Supplement with simple DIY enhancements for smoother processes
Automate, eliminate, expedite
Automate expense management from receipts to reimbursements. Eliminate manual effort and errors. Expedite reimbursements and close the books faster.
Experience connected technology
Extend and adapt Zoho Expense to seamlessly integrate with your existing stack of applications and consolidate all data analysis in one place.
Features
Everything you need for university T&E
Travel management
Flexible travel processes
Zoho Expense gives the freedom to integrate with any travel management company or online booking solution and centralize all travel related communication, even for non-employees, athletes, and group travelers. Alternatively, the inbuilt booking feature provides industry-best rates and compliant options to reduce annual T&E spend significantly.
Expense management
Automated expense reports
With preconfigured rules, limits, and workflows, every process from receipt scanning to GSA-based per diem, expense report submission, compliance checks, auditing, approval, and accounting can be automated. Separate policies and workflows for non-travel related spend allow all spending to be automated and captured in one place.
Corporate cards
Integrated card programs
Whether it is a p-card, one card, travel card, or any other corporate card, transactions are automatically fetched into Zoho Expense. Users can simply tap the resulting notification on their mobile phones to attach a picture of the receipt and instantly complete creating the expense claim.
Expense accounting
Funding-source accounting
Zoho Expense ensures end-to-end tracking of spend by automatically allocating or splitting expenses across grants, cost centers, and research projects without the need to memorize account codes. Compliance and approval routing conditional to a particular grant or project or funding source ensures hassle-free accounting.
Budgets & analytics
Budget control and data
Apart from the usual budget options, Zoho Expense offers the unique ability to set budgets at a user level and exert micro control over spend. Budget threshold limits alert approvers of impending overruns, while blocking limits prevent spend from occurring once limits are exhausted. The analytics module provides actionable insights in real time and helps detect trends and cost-saving opportunities.
