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Free GST Invoice Generator
by Zoho Invoice
What is an invoice?
An invoice is a statement delivered to a buyer to tell them what they owe for a good or service. It contains all the necessary information relating to a purchase, such as the seller's and buyer's information, products purchased and their prices, the payment due date, and other relevant information. Maintaining invoices helps businesses stay transparent with their customers about their pricing and payment expectations. It not only helps them track income but also comes in handy when filing taxes.
How to create an invoice using an invoice generator
Creating professional invoices with a free invoice generator is now easy. Follow these steps to create an invoice that aligns with your brand identity.
Step 1
Select the color theme and invoice format (Standard, Spreadsheet, or Compact) in which you wish to display your invoice. Once done, upload your business logo so your invoices reflect your brand's image.
Step 2
Fill out the essential details like your business name, business address, customer contact information, invoice number, invoice date, and the payment due date.
Step 3
Enter the details of the sale items in the Item description table, and the invoice generator will automatically calculate the rates as you input the item quantities. You can also provide additional notes and terms and conditions in the Notes and Terms and Conditions section.
Step 4
After entering all the necessary details, click Download/Print to download or print the document, or click Save Online to save and access the invoice later from anywhere using Zoho Invoice.
Invoice format
A usual business invoice contains the following components:
The business's logo, name, and address; and the customer's contact information.
The invoice number, invoice date, and the due date
The item names, descriptions, quantities, and rates.
The subtotal, taxes, and total amount that needs to be paid.
The notes and terms and conditions section.
Business Information
The business's logo, name, and address; and the customer's contact information.
Invoice Details
The invoice number, invoice date, and the due date
Itemized List
The item names, descriptions, quantities, and rates.
Payment Summary
The subtotal, taxes, and total amount that needs to be paid.
Notes and Terms
The notes and terms and conditions section.
What elements should an invoice include?
Business logo
A business logo is a unique symbol that represents an organization. Adding a business logo to your invoices not only reinforces your brand's identity among your customers but also projects your business as a legitimate one.
Invoice number
Businesses might send out huge volumes of invoices. In such cases, tracking each invoice becomes a tedious task. This is where an invoice number comes in handy. An Invoice number is a sequential number that uniquely identifies each invoice. Sequentially numbering each invoice helps businesses track a specific transaction.
Business name
This is the name that your organization goes by. Having your business name and address on your invoice not only makes it easy for your customers to communicate with you but also reassures them that they are dealing with a credible business.
Product description
A product description is a compelling marketing copy that showcases all the information of the product. This may include details like the product's size, dimensions, color, and other information. Describing the product in your invoices gives your customers a clear idea of what they are buying.
Invoice date
The invoice date is the date in which an invoice is issued. Apart from this, an invoice also contains the payment due date, which is the date by which a customer should pay the invoice.
Terms and conditions
Terms and conditions are a set of rules that both the buyer and seller should abide by. These rules might define the payment terms, late fees, or explain the return and refund policies for goods or services.
Frequently asked questions
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What is a bill of supply?
A bill of supply is an invoice generated by a GST registered business owner when he sells GST exempt goods or services, or when he is registered under the Composition Scheme.
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What is a proforma invoice?
A proforma invoice is an estimated invoice sent by the seller to the buyer to inform the buyer about the sale of goods and their prices. It's either sent along with the deliverables or before they are shipped. Learn more
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What is a GSTIN and how can I get one?
GSTIN is a unique 15 digit identification number given to a taxpayer who registers themselves under the GST law in a particular state in India. Check out more details in this link.
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How are interstate and intrastate transactions treated under the GST?
In case of intrastate transactions, two taxes; Central GST(CGST) and State GST(SGST) are collected by both Central and State Government. If it is an interstate transaction, a combined tax called Integrated GST (IGST) is collected by the Central Government.
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What is the time limit to issue invoices in the GST system?
For services, the tax invoice must be issued within 30 days from the date of the service rendered.
For goods, it involves two criteria. The invoice must be issued before or at the time of removal of goods (if the supply involves the movement of goods from once place to another), or the invoice must be issued on or before the delivery of goods (if the supply does not involve physical movement of goods from one place to another). -
How many copies of invoices are required under the GST?
If you are selling goods, you need to produce 3 copies (one for your customer, one for the transporter of goods, if the sale involves movement of goods, and one for your own records). If you are providing a service, you need to produce 2 copies (one for your customer, and one for your own records).
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What is HSN Code, and SAC?
The Harmonized System of Nomenclature (HSN) is an internationally accepted method of naming, classifying and identifying products. HSN code is used to classify goods to compute GST. Each product has a unique HSN code, which must be mentioned on the invoice.
Service Accounting Codes (SAC) is a unique code provided for recognition, measurement and taxation of services, which must be mentioned on the invoice. -
What is place of supply under the GST?
Place of supply under the GST is the location of the buyer or receiver of the goods or services. Check out more details on supply under the GST.
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What is reverse charge?
In the reverse charge mechanism, the buyer or the receiver of goods or services is liable to pay taxes instead of the seller. Click here to learn more about reverse charge.
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What is mixed and composite supply?
Mixed supply under GST is when a taxable person combines two or more individual goods or services and sell it for a single price. Each of these items can be supplied separately.
Composite supply under GST means if a supply is comprising two or more goods or services that are naturally bundled and sold together. These items cannot be sold separately.
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