Accounting Software Features | Zoho Books

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All Features

RECEIVABLES

Simplify Receivables, Streamline Cash Flow

Optimize your receivables process for consistent cash flow management. Streamline invoice generation, effortlessly track payments, and manage outstanding amounts.

Sending quotes, invoices, and sales orders from Zoho Books accounting software

Rapidly create quotes with minimal effort

Quickly create and send professional, personalized, and branded quotes from anywhere using your phone or desktop, and lock deals sooner.

Create professional invoices

Automate invoice creation for precise tax calculations and enhance brand value with custom branding. Expand globally with multi-currency and multilingual invoicing. Creating recurring invoices automatically to ensure timely payments from regular transactions.

Perfecting sales order fulfillment

Streamline order to cash process with robust sales order functionalities. Cash in by converting sales orders to invoices, and if low on stock, easily convert any sales order to a purchase order to replenish your stock.

Accept online payments

Enhance your client experience by providing online payment convenience through payment links or the client portal. Set automated reminders at intervals of your choosing to ensure timely payments from customers.

Optimize sales with sales approvals

Easily implement single or multi-level sales approvals to prevent any unauthorized sales transactions and minimize errors in your invoices, sales orders, quotes, and credit notes.

Partial invoicing with progress invoices

Partially invoice your quotes with custom amounts for each line item, enabling your customers to make proportional payments throughout the course of your service or item delivery.

Manage retention payments

Zoho Books enables your customers to withhold a portion of the invoice amount based on an agreed retention rate. The retained amount is tracked separately, ensuring transparency until the contract terms are fulfilled.

Automate revenue recognition

Ensure accurate financial records by deferring revenue and recognizing them as and when your products and services are delivered based on the frequency you define with automated revenue recoginition capability in Zoho Books.

PAYABLES

Control spending with effective payables management

Have a command over your payables and vendor relationships. Manage vendor bill payments, track outstanding amounts, and easily record any incurred expense.

Vendor bills management and expenses tracking with Zoho Books accounting software

Manage Vendor Bills

Know exactly what you owe to whom. Convert vendor invoices to bills, record full or partial payments, apply vendor credits, and track the status of all your vendor payments seamlessly.

Streamline your purchase order workflow

Streamlines your purchasing process and strengthens vendor relationships, offering clear insights into orders, tracking deliveries and payments, and ensuring optimal inventory levels at all times.

Simplify expense tracking

Ditch the shoebox and capture all your business expenses digitally. Auto-scan expense receipts, set recurring expenses, and categorize them for better insights into your business spend.

Store documents centrally

Easily organize and access important documents for your business. Attach receipts to expenses or bills, enable auto-scan for quick transaction creation, and sort documents into custom folders for quick access.

Reconcile & validate bills

Match bills with purchase orders and receipts. Get notified about price and quantity mismatches and ensure you pay only for what you receive.

Verify purchases with purchase approvals

Control and streamline purchases as you ensure accurate and prompt payments to your vendors by setting up single or multi-level purchase approval to bills, purchase orders, and vendor credits.

TAX COMPLIANCE

Navigate the complex world of compliance with confidence

Track sales tax and payments made to your vendors for 1099 and generate timely sales tax and 1099 reports.

Zoho Books for tracking tax

Sales tax

Easily track tax exemptions, and payments that you owe to the state tax authority and generate accurate sales tax liability reports.

Form 1099 e-filing & W-9 Management

Collect and manage W-9 forms, track 1099 vendor payments, and generate 1099-MISC and 1099-NEC forms instantly. Easily distribute 1099 forms and simplify e-filing with direct IRS filing, IRIS-compatible exports, Tax1099, and Yearli integrations.

BANK RECONCILIATION

Seamlessly sync your bank with your books

Achieve perfect balance between your books and the bank statement with the bank reconciliation module. Bring transactions from multiple credit cards and bank accounts automatically or manually, and match the right transaction with our intelligent matching algorithm. Streamline bank reconciliation and save precious time!

Bank reconciliation, bank feeds, and bank connect on Zoho Books

Connect bank feeds

Get bank feeds flowing into Zoho Books automatically or manually import bank statements to populate bank transactions ready for seamless reconciliation with your business transactions.

Auto-categorize and Match transactions

Categorize and match transactions manually or let Zoho Books' Bank Rules automatically categorize bank withdrawals and deposits.

Streamlined Reconciliation

Close books faster with Zoho Books' reconciliation, ensuring perfect synchronization of bank accounts and business transactions. .

INVENTORY

Efficient inventory and stock management

Track every item in your inventory with precision to efficiently maintain stock and promptly fulfil orders.

Track inventory and manage items and stock on your accounting software

Manage items

Maintain an organized inventory by clearly defining each item, including its cost and sale prices, quantity units, SKUs, product photos, and stock levels.

Create Price lists

Create customized price lists for your items with markups or discounts and associate them to sales or purchase transactions as required.

Restock proactively

Avoid stockouts by setting reorder points and receiving alerts before stock levels dip. Instantly send purchase orders to preferred vendors for efficient restocking.

Make Inventory Adjustments

Promptly make inventory adjustments in stock quantity or stock value for damaged/missing products or reevaluated prices, ensuring accurate records.

Advanced Inventory Control

Unlock advanced modules like composite items, item groups, packages, shipments, and bulk adjustments.

Inventory for eCommerce

Seamlessly synchonize inventory levels in your online sales channels & shopping carts including Amazon, Etsy, eBay, Shopify, and Zoho Commerce by connecting with Zoho Books.

PROJECTS ACCOUNTING

Transform time into profits with projects and timesheets

Zoho Books empowers you to take on projects, set project budgets, assign project tasks, and easily bill your clients. Gain insights to optimize your projects for maximum profitability.

Manage multiple projects and track project tasks, timesheets, and budgets on Zoho Books.

Project budgeting

Add cost and revenue budgets in your project to analyze estimated and actual income earned or expenses incurred. Additionally, set budgets for tasks, staff, or total hours spent. Generate comprehensive Budget vs Actuals reports for evaluating projects.

Project Timesheet and approval

Allow staff to log their time directly on Zoho Books using the timer, accessible via the web app, browser extension, mobile app, or smartphone widget. Set internal and customer approval for timesheets before billing them.

Project Billing and Expenses

Accurately invoice your client for the projects you undertake and track every penny spent on a project, billable or non-billable. Bill customers based on the total cost, hours spent, tasks performed, and expenses incurred. Easily raise project retainer invoices too.

Project profitability

Leverage the project profitability report to identify high-profit projects and optimize resource allocation for improved efficiency and profitability.

Payroll

Unified accounting and payroll mastery

Experience the power of integrated payroll processing and accounting. Handle employee pay runs, tax compliance, and seamlessly integrate all your financials within one comprehensive platform.

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REPORTS

Make informed business decisions with comprehensive reports

Stay on top of finance and business operations with 70+ built-in and customizable reports and advanced analytics to understand the past, present, and future of your business performance.

Key financial reports available on Zoho Books.

Business financial reports

Run key business key business reports ranging from profit and loss, cash flow, and balance sheet to understand business performance. Compare trends across different periods or divisions in the business financial reports instantly.

70+ built-in reports

Browse from a range of reports covering all business operations from sales, expenses, and purchases to inventory, projects, accounts, and taxes. Up-to-date and readily available for your convenience.

Tailor reports to your requirement

Create custom reports tailored for your unique business needs by changing the relative date range, adding or removing columns, and applying filters. Click and view this custom report anytime to access updated and tailored insights instantaneously.

Generate divisional reports with reporting tags

Use reporting tags on contacts, items, and transactions to easily generate divisional reports. The reporting tags are particularly useful when dealing with multiple cost centers, revenue streams, different areas of business interest or operations.

Share reports with stakeholders

Share reports by exporting them in both PDF and spreadsheet formats, protect them with a password if required, and set up scheduled emails to send reports to select individuals periodically. Additionally, grant specific access to reports for your users as needed.

Advanced Business Intelligence

Take reporting to the next level with Zoho’s business intelligence tool. Zoho Books integrates with Zoho Analytics to let you create advanced reports and dashboards.Make intelligent financial decisions with cross-functional data or consolidate financials from multiple businesses.

COLLABORATION

Unified collaboration addressing everyday accounting needs

Foster collaboration between your team, customers, suppliers, and accountants. Easily communicate, collaborate on tasks, and share insights—all in a single platform.

Collaboration on chat, tasks, and customer portal with Zoho Books.

Improve customer experience

Elevate brand perception with a dedicated self-service customer portal. Invite customers to accept quotes, review transactions, and make online payments.Negotiate in the comments, and speed up your quote-to-cash process.

Empower vendor collaboration

Improve vendor communication with a dedicated vendor portal for your suppliers. Your vendors can receive purchase orders, track bill payment status and communicate with you real-time. Uploaded invoices can be converted to Bills in Zoho Books.

Simplify accountant collaborations

Invite your accountant in Zoho Books to access real-time data. From handling journal entries and base currency adjustments to reconciliation and generating reports accountants can effortlessly manage your books from anywhere.

Enhance team collaboration

Foster team collaboration and level-up task management. Communicate on transactions and tasks via voice, video, or screen sharing calls. Assign, prioritize, and monitor accounting tasks. Tag them with contacts, items, transactions, or journals for context.

FOR ACCOUNTANTS

Expert help for accurate books

Join Zoho Books organization as an accountant to manage books for businesses from anywhere!

Manage chart of accounts, journals, and transaction period locking.

Organized Chart of Accounts

Keep track of financial activities in your general ledger with a well organized chart of accounts. Add new sub-accounts within assets, liabilities, equity, income, and expense categories as needed.

Manual Journal Entries

Use manual journal entries to record those unique account credits and debits that are not associated with your regular sales and purchase transactions like non-routine adjustments, asset depreciation, bad debts, or acured expense.

Fixed Asset Management

Streamline your asset tracking with Zoho Books. Auto-calculate asset depreciation, track asset life cycles, manage disposals and access detailed reports for smarter financial decisions.

Base currency adjustments

Adjust for fluctuating exchange rates using base currency adjustments to learn the profit or loss incurred in transactions involving foreign exchange.

Budgeting Made Simple

Set targets or forecast business performance by easily setting meticulous budgets for income, expenses, and other accounts. Access budget vs. actuals report for valuable insights.

Transaction locking

Nearing audit or tax filing date? Lock transactions in Zoho Books by specifying an end-of-period lock date to prevent unauthorized changes to the books.

Zoho Practice

Zoho Practice is a practice management software for accounting firms to streamline tasks and manage Zoho Books clients.

Workflow Automation

Accounting automation for maximum efficiency

Automate high-volume tasks : Leverage recurring expenses, invoices, or bills. Convert quotes to invoices or create bills from purchase orders. Establish payment reminders, and auto-charge cards for efficient payment collection.
Trigger workflow : Easily create and trigger unique business workflows to notify, update, or validate information. Maximize security, visibility, and day-to-day efficiency.

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Customization

Customized solutions for your unique needs

Craft customized processes that cater specifically to your unique business requirements. With personalized settings, custom fields, custom templates and custom reports, you can adapt our system to suit your business needs.

Customizing Zoho Books app for your business.

SCALE GLOBALLY

Go global with Zoho Books

Easily manage customers and vendors across the globe. Use the right currency, the right language, and the right format in transactions and communications. Zoho Books is designed for users worldwide to manage businesses beyond borders.

Use preferred language and currencies on Zoho Books, and simplify currency exchanges.

Handle multi-currency transactions

Manage global customers or vendors with Zoho Books' multi-currency support, managing transactions in multiple currencies for clients worldwide.Meanwhile, Zoho Books records transactions in your base currency, calculating the exchange rates automatically.

Select language preference

Zoho Books is available in 22 languages. Select a language for your interface based on your business location. Send transaction documents, create email templates, and setup self-service portals in the preferred language of your diverse customers and vendors.

Built for teams spread across the globe

Whether managing finances from a corner office or a home office, Zoho Books ensures collaboration and accessibility for remote users and your accountant, fostering efficient and connected global financial operations.

INTEGRATIONS

Elevate your efficiency with our array of seamless integrations.

Connect effortlessly with payment gateways, third-party applications, Zoho apps, and partner banks to supercharge your accounting operations, propelling productivity to unprecedented heights.

Use preferred language and currencies on Zoho Books, and simplify currency exchanges.

ACCOUNTING ACROSS DEVICES

More ways to access Zoho Books

Get native Zoho Books apps designed for your desktop, mobile, tablet, and smartwatch. Download from Microsoft Store, Play Store, or App Store today, and do accounting-on-the-move!

SECURITY & PRIVACY

Data security and privacy at the core of our growth philosophy

At Zoho, your security and privacy come first. With Zoho Books, you get the best of both worlds—robust data protection and compliance with industry-leading privacy standards.

Ensuring security with powerful features and compliance.

User roles

Choose from predefined user roles or tailor permission by defining custom roles on Zoho Books. Control access to modules to ensure data security and accountability.

Audit trail

Track all transactions and changes on Zoho Books with the tamper-proof audit trail feature. Access a comprehensive audit trail and activity report or drill down on the history of any contact, item, or transaction to learn who did what and when.

PCI

Zoho Books is PCI-DSS Level 1 certified and encrypts your customers' sensitive personal and payment information.

HIPAA

Stay HIPAA compliant with Zoho Books by safeguarding the integrity of protected health information.

EU GDPR

Be equipped to securely collect, store, and process your customer’s data in accordance with the GDPR compliance using Zoho Books.

What's next

Here's what our customers are saying about us

I switched from QuickBooks to Zoho Books because it's incredibly user-friendly. Zoho Books has simplified our financial processes, especially with features like inventory management integrated with CRM. The platform is well-crafted and efficient, perfect for our small company. Plus, their customer service is fantastic. I trust Zoho Books.
Mathew O'Brien
ECM MEDIA LLC
Creating quotes, acquiring signatures, processing payments, and reporting revenue and taxes has gone from slow and arduous tasks to effortless tasks! Zoho Books does everything its counterparts do but is more customizable. Their customer service team goes above and beyond and is almost always available, all at a fraction of the cost compared to its competitors.
Justin Kase Conder
JKase Inc, USA

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