Multiple Sales Pipeline for Travel Industry

Objective: Manage and track bookings for different trips and automate sales activities based on the position of the lead in the sales process.

Scenario: A tourism company offers three different types of trip: international cruises, destination tour packages, and domestic road trips. They receive inquiries through the company's website, emails, agents, and phone calls. Depending on the type of trip, the traveler moves through the following sales stages:

International cruise bookings:

 

Inquiry received

Request quote

Quote sent

Negotiation

Booking approved or canceled

Payment received

Booking closed

Destination tour packages:
Domestic road trips:

The company creates a sales pipeline to keep track of the booking cycle and generate a quarterly report to find the trips that have the highest number of bookings.

So what's the problem?

Using a single pipeline for all types of bookings makes it difficult to:

  • Track individual bookings and performing actions based on pipeline stage
  • Quantify the average conversion rate due to skewed statistics.
  • Make accurate forecasts based on key sales metrics like the total number of deals in the pipeline, the average size of the deals, the average lifetime of a deal before it’s closed, and the percentage of deals that are likely to close.
  • Focus on sales-ready and high value leads due to lack of clarity in the sales data.

Let's see how creating different pipelines can solve their problem.

Solution

As each trip follows different sales stages, creating separate pipelines will help users to:

  • View progress of each booking.
  • Take steps to avoid stagnating of bookings at a particular stage.
  • Automate sales activities at each stage to speed up booking closures.
  • Make sales decisions promptly based on the stage of a booking
  • Monitor sales velocity by determining the average time taken to close a deal.
  • Troubleshoot delays in conversion from one stage to the next.
  • Find the highest value deals and focus on closing them quickly.

Now that you understand the benefits of multiple pipelines, let us proceed with creation of multiple pipelines. Below are the pre-requisites to setup the CRM account.

  • Pre-requisites
  • Pipelines for different booking types
  •  
Create custom fields in the Bookings module

Add fields to store information like the date of travel, booking type, payment mode, accommodation details, etc. as provided in the table below.

Tip: If needed, you can rename some of the system-defined fields. You can also rename the deals module to Bookings, if needed.

1. Under Setup > Customization > Modules > and click the Deals module to open the layout editor.

2. Drag and drop New section to the layout.

3. Drag and drop the following fields to the new section.

Section name: Customer details
Field nameField typeSpecific properties

First name

Single line

Mandatory

Last name

Single line

Mandatory

Email address

Email

Mandatory

Last name

Single line

Mandatory

Correspondence address

Multi-line

Mandatory

Contact number

Phone

Mandatory

Section name: Cruise Booking
Section name: Destination tour package
Section name: Domestic road trip

Create layout rule

As customer inquiries for all three trips are captured in the Deals module, we should create layout rules so that only the fields which are relevant to the relevant booking type are shown. 

For example, the fields for cruise booking will be shown when the booking type is selected as cruise booking. Read more about layout  rules here.

  • 1. Navigate to Setup > Customization > Modules and Fields.
  • 2. Choose the Bookings module, click the More icon, and then click Layouts.
  • 3. Click Layout Rules and then + New Layout Rule.
  • 4. Enter the following details in the New Layout Rule pop-up:
Rule nameShow booking type

Description

Only show fields specific to one booking type

Select the layoutStandard
Choose primary fieldsBooking Type
Condition to initiate the ruleBooking Type is "International Cruise"
Trigger an actionShow sections > Cruise booking details
Choose an optionBooking Type is "Destination Tour Package"
Trigger an actionShow sections > Destination tour package details
Choose an optionBooking Type is "Domestic Road Trip"
Trigger an actionShow sections > Domestic road trip details

msp

  • International Cruise Booking
  • Destination Tour Package
  • Domestic Road Trip
  •  
Part 1. Create deal or booking stages for International Cruise Booking

The booking stages for International Cruise must be added to the Bookings or Deals module.

  • 1. Navigate to Setup > Customization > Modules and Fields > Deals.
  • 2. Click the More icon and select Stage Probability Mapping.
  • 3. Click on the existing deal stage fields and edit their values.
    You can click on the + icon to add new fields.
  • 5. Enter the probability value, forecast type, and forecast category as shown in the table below:
Deal StageProbability (%)Forecast TypeForecast Category

Inquiry received

70

Open

Pipeline

Request Quote80OpenPipeline
Quote sent90OpenPipeline
Negotiation95OpenPipeline
Booking approved95OpenPipeline
Booking canceled45Closed LostOmitted
Payment received95OpenPipeline
Booking closed100Closed wonClosed
Part 2. Build the sales pipeline
Part 3. Additional configuration for automating the sales activities
Part 1. Create deal or booking stages for Destination Tour Package

The booking stages for Destination Tour Package must added to the Bookings or Deals module.

  • 1. Navigate to Setup > Customization > Modules and Fields > Deals.
  • 2. Click the More icon and select Stage Probability Mapping.
  • 3. Click on the existing deal stage fields and edit their values.
    You can click on the + icon to add new stages.
  • 5. Enter the probability value, forecast type, and forecast category as shown in the table below:
Deal StageProbability (%)Forecast TypeForecast Category

Inquiry received

90

Open

Pipeline

Create Quote95OpenPipeline
Quote sent95OpenPipeline
Booking confirmed95OpenPipeline
Booking canceled45Closed LostOmitted
Payment received100OpenPipeline
Booking closed100Closed WonClosed
Part 2. Build the sales pipeline
Part 3. Additional configurations for automating the sales activities
Part 1. Create deal or booking stages for Domestic Road Trip

The booking stages for Domestic Road Trip must added to the Bookings or Deals module.

  • 1. Navigate to Setup > Customization > Modules and Fields > Deals.
  • 2. Click the More icon and select Stage Probability Mapping.
  • 3. Click on the existing deal stage fields and edit their values.
    You can click on the + icon to add new stages.
  • 5. Enter the probability value, forecast type, and forecast category as shown in the table below:
Deal StageProbability (%)Forecast TypeForecast Category

Inquiry received

90

Open

Pipeline

Prepare itinerary90OpenPipeline
Customer review95OpenPipeline
Revise itinerary95OpenPipeline
Invoice and quote generated95OpenPipeline
Payment received100OpenPipeline
Booking closed100Closed WonClosed
Part 2. Build the sales pipeline
Part 3. Additional configurations for automating the sales activities

You have successfully built multiple sales pipeline for managing different types of travel bookings.