At Zoho, we have always worked hard in tackling the most complex challenges head-on to make life easy for businesses worldwide. When it comes to payroll, after successfully helping businesses navigate the intricacies of Payroll in India and the UAE, we’re excited to bring our expertise to the USA. Covering all 50 states, Zoho Payroll is built to automate payroll end-to-end and also tightly integrate with dependent systems to ensure you finish payroll in minutes and not hours.
Automated payroll, across all 50 states
Every business needs payroll software - but not all businesses are built equal. To simplify payroll, you need systems built with your needs in mind, and that's exactly what Zoho Payroll does. From onboarding to employee exit, Zoho Payroll keeps the entire process organized and efficient. You can accommodate diverse compensation structures based on your needs, finish payroll in a few clicks, send salaries, and automatically generate pay stubs online with a thorough breakdown of salary, overtime, federal and state tax withholdings, benefit deductions, and adhoc payments.
Compliance by design - Automatic tax filing and returns - federal, state, and local tax laws
Each state in the US contains its own unique and challenging labor laws and tax regulations. Adhering to the right set of financial laws and local regulations is a complex task in itself. With Zoho Payroll, businesses stay confident of making accurate tax deductions. Changing tax laws, customized pay runs, multiple salary components, and any factor that modifies the tax calculation are handled admirably.
However, the complexity extends beyond just deducting the right tax, on time. The IRS collected 23 Billion in additional tax payments for failure to pay taxes on time. Through Zoho Payroll, you can pay federal, state, and local taxes online, and ensure that all due taxes are paid on time with timely reminders acting as your guiding light.
Natively built. Deeply inter-connected ecosystem
There are over 5,700 payroll software in the USA. However, only a handful of systems are deeply connected with all the inter-connected departments that have to directly work with payroll like accounting, travel and expense reimbursements etc. Even smaller subsets have systems that are natively built to manage all aspects of Payroll. Zoho Payroll draws its might from the ever-evolving Zoho ecosystem - with natively built apps like Zoho Books, Zoho Expense, and Zoho Practice speaking to each other and with Zoho Payroll, you can eliminate coordination between multiple vendors driven by varying business philosophies.
Benefits management - Employee well-being, well taken care of.
You can manage employee benefits like healthcare, retirement savings, and paid time off with Zoho Payroll. You can deduct contributions for 401(k) and 403(b) retirement plans, allow employees to contribute pre-tax earnings to health savings accounts (HSA), and Flexible Spending Account (FSA). Added to this, you can also handle deductions for medicare and social security, along with tracking paid time off for employees. All this managed like clockwork during every payrun, regardless of the scale of your organization.
Enhanced Integrity for diverse payroll operations
Payroll applications contain a lot of PII and sensitive information, but the payroll process demands multiple teams in your organization to work together at a time. With fine-grained user roles and permissions, Zoho Payroll presents the same interface, but lets your payroll staff see only what they need to, based on roles. This helps you to differentiate roles played by each department to eliminate unauthorized access yet collaborate easily. In addition to this, all sensitive payroll data is encrypted and password protected so you can distribute payroll forms that are highly secure.
Reports that are practical and insightful
With real-time data being visible through reports, all it needs is a click to understand the overall payroll cost, tax-liabilities, and your organization's payroll health in general. Zoho Payroll also allows you to get audit ready with automatically generated reports that deliver actionable insights about your payroll. The data can be exported in multiple formats to produce instant insights between the HR, Payroll, Finance, Auditors and other closely working teams to help in better decision-making.
Digitization through employee self-service
A key part of solving the personalization challenge is ensuring your HR and payroll department's technology adapts to the devices your employees use on a daily basis. Mobile-based self-service systems should allow employees to access pay stubs, check their salary revision history, benefits contributions they've made. Zoho Payroll comes with natively built iOS and Android mobile apps that allow employees to address important things in their work-life right from where they are.
Built to scale: From startups to established organizations
As your business expands, Zoho Payroll will seamlessly adapt to support the growing needs of your workforce without the need for complex upgrades. Whether you have five employees or 5000, the platform can handle large volumes of payroll data to make sure you process payroll accurately and instantly without compromising on performance.
Try our free trial
Explore Zoho Payroll's complete capabilities through a 14-day free trial by signing up for the product here.
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