Information is the new currency. More than ever, safeguarding sensitive data is now paramount. A data breach can not only damage a company's reputation but also lead to significant financial loss and legal repercussions.
Passwords are often the first line of defense, yet they're also one of the most common weak points. According to one study, 3 in 10 users have been victims of data breaches due to weak passwords. Below are some reasons why passwords can be vulnerable:
- Weak passwords: Many people still rely on easy-to-guess passwords like "password123" or "qwerty."
- Password reuse: Using the same password across multiple accounts can have catastrophic consequences if one account is compromised.
- Phishing attacks: Cybercriminals often trick users into revealing their passwords through deceptive emails and websites.
- Data breaches: Large-scale data breaches expose millions of passwords, making them vulnerable to brute-force attacks.
But your passwords don't have to be vulnerable anymore. Zoho Vault is now a part of Zoho Workplace, bringing advanced password management to enhance security while maintaining the simplicity and efficiency that businesses expect. Zoho Vault Standard is now included at no extra cost as part of your Zoho Workplace subscription.
This addition empowers organizations to collaborate securely and protect sensitive data—all from within the Zoho Workplace suite.
A brief intro to Zoho Vault
For personal use, teams, and large enterprises, Zoho Vault is a secure password manager for everyone that safely manages passwords and other sensitive information.
For over a decade, Zoho Vault has been at the forefront of password management, constantly evolving based on the needs and expectations of the users. From startups to enterprises, Zoho Vault has earned the trust of thousands of businesses worldwide.
What Zoho Vault offers
Zoho Vault Standard is a comprehensive password management tool that offers:
- Centralized password storage: Store all of your business passwords securely in an encrypted digital vault.
- Secure sharing: Share passwords with team members without compromising their security.
- Security dashboard: Keep an eye on any weak passwords at work and at home, and enhance your overall password security with ease.
- Password autofill: Log into your favorite websites using the Vault browser extension.
- Automated password policies: Enforce strong password policies to reduce risks.
- Cloud data backup: Periodically send an encrypted copy of your passwords from Vault to your business's cloud storage account.
- IP-based restriction : Specify the IP addresses and IP ranges that can access your organization's Vault to allow access only for employees using trusted IPs.
And there's much more. With Zoho Vault, your digital assets are safe and sound, without all of the hassle of remembering a million passwords.
The need for a password manager
Believe it or not, 70% of weak passwords can be cracked by hackers in less than a second using simple brute force attacks. One study found that "123456" and "admin" are the most frequently used (and reused) passwords worldwide—each of them was used over 4 million times globally in 2023.
To enforce robust password security, leading cybersecurity authorities like the National Institute of Standards and Technology (NIST) and other international standards bodies strongly advocate for the use of password managers. Here's why:
1. They mitigate the risk of weak passwords
NIST guidelines emphasize the importance of strong, unique passwords for each account. Password managers address this by generating and storing strong, unique passwords for each of your accounts, significantly reducing the risk of compromise.
2. They combat password reuse
Using the same password everywhere is a huge security risk. That's like using the same key for your house, your car, and your office. Not a good idea.
If one account is breached, attackers gain access to a multitude of other services. Password managers eliminate this risk by ensuring each account has a distinct, unbreakable password.
3. It enhances the user experience
Let's be honest, typing those crazy-long, super-secure passwords for every single site gets frustrating. Password managers seamlessly integrate with browsers and applications, allowing for one-click logins and streamlining the user experience.
4. It addresses the human factor
Humans are prone to errors. Password managers minimize the risk of human error by eliminating the need to remember and manually type complex passwords.
5. It helps you stay ahead of evolving threats
Password managers provide a robust and adaptable defense mechanism against emerging threats. This keeps your digital defenses strong, even when the bad guys come up with new tricks.
How does Zoho Vault achieve data compliance?
Zoho Vault plays a crucial role in helping organizations achieve and maintain data protection compliance. Here are a few capabilities:
1. Secure authentication
Strong password management: Zoho Vault encourages the use of strong, unique passwords for each account, significantly reducing the risk of unauthorized access.
Multi-Factor Authentication (MFA): By enforcing MFA, Zoho Vault throws an extra lock on the door, making it significantly harder for attackers to gain access to sensitive data, even if their password cracking attempts are successful.
2. Robust data encryption
All data stored within Zoho Vault is encrypted both at rest and in transit. This ensures that even if the data is intercepted, it remains inaccessible to unauthorized parties.
3. Role-based access control (RBAC)
RBAC allows administrators to define specific roles and permissions for each user, ensuring that only authorized personnel can access sensitive data. This granular control aligns with the principle of least privilege, a cornerstone of data protection regulations.
4. Audit trails
Zoho Vault maintains detailed audit trails of all user activities, providing a clear record of data access and modifications. This audit trail is like a detective's notebook, helping you easily demonstrate compliance and investigate any suspicious activity within your organization.
5. Data residency options
Zoho offers data centers in various regions, ensuring compliance with data localization requirements.
Zoho Vault also offers enterprise password management
Managing passwords for an entire organization can feel like a Herculean task. As stated above, weak or reused passwords pose significant security risks, while the sheer volume of login credentials can overwhelm even the most organized teams.
That's where Zoho Vault steps in, offering a streamlined and secure solution for enterprise password management.
1. Bulk user onboarding
You can integrate corporate identity stores like Active Directory (AD) and LDAP to instantly onboard users in bulk. You can safely import every employee in your organization to the enterprise password vault in no time.
2. Unique password creation
With just a few clicks, Zoho Vault generates strong, unique passphrases tailored to your requirements. Bolster your account security with passphrases that are virtually impossible for hackers to crack.
3. Single sign-on (SSO)
You can enjoy hassle-free logins to your favorite cloud applications. Integrate Vault with SSO solutions like Zoho OneAuth, OKTA, OneLogin, and secure every access.
4. Centralized admin controls
You can moderate user-related activities and customize user access by implementing fine-grained controls. Track user behavior, define password policies, and moderate other critical activities in your enterprise password vault.
5. Detailed reports
You can gain exclusive access to an extensive list of reports on user access, password hygiene, and sharing behavior of all users. Eliminate insider threats and always be on the green.
6. Password reset alerts
Regular password resets are a key component of many security and compliance standards. Zoho Vault's proactive alerts help enterprises maintain compliance with industry best practices and regulatory requirements.
7. Acquire passwords back anytime
You can ensure a smooth offboarding process by securely acquiring all business-related passwords from departing employees. Grant and revoke access to multiple users at any time based on project needs or suspicious user activities.
Take the driver's seat by regulating user access and gain complete control of all the activities in your enterprise password vault as and when required.
Practical scenarios
Let's dive into some real-world scenarios where Zoho Vault can be your digital knight in shining armor.
- Collaborative projects: A design team working on a client project can share design tool credentials without exposing passwords in chats and emails.
- IT management: IT admins can securely manage server and network credentials, ensuring no unauthorized access.
- Employee onboarding and offboarding: Automatically grant or revoke access to shared credentials when employees join or leave the organization.
As you can see, Zoho Vault isn't just about security; it's about streamlining your team's digital life.
The value for business
Adding Zoho Vault to Zoho Workplace offers businesses a cost-effective way to enhance security without needing a separate password management tool.
For a team of 50, investing in a standalone password management tool might cost hundreds of dollars annually. With Zoho Vault Standard included in Zoho Workplace, businesses get enterprise-grade password security as part of their subscription.
Collaborate with confidence
Whether you're a small business or an enterprise, this integration helps you secure your data, streamline access, and maintain control.
The inclusion of Zoho Vault in Zoho Workplace reflects our commitment to providing a secure and smooth work environment. With powerful tools for collaboration and now, robust password management, Zoho Workplace always aims to be the trusted choice for businesses worldwide.
Secure your workplace, empower your team, and focus on what matters most—your growth.
Excited to get started? Discover how to effortlessly implement Zoho Vault for your organization in our easy-to-follow guide. It's simpler than you might think!
Note: New Zoho Workplace users will receive Zoho Vault as part of their suite. Existing users will have Zoho Vault available within one week, following a phased rollout.
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