Back to Settings Overview

Currencies

In case your organisation sells products or provides services to customer from different countries, you can add those currencies and exchange rates you deal with, to your Zoho Invoice account.

---

Adding New Currency

To add a new currency, follow these steps:

• Click on the Gear Icon found on the top right hand side corner of the screen and click on More Settings. Click on Currencies.
• Click on the Add New Currency button on the top.
• Select the Currency Code from the drop down provided.
• As per the Currency Code you select, the Currency Symbol, Decimal Places and Format will be auto filled. You can change this according to your preference.
• Click Save to add the currency.

---

Edit Currency and Adding Exchange Rate

You can edit the currency by simply clicking on the desired currency row and make changes on the Edit currency pop up screen. For every currency you add, you have to provide an exchange rate for your base currency for calculation purpose. These exchange rates for each currency have to be added manually to your Zoho Invoice accounts at periodic times. Updated exchange rate entries will help in accurate calculation of currency gain or loss.

To update exchange rate for a currency, follow these steps

• Click on the Gear Icon found on the top right hand side corner of the screen and click on More Settings. Click on Currencies.
• On the Edit pop up, you can edit the data entered in the Edit Currency window or if you wish to add the exchange rate for that currency, click on the Add Exchange Rate button provided on the bottom, right hand side.
• In the exchange rate pop up window, click on the Date field and select the date for which the exchange rate is being entered.
• Enter the desired exchange rate.
• Click Save to add the exchange rate.

---

View Exchange Rates

To view a list of past exchange rates entered for a specific currency, click on the Gear Icon found on the top right hand side corner of the screen and click on More Settings. Click on Currencies. Scroll over the desired currency row and click on the view exchange rates button that appears.

This can be a good synopsis on the exchange rate fluctuations. You can also add a new exchange rate or delete an existing rate from this page as well.

---

Importing Exchange Rates

You can also import exchange rate instead of manually entering them. To import exchange rates, click on the Gear Icon found on the top right hand side corner of the screen and click on More Settings. Click on Currencies. Simply click on the Import Exchange Rates button provided on the top right hand side of the currencies screen and select a valid CSV or a TSV file to import it.

To import your Exchange Rates CSV or TSV file follow these steps.

• Select the relevant CSV or TSV file from your hard drive.
• Ensure that you select the correct character encoding type.
• Click Next to proceed with importing.

• A Map Fields screen that appears, map the fields mentioned in your import file with the fields of Zoho Invoice.
• Assign the appropriate title to the fields of the import file.
• Select the decimal type under the rate.
• In case you wish to save this preference for future imports, click on the check box.
• Click Next to proceed further.

• In the Preview window that appears, you can view a synopsis of information such as number of correct items that can be imported, no of records skipped and unmapped fields.
• Click on Import to finish importing the file.

---

Exporting Exchange Rate

To export Exchange Rate, click on the Gear Icon found on the top right hand side corner of the screen and click on More Settings. Click on Currencies and click on the Export Ex. Rates As button provided on the top right hand side of currencies screen, select from either CSV or XLS file format. Select a location on your computer to save the file.

---

Fetch Exchange Rates Automatically

Zoho Invoice allows you to automatically fetch the exchange rates for all the currencies that have been added in your organisation. The exchange rate will be fetched in real-time from our service provider Open Exchange Rates with respect to the base currency of your organisation. They provide real-time exchange rates for more than 165 world currencies.

Follow the steps below to enable this feature:

• Click on the Gear icon on the top right corner and select More Settings from the drop-down.
• Go to the Currencies section.
• Click on the Enable exchange rate feeds button to enable this feature.
  
• Confirm your action by clicking on OK in the pop-up that follows.
• Now whenever you create a transaction for an overseas customer with a different currency, the exchange rate will be automatically fetched and applied.
  

If you wish to disable this feature at any point of time, go to the Currencies section again and click on the Disable exchange rate feeds button.

---