Introducing Zoho Tables, your one-stop solution for transforming the video production process into a seamless workflow. In this blog, we’ll show you how Zoho Tables can empower your team to streamline your process, manage the different kinds of data, collaborate effectively, and bring your ideas to the screen. Zoho Tables offers the flexibility and the structure to manage any video project, regardless of size.
Setting up your Zoho Tables workspace
Now that we understand why Zoho Tables is a fantastic choice, let’s move on to setting up your workspace:
Create a base
Start by creating a base in Zoho Tables, which is essentially your project’s database. You can choose from various templates or create a custom one to match your video production requirements.
Create tables
Within your base, create different tables to manage various aspects of your video projects. Common tables include Production Management, Script and Storyboards, Asset Management, Talent and Crew, Budget Tracking, Location Scouting, and more.
Production Management
Create fields for the project name, client, start and end dates, and status. Link records to other tables for specific tasks, crew members, and equipment required for each project.
Production Calendar
A well-organized production calendar ensures that all your team members are on the same page. Within Zoho Tables, your production calendar will display project timelines, shooting schedules, and important milestones.
Script and Storyboard Management
Scripts, storyboards, and shot lists are the creative backbone of any video project, and Zoho Tables simplifies their management. Use tables to track script versions, scene descriptions, shot details, and any notes or revisions. Then attach script documents and storyboard images directly to Zoho Tables records for easy access and collaboration.
Asset Management
Easily track and organize all your assets in one place. Log details like asset location, condition, maintenance schedules, and link assets to relevant projects or teams. With Zoho Tables’ views and filtering options, you can quickly locate assets and ensure efficient resource management across your organization.
Talent and Crew Management
Successful video production relies on a well-organized crew and talent roster. Zoho Tables simplifies the management of this crucial aspect: Maintain a list of crew members and actors, including their contact information, availability, roles, and rates. Use Zoho Tables to schedule and manage crew and talent availability for shoots.
Expense Tracking
Log costs with line items for equipment rental, location fees, travel expenses, and more in one centralized location. You can categorize each expense by project phase and use formulas to calculate and monitor total project expenses, remaining budget, and any potential cost overruns. This ensures you have a clear, up-to-date financial overview throughout the production process.
Location Scouting
Selecting the perfect location for your shoot can be time-consuming, but Zoho Tables make it easier. Create a location scouting table to record potential filming locations, including location names, addresses, photos, and notes. Zoho Tables’ Gallery view helps visualize and compare location options.
Set up review and approval workflows
Manage timely reviews and approvals effectively by setting up workflows that minimize mundane tasks. Create fields for revision notes, approval status, and feedback from stakeholders. Automate notifications to alert team members when their input is required.
Collaborate better
Zoho Tables’ comment and collaboration features facilitate communication and decision-making. Use the comment feature to discuss and document decisions, updates, and changes related to each project, keeping all communication in one place for easy reference.
Zoho Tables is a powerful tool that improves how video production teams stay organized and efficient. With Tables, your video production team can elevate its organization, leading to smoother workflows, on-time deliveries, and ultimately, higher-quality video content.
Don’t let disorganization hold your team back—make the most out of Zoho Tables and take your video production to the next level!
Get started in 3 steps
Pick a template
Load the template in Zoho Tables
Customize it as needed