When does your company require human resource software?

The current generation of employees expects to work in an environment that has all the tech tools needed to automate and simplify as many routines as possible. Asking them to manually mark their attendance in spreadsheets or send emails every time they require time off is no longer an efficient, sustainable option. Since HR operations are performed by every employee, irrespective of their department, designation, or seniority, every organization should make it a point to invest in human resource software. About 80% of HR professionals believe that incorporating HR technology changed employee attitudes towards their organization. If this isn't convincing enough, here are four reasons why your company needs human resource software:

• HR teams spend most of their time on administrative tasks

You know your organization is ready to invest in human resource software when you and your fellow HR professionals spend half of your time creating and updating spreadsheets, following up with employees, maintaining physical records, and completing manual data entry. As most employees these days expect their HR teams to champion flexible practices and foster a healthy work culture, it's essential that HR teams free them from repetitive administrative tasks.

With human resource software, almost all routine HR tasks can be simplified, and most repetitive work can be cut down. For instance, if you are updating employee information in the software, the system is capable of identifying where else that particular information is present and can update it automatically. Similarly, whenever employees neglect to complete particular HR processes, the software can send out automatic reminder emails, saving you from sending countless followup messages. Plus, it has pre-designed templates so that managing paperwork becomes a breeze.

• Employees are working from different locations

Remote work is no longer a luxury reserved for only a few specific employees. This option has become one of the very crucial factors that employees expect as part of a flexible work culture. If you have employees working from different locations, outdated HR tech tools won't make the cut. Your HR team should not have to call or email employees and managers when they are not working under the same roof. This is where human resource software truly shines. Since it is cloud-based technology, you and your employees can complete all your HR operations online. You can onboard employees, train them, review their performance, collect crucial information, exchange documents, and empower them to collaborate with their peers remotely, all through the software itself.

• Your company lacks visibility into employee data

When you don't have a proper system to manage your HR operations, data will likely never be centralized for easy access. As a result, it'll become challenging for HR teams to track key metrics like absence score, training effectiveness, employee retention rate, etc. That's why it's crucial to centralize data, analyze it carefully, and draw the insights required to make meaningful decisions. This is where human resource software comes into play. The entire employee lifecycle can be managed with this software, and all relevant employee data can be stored securely in a single space.  The system's people analytics feature analyzes the data automatically and provides insights in the form of reports. These reports give clear visibility into each aspect of HR management.

• Managing audits and compliance is tiring

If you've been managing your HR operations manually, words such as compliance and audits can cause stress for you and your HR team. From interpreting the relevant labor laws and shaping suitable workplace policies around them, to managing HR operations in a way that complies with these policies, there are several tedious processes involved in ensuring compliance. Performing these actions manually can be super tiring and time-consuming.

With human resource software, managing compliance becomes painless, and your organization will be audit-ready all the time. Most human resource software vendors ensure organizations can manage HR operations in a way that aligns with the laws governing their region. All the records required for audits will be readily available in the system. In addition to this, because HR management involves sensitive employee information, human resource software has several features like single sign-on, multi-factor authentication, user access controls, and encryption to improve data security and privacy.

Adopting human resource software

Implementing human resource software for your workforce can help you automate HR operations, secure employee data, improve HR compliance, and help employees work more effectively. Overall, it's everything you'll ever need to achieve your HR goals.

Zoho People, our human resource software, optimizes routine HR tasks, facilitates employee development, keeps employees engaged, and helps you stay on top of your employee data. Learn more about Zoho People.