Mass Update API

The mass update feature allows you to update the values of specific fields for multiple records in territories or custom views in a module. This API is useful when you want to update the same field for all records in a module, territory, or a custom view.

In this API, the input contains the API names of the fields whose values you want to update, and the record ids, cvids(custom view IDs), or territory_id.

You can update up to 50,000 (fifty thousand) records using this API.

Mass update of records happens in two ways:

Scheduler type: When you specify custom view ID and territory ID, a job is scheduled in the background and the system returns a "job_id". Use this job_id in the GET request to get the result.
Non-scheduler type: When you specify the record IDs, system updates the records instantly. You can update a maximum of 500 records in a single API call in this type of mass update.

Mass Update Records

Purpose

To schedule mass update.

Endpoints

POST /{module_api_name}/actions/mass_update

Request Details

Request URL

{api-domain}/crm/{version}/{module_api_name}/actions/mass_update

Supported modules

Leads, Accounts, Contacts, Deals, Campaigns, Activities, Solutions, Products, Vendors, Price Books, Quotes, Sales Orders, Purchase Orders, Invoices, and Custom

Header

Authorization: Zoho-oauthtoken d92d4xxxxxxxxxxxxx15f52

Scope

scope=ZohoCRM.mass_update.UPDATE
(or)
scope=ZohoCRM.mass_update.{module_name}.UPDATE

Possible module names

leads, accounts, contacts, deals, campaigns, activities, solutions, products, vendors, pricebooks, quotes, salesorders, purchaseorders, invoices, and custom

Possible operation types

UPDATE - To schedule mass update

Sample Request

Curl Deluge

Copiedcurl "https://www.zohoapis.com/crm/v4/Accounts/actions/mass_update"
-H "Authorization: Zoho-oauthtoken 1000.8cb99dxxxxxxxxxxxxx9be93.9b8xxxxxxxxxxxxxxxf"
-d "@input.json"
-X POST

CopiedrecordIDList = List();
recordIDList.add("692969000000416006");
recordIDList.add("692969000000287129");
recordIDList.add("692969000000287038");


input1 = Map();
input1.put("Lead_Source", "Advertisement");

inputList = List();
inputList.add(input1);

params = Map();
params.put("data", inputList);
params.put("over_write", true);
params.put("ids", recordIDList);

response = invokeurl
[
	url :"https://www.zohoapis.com/crm/v4/Deals/actions/mass_update"
	type :POST
	parameters: params.toString()
	connection:"crm_oauth_connection"
];
info response;

In the request, "@input.json" contains the sample input data.

Request JSON Keys

cvidstring, mandatory when custom view fields or territory fields are updated
The custom view ID whose records you want to mass update
over_writeboolean, optional
Used when updating a multi-select picklist field.
Possible values - true: replaces all the multi-select picklist values with the value specified for mass update.
false: adds the specified value to the picklist.Default is false.
territoryJSON object, mandatory, when territory fields are updated
Used to update records in that territory.
Possible keys - id (string): The territory ID to update the records in that territory.
include_child (boolean): Boolean field to indicate whether you want to mass update the child territory records as well. Default is false.
idsJSON array, mandatory, when records are updated by IDs
Specify the IDs of the records you want to mass update.

Sample Input

CopiedWith cvid and Territory ID
{
    "data": [
        {
            "Industry": "Education"//field to be updated
        }
    ],
    "cvid": "554023000000091515", //custom view ID to mass update records in that custom view
    "territory": {
        "id": "554023000000430409",//ID of the territory to mass update records in that territory
        "include_child": true //include child territory records for mass updation
    }
}

With Record IDs in the Input 
{
    "data": [
        {
            "Lead_Source": "Advertisement",
            "Type": "Existing Business",
            "Languages_Known": [
                "English",
                "Spanish"
            ]
        }
    ],
    "over_write": true,
    "ids": [
        "554023000000497007",
        "554023000000497021"
    ]
}

In the sample input with record IDs, "Languages_Known" is a custom multi-select picklist in the Deals module.

Response JSON Keys

codestring
Indicates the status of mass update
detailsJSON object
Specifies the "job_id" (for scheduler type), modified time and the name and ID of the user who modified the record (for non-scheduler type).
created_timeDate Time in ISO8601 format
Specifies the time period when the record was created.
idstring
Specifies the unique ID (record ID) of the record that was updated.
Created_ByJSON Object
Specifies the name and ID of the user that created the record.
messagestring
Specifies if the record is updated or the reason for error, if any.
statusstring
Specifies the status of the record as updated, error etc.

Possible Errors

INVALID_DATAHTTP 400
No field found
Resolution: No field is specified in the input
INVALID_DATAHTTP 400
Max field limit exceeded
Resolution: Number of fields to be mass updated has exceeded the allowed limit for that module
INVALID_DATAHTTP 400
This field cannot be updated in the Mass Update
Resolution: The specified field is not found in the module or it is not allowed for mass update
INVALID_DATAHTTP 400
Field cannot be updated as it is associated with a layout rule
Resolution: The specified field is used as primary in a layout rule
INVALID_DATAHTTP 400
Field cannot be updated as it is associated with a validation rule
Resolution: The specified field is used as primary in a validation rule
INVALID_DATAHTTP 400
Field is not visible
Resolution: The specified field is made invisible/inaccessible to the user
INVALID_DATAHTTP 400
The id given seems to be invalid
Resolution: The record ID, cvid, or territory ID specified is invalid
CANNOT_PROCESSHTTP 400
The record is in stop processing
Resolution: The specified record is in the stop processing state
RECORD_IN_BLUEPRINTHTTP 400
The record is in blue print
Resolution: The specified record is in blueprint and user tries to update a blueprint picklist value
MANDATORY_NOT_FOUNDHTTP 400
required field not found
Resolution: No cvid or record ID is specified in the input
CANNOT_PERFORM_ACTIONHTTP 400
no permission to perform an action on this record
Resolution: User does not have permission to perform any action on the record
ALREADY_SCHEDULEDHTTP 202
Already a Mass Action scheduler is running for the given cvid
Resolution: The records in the custom view specified are already scheduled for mass update
LIMIT_EXCEEDEDHTTP 400
Record count exceeded
Resolution: Number of records that can be mass updated has exceeded the maximum allowed limit of 50000
NOT_APPROVEDHTTP 400
record not approved
Resolution: The record with the specified ID is not approved
INVALID_DATAHTTP 400
In the non-scheduler type request, one of the record IDs is invalid. The valid record IDs get updated, and the invalid IDs throw an error.
Resolution: Specify valid record IDs in the input.
NO_RECORDS_FOUNDHTTP 400
no record found to update
Resolution: There are no records in the custom view specified
NO_PERMISSIONHTTP 403
permission denied
Resolution: User does not have permission to mass update records
NO_PERMISSIONHTTP 403
Field Edit Permission not given
Resolution: User does not have permission to edit the field
NO_PERMISSIONHTTP 403
Customview not accessible
Resolution: Custom view is not accessible to the user or the module
INVALID_MODULEHTTP 400
the module name given seems to be invalid
Resolution: The module name specified is incorrect. Refer to supported modules section above and specify a valid module API name.
INVALID_URL_PATTERNHTTP 404
Please check if the URL trying to access is a correct one
Resolution: The request URL specified is incorrect. Specify a valid request URL. Refer to request URL section above.
OAUTH_SCOPE_MISMATCHHTTP 401
Unauthorized
Resolution: Client does not have ZohoCRM.mass_update.{module_name}.UPDATE scope. Create a new client with valid scope. Refer to scope section above.
INTERNAL_ERRORHTTP 500
Internal Server Error
Resolution: Unexpected and unhandled exception in Server. Contact support team.
INVALID_REQUEST_METHODHTTP 400
The http request method type is not a valid one
Resolution: You have specified an invalid HTTP method to access the API URL. Specify a valid request method. Refer to endpoints section above.
AUTHORIZATION_FAILEDHTTP 400
User does not have sufficient privilege to schedule mass update.
Resolution: The user does not have the permission to schedule mass update. Contact your system administrator.
RECORD_LOCKEDHTTP 400
Cannot update record that is not approved yet
Resolution: Please wait until the Zia image or the merge duplicates process is complete and try again.
RECORD_LOCKEDHTTP 400
You cannot perform this operation as the record is locked.
Resolution: Please wait until the record is unlocked.
NOT_APPROVEDHTTP 400
Cannot update record that is not approved yet
Resolution:
- Case 1: If the record is in the rejected state due to Zia image validation, either upload a new image (or) delete the failed image and, resubmit the record to Zia image validation.
- Case 2: If the record is in Zia record approval, the system will not allow you to update the images of the record until the reviewer approves or rejects the record.

Note

It is mandatory to specify either custom view ID or record IDs in the input.
It is mandatory to specify the custom view ID when you want to mass update records in a territory.
You cannot mass update Email, lookup fields, layout fields, multi line fields, and line items.
You can mass update up to three fields in the Deals module and only one field in all other modules in a single API call.
You can mass update a maximum of 500 records in a single API call when you use the non-scheduler type mass update (i.e with record IDs).
You can mass update a maximum of 50,000 (fifty thousand) records in a single API call when you use the scheduler type mass update (i.e by specifying the cvid and territory ID).
While mass updating records based on their IDs, if some of the records have invalid data, only those records will not be processed.
Use Territories API to get the territory ID.
For the non-scheduler type mass update, automation rules such as approvals, blueprints, and workflows are triggered automatically.
For the scheduler type mass update, automation rules are triggered automatically when the record count is less than 1000. When the record count is greater than 1000, automation rules do not get triggered.

Sample Response

CopiedResponse for scheduler type
{
    "data": [
        {
            "code": "SUCCESS",
            "details": {
                "job_id": "554023000000506003"
            },
            "message": "mass update scheduled successfully",
            "status": "success"
        }
    ]
}

Response for non-scheduler type (with record IDs)
{
    "data": [
        {
            "code": "SUCCESS",
            "details": {
                "Modified_Time": "2021-03-03T12:17:00+05:30",
                "Modified_By": {
                    "name": "Patricia boyle",
                    "id": "554023000000497007"
                },
                "Created_Time": "2021-02-26T19:13:56+05:30",
                "id": "580845000003654076",
                "Created_By": {
                    "name": "Patricia Boyle",
                    "id": "580845000000242009"
                }
            },
            "message": "record updated",
            "status": "success"
        },
        {
            "code": "INVALID_DATA",
            "details": {
                "id": "554023000000497021"
            },
            "message": "the id given seems to be invalid",
            "status": "error"
        }
    ]
}