Group Admin Settings

The group admin settings in Zoho Calendar help the owner/moderator of the group to manage the actions of the group members. This section helps to set up policies that pertain to the group settings like restricting the overlapping of events, group event permissions, calendar sharing privileges and much more. 

To set the group policies for each group:

1. Log in to Zoho Calendar
2. Navigate to the Admin console from the User Profile section.
3. Click on the Groups and navigate to Organisation groups or personal groups for which you want to set the policy.
4. Select the group you want to set the permissions to. 
5. Choose the permissions you want to apply to the group.
6. Click Save.

Event Creation

Using this option the group owner/ moderator can approve the creation of an event in the group calendar by the group members.

The options available under the Event creation section are:

• Allow group members to create events in the group
• Allow group members to create events only after the approval of the administrator/moderator

Overlapping Events

When two or more members in a group create events at the same time of the day, it will lead to overlapping events. The org admin or the group owner/moderator can prevent this by restricting the overlapping of events in the group policy.

The group owner/ moderator can choose an option from the Overlapping event section of group settings. The options available are:

• Allow group members to create overlapping events. 
• Do not allow group members to create overlapping events.

Event invitees

The group members can create events in the group calendars and send an event invite to anyone within or outside the organization. The group owner/ moderator can allow or regulate sending event invitations for the events created in group calendars.

The group owner/ moderator can choose an option from the Event invitees section of group policies. The options available are:

• Allow group members to invite users who are not part of the group
• Allow group members to invite only users who are part of the group.

  Note:

  This option is available only for Organization groups and not for Personal groups.

Sharing calendars from group

The members of the group can share their personal calendars with the group and the group members can subscribe to the calendars shared.

The group admin/ moderator can allow, regulate, or restrict the sharing of personal calendars with the group by the members of the group. The options available in the Sharing calendar from the group section are:

• Allow group members to share their calendars with the group.
• Allow calendar sharing only after the approval of the administrator/moderator.
• Do not allow group members to share their calendars with the group.

Event Notifications

The group members will receive notifications for the actions like event addition, deletion, or updates done in the group calendar.

The admin can choose to enable/ disable the notification for the events created in the group calendar using the options given in the Group notification section. The options available are:

• Enable group notifications for event changes.
• Disable group notifications for event changes.