15 best calendar apps of 2024

Zoho Bookings: Appointment scheduling software to book meetings easily

When it comes to scheduling meetings and syncing the details to your online calendar, Zoho Bookings is a powerful online appointment scheduling tool to have in your shed.

Although a calendar app helps to schedule meetings, there are some limitations, as the process of scheduling isn't always so straightforward.

To lock in a time, you have to check with your guests and figure out a convenient time. This process can go back and forth, eating away at your day-to-day operations. This is where an appointment scheduling app like Zoho Bookings can spare you that hassle and help you schedule more meetings with your customers.

With Zoho Bookings, your guests can schedule meetings from your pre-set list of available time slots on a publicly shared booking page. The completely editable email notifications help you to customize emails that fit your brand, and you can automate routine communications like reminders and follow-ups about your upcoming meetings, and the details will be synced to your connected calendar app as well.

You can also create a tailored booking page that fits with your website branding. Embed this booking page into your website so your customers can easily book appointments.

Zoho Calendar: A shared online calendar app to support your growing business

Zoho Calendar is a part of Zoho's dynamic ecosystem, helping users manage their day-to-day schedules and meetings. The calendar app is completely free for all users and offers quality features.

Zoho Calendar has a smooth and easy-to-navigate interface. Creating an event, customizing it, changing preferences, and adding additional calendars is simple. The app allows you to choose between different time zones and then add an event to your calendar. You can also create a group calendar and add different team members or family members to the calendar to stay updated about your various schedules. Alternatively, you can set up out-of-office hours to notify your contacts of your absence during a given duration.

You can also sync with other calendars like Google Calendar, Outlook Calendar, and more. It's easy to share your calendar with others through URL or embed it onto your website for users to access your schedules publicly. The API feature allows you to connect the calendar to other apps as well.

In terms of meetings, you can create an event, add participants to it, and send automated email reminders as the event date approaches. You can choose between audio or video conferencing to meet participants online through the Zoho Meeting integration, which creates a dedicated meeting room for the event. Zoho Calendar also eliminates the hassle of RSVPs. All events that require your RSVP are available in one place, so you'll never forget to provide your response.

While setting up a meeting with your participants, Zoho Calendar lists all available rooms in your location. This makes it easier to choose a room and block it for the time of your meeting. Plus, you can avoid last-minute booking hassles by setting a minimum and maximum booking duration.

Finally, Zoho Calendar promotes effective collaboration by enabling attendees to suggest alternate times for scheduled events. This minimizes back-and-forth messages.

Google Calendar: A powerful calendar for all your scheduling needs

Packed with useful features, Google Calendar simplifies your daily schedule and allows you to create meetings with others. All you need is a Google account, and your Google Calendar is all set up and ready for you to use.

With your Google Calendar, you can create an event, task, reminder, or goal to organize your busy schedule. The clean interface offers smooth designs, colors, and transitions.

You can create an event, specify its details, make it recur, and add attendees. You can also share your calendars with others so that they can go through your schedule and request a meeting for a mutually convenient time.

If you aren't able to meet with your guests in person, you can easily meet with them virtually through Google Meet. When you cancel an event, the guests will automatically receive an email informing them about the change.

Creating multiple calendars, syncing with other calendars (Outlook Calendar, Apple Calendar, etc.), and managing your team's calendar are painless. You can also create an event or task in any time zone, or create a separate start and end time zone for your event.

If you're a part of Google Workspace's business plans or above, you get access to analytics on how and with whom you spend your time. You can also share multiple appointment booking pages (this is restricted to one in the free plan).

Outlook Calendar: A versatile calendar app for organizing and increasing productivity

Outlook Calendar is a product of the efficient Microsoft ecosystem. You can access a free version through your Microsoft account or opt for the Office 365 premium plan.

Outlook Calendar has kept things simple when it comes to scheduling your daily events. It allows you to create multiple calendars and sync with others. You can manage your team calendars and overlay them to get a clear view of your upcoming schedule.

Outlook Calendar also allows you to create an event and add other guests to it via email. You can customize time zones by creating an event start time in one time zone and the end time in another. You can also create tasks, to-dos, and notes.

With the option of adding Microsoft Teams to your event, you can schedule internal meetings within your organization, or create external meetings with your guests. In the Outlook premium subscription, you can create a one-on-one appointment or a meeting and customize your preferences for each. You can also share your calendar with others through email or even embed it into your website.

One advantage of using a Microsoft suite is that you can easily navigate between your calendar and your email, and you can propose a meeting time based on your Outlook Calendar directly from your email. You can also use premium tools like Viva Insights to set up uninterrupted work hours and focus on what matters the most.

Apple Calendar: Your go-to, user-friendly calendar app

Apple's built-in calendar app for all Apple devices (Mac, iPhone, iPad, and Apple Watch) makes it easier to schedule your day-to-day events. You can access your calendar app on the go through iCloud from any of your devices, offering a great deal of flexibility.

You can create an event and add other people from your contacts or through their email addresses. A video conferencing option like FaceTime isn't available on Mac, but it can be done on your iPhone or your iPad. You can also view meeting guest responses after inviting them.

Adding a location to an event enables the calendar to attach a map and weather information. You can click the map for directions and set travel time with a reminder. Additionally, Apple Calendar uses natural language processing (NLP) to help you create events faster.

Apple provides its users a simple and intuitive online calendar experience across its devices. Apart from connecting your iCloud account, Apple Calendar can connect to other calendars like Google Calendar, Yahoo Calendar, AOL, Microsoft Exchange, and more

Any.do: A well-rounded to-do list app with a user-friendly calendar

Any.do combines the best of both worlds: a to-do list and a calendar. It has handy features like the daily planner that collates your tasks and events into a single dashboard, providing a clear view of what's upcoming. You can also access your schedule faster with home-screen widgets on your smartphone.

When integrated with Google or Outlook calendar, you can invite people, add locations to events, and generate meeting links. Any.do also syncs events to external calendars and allows you to move them between sub-calendars right from the application.

With a premium subscription, you unlock recurring tasks, customization possibilities, and location reminders. Convenient features help you send WhatsApp or Slack messages to create tasks in Any.do without opening the app.

If you're looking for a to-do app that offers a user-friendly calendar as a part of it, then Any.do might be the one you're looking for.

Calendar: A unified calendar and scheduling app

Calendar offers two solutions for its users: an online calendar app and a scheduling solution. It syncs with other calendars like Google Calendar and Outlook Calendar, and it integrates with Zoom and Zapier to maximize your productivity.

The app's interface is simple and easy to navigate. You can create an event or schedule meetings with your guests, and it's a seamless switch from the calendar app to the scheduling page. While Calendar has all the basic elements of what a calendar app can offer, the scheduling page enables users to create distinct time slots for different meetings. You can also create a workspace for your team members or other businesses you run.

Manage your team through the app by easily scheduling team meetings or events. You can share your calendar with others through a unique URL, so people can browse your available time slots.

Another unique feature of the app is the analytics tab. It gives you an overall picture of the meetings attended, hours spent, and the number of missed and rejected events. A patented rating system has recently been added to its crown to improve your meeting productivity. By rating the meeting, you can get a better idea of how it went compared to what was expected. The analytics tab also shows you the data in a graphical representation, so you can easily picture how you spend your time and make any required changes to your schedule.

TimeTree: A single app to handle multiple calendars and schedules

TimeTree is a freemium calendar app designed to serve all of your scheduling needs in one place. Its web and mobile interface are simple and facilitate smart scheduling. Create multiple calendars for different areas of your life, like personal, work, family, and friends, and add members to each of your calendars.

It's easy to create an event or add a memo in any of the calendars you have created. Customize the event or memo with colors and labels, and invite guests to collaborate. Guests can add comments and communicate with others through the comment section. You can also invite guests to view your online calendar through a shareable URL.

TimeTree uses an in-app calendar chat to facilitate effective collaboration with your peers. This is especially handy for collecting availability and meeting preferences, allowing you to schedule events without back-and-forth conversations.

During event setup, you can add to-do lists and notes, attach a URL, add a location, and set the event to recur as needed. With API integrations, you can connect with other apps to view and edit calendars, contacts, events, and comments.

With the premium plan, you can get a vertical calendar view, attach files, and rearrange event priority.

Fantastical:A fantastic way to manage your events, tasks, and meetings

Fantastical is a paid online calendar app for Apple users. It can sync with Apple Calendar as well as Google Calendar, Outlook Calendar, Office 365, Yahoo Calendar, and more.

You can create an event, set custom reminders, and add participants through email. Fantastical also allows you to propose more than one meeting time or date to guests. This time is then finalized in a single click once guests select when they are available via email. The calendar app also offers multiple views to choose from. With over 30 meeting integrations, you can meet participants virtually and trigger send cancelation emails to guests when deleting an event.

Fantastical provides you with 14 widgets to choose from for your home screen, integrates a weather forecast directly into your calendar view, converts time zones automatically, and supports eight different languages (English, French, German, Italian, Spanish, European Portuguese, Brazilian Portuguese, and Japanese). Fantastical enables you to subscribe to other holiday, sports, or TV calendars, helping you stay on top of upcoming events.

What sets Fantastical apart from Apple Calendar is the elegant interface that allows users to create events and manage their schedules effortlessly. Fantastical also allows you to set up a to-do list, which is a missing feature in Apple Calendar. Fantastical's unique location-based calendar sets allow you to switch between calendars, such as work and personal, based on your location. Lastly, the new Fantastical "Openings Keyboard" feature makes adding any Openings meeting template into your messages, emails, and notes snappy.

Teamup Calendar:Collaboratively organize schedules and get things done as a team

Teamup is primarily targeted towards teams or organizations that have multiple calendars and schedules to organize. It allows users to schedule their tasks, events, and projects, making team management that much easier. Teamup provides a simple interface for users to try out the variety of features.

Teamup allows you to create multiple calendars and sync with others. It also provides you with 11 calendar views (Scheduler, Daily, Multi-day, Week, Multi-week, Month, Year, Agenda, List, Timeline, and Table) so you can stay updated with your schedules in your preferred view. You can add public calendars to Teamup, customize event fields to facilitate faster scheduling, and upload your itineraries with images and documents, making it a single database for all your event information.

You can create a new event with the app and add a signup option for people to join the event. You can also invite them through email, embed your calendar into your website, and share the event separately as a webpage. Automatic time zone conversion helps your guests access your online calendar or event from their respective time zones.

Teamup Calendar integrates with other apps through an API, so you can view, create, update, and delete calendar events from one screen.