Purchase Requests - Overview

A purchase request in Zoho Expense is a formal request initiated by the employee of an organization to procure goods or services. The purpose of a purchase request is to ensure that all acquisitions are necessary, budgeted, and authorized, thereby maintaining financial control and accountability.


Statuses of Purchase Request

STATUS DESCRIPTION
draft Once a purchase request is created, it will be saved in Draft status. You can make necessary changes while the purchase request is in draft status.
Once a purchase request is created, you can submit it for approval. The purchase requests that are submitted to the approver will be in Awaiting Approval status.
approved All purchase requests that are approved by the approver will be in Approved status.
rejected All purchase requests that are rejected by the approver will be in Rejected status.
The purchase requests that approvers have approved but have put on hold due to some reason will be in the On Hold status.
processed If a purchase request is approved and processed, it will be marked as Processed.
cancelled All the purchase requests that were cancelled by employees of your organization will be in the Cancelled status.
recalled If you want to make changes to a submitted purchase request, you can recall the purchase request. The status of such purchase requests will be in the Recalled status.


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